OpenAir Mobile Overview

OpenAir Mobile lets you create, submit and keep track of your timesheets and expenses from your mobile device.

The app supports the following features:

Timesheets:
- Create, copy and submit timesheets for a given period, edit or delete timesheets.
- Add time cards to your timesheets, edit or delete time cards.
  
  Note:
  Time cards are subdivision of timesheets associated to a specific project or task. See Timesheets in OpenAir Mobile and Time Cards.
- Add time entries to your time cards, edit or delete time entries.
- Approve timesheets or reject either entire timesheets or selected time entries.
See Working with Timesheets in OpenAir Mobile.
Expenses:
- Create, copy and submit expense reports for a given period, edit or delete expense reports.
- Review the expense policy associated to a project.
- Add receipts to your expense reports, edit or delete receipts.
- Add or delete image attachments to your expense reports and receipts. OpenAir Mobile compresses all image attachments to a 40% quality JPG with a maximum width/height of 2000 px to reduce the size of the file stored in OpenAir.
- Touch up image attachments to your expense reports and receipts.
- Approve expense reports or reject either entire expense reports or selected receipts.
See Working with Expenses in OpenAir Mobile.

OpenAir Mobile utilizes standard touchscreen navigation on iPhone and Android devices. See Navigating OpenAir Mobile.

The app is available as a free download to all OpenAir customers in the following versions:

OpenAir Mobile for Android — Download from Google Play — Requires a device running Android 7.0 or later.
OpenAir Mobile for iPhone — Download from the App Store — Requires iPhone 6S/6S Plus/SE or later running iOS 14 or later.

Before you can use OpenAir Mobile, you must:

Obtain access. Account administrators control who can exchange information between the OpenAir Mobile app and an OpenAir account. See OpenAir Mobile Administration.
Install the app on your mobile device and authorize the app to access your OpenAir data by entering your OpenAir sign-in details. See Installing OpenAir Mobile and Configuring OpenAir Mobile.
Let the app download the necessary data from your OpenAir account and store it locally on your device. See Synchronizing OpenAir Mobile with OpenAir.

After OpenAir Mobile is installed and configured, your timesheets and expenses data is updated automatically in real-time when you are using the app online. For example, you can create a new timesheet in OpenAir Mobile when on the move, then complete and submit it later using the web application on your computer when back in the office. Your timesheet then follows the normal approval process in OpenAir. Approvers can review your timesheets using either the mobile app or the web application, and you can track the status of your submitted timesheets on the app dashboard at any time.

Note:

Real-time data synchronization requires an active internet connection on your device (WiFi or cellular data).

You can use OpenAir Mobile for iPhone offline when working with Timesheets. The synchronization runs automatically in the background every hour when your iPhone is connected to the internet. If your iPhone is offline when the next automatic synchronization is due, the synchronization will start when you are connected to the internet again. You can also trigger the synchronization manually when you are connected at any time to the internet.
OpenAir Mobile for Android does not support offline use when working with expenses.

OpenAir Mobile for iPhone does not support offline use when working with Expenses.

Important:

To use OpenAir Mobile to work with timesheets and expense reports, OpenAir Mobile services must be enabled for your account and you must have the relevant access privileges. For more information, contact your account administrator.

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