Submitting Timesheets

After you have created a timesheet and added all time entries, you can submit the timesheet for approval. You can also re-submit any timesheets which you previously submitted for approval and were rejected by the approver(s).

You can submit timesheets for approval one at a time. See Submitting a Timesheet.
You can submit multiple timesheets for approval a the same time using the bulk-action mode. See Submitting Multiple Timesheets at the Same Time.

You cannot submit a timesheet for approval if your device is offline and there is already a Submit or Delete action pending for the timesheet.

Depending on your OpenAir account configuration, you may not be able to submit a timesheet if there are no time entries in the timesheet.

After you submit a timesheet, OpenAir Mobile sends the submitted timesheet to OpenAir for validation. During this time, the timesheet may still appear in the list view and the timesheet summary may show a “To sync” tag for a brief moment.

If you submit the timesheet successfully, the timesheet disappears from the Open Timesheets list view and is now listed on the Submitted Timesheet list view.
If there are errors preventing the timesheet from being submitted, the timesheet still appears in the Open Timesheets list view and the timesheet summary is highlighted with a red color outline. See Timesheet History and Timesheet Errors.

Note:

After you submit a timesheet successfully, you cannot edit this timesheet. You can only edit a submitted timesheet after your approver rejects the timesheet. If this is the case, the timesheet is listed in the Rejected Timesheets list view.

Submitting a Timesheet

You can submit open or rejected timesheets one at a time from the Open Timesheets or Rejected Timesheets list views or from the timesheet screen.

To submit a timesheet:

Do one of the following:
- On the Open Timesheets or Rejected Timesheets list view, tap the submit icon in the timesheet summary. See Timesheets List Views in OpenAir Mobile.
- On the timesheet screen, tap the submit icon in the timesheet toolbar. See Timesheets in OpenAir Mobile.
The Submit screen appears.

Note:
Depending on your OpenAir account configuration, you may not be able to submit a timesheet if there are no time entries in the timesheet.

You cannot submit a timesheet if your device is offline and the timesheet summary shows a “To sync” tag because there is already a Submit or Delete action pending for this timesheet.

In both cases, the submit action is disabled or not available.
(Optional) To send a copy of the submitted timesheet notification to additional recipients, tap Additional recipients and enter additional email addresses.
(Optional) To add notes for the attention of the approver, tap Notes on iPhone or Android, and enter some notes.
(Optional) To submit the timesheet even if the timesheet validation returns any warnings, tap the Submit on warning toggle. The toggle shows in grey when Off (default) and in green when On. By default, the timesheet is not submitted if the validation returns any warnings.
Tap Done (iPhone) or Submit (Android) to submit the timesheet and return to the list view.

Submitting Multiple Timesheets at the Same Time

You can submit multiple timesheets for approval at the same time using the bulk-action mode.

To submit multiple timesheets at the same time:

On the Open Timesheets or Rejected Timesheets list view, tap Select (iPhone) or the select icon (Android) in the top right corner. See Timesheets List Views in OpenAir Mobile.
To select the timesheets you want to submit, tap each timesheet summary one after the other. You can tap any selected timesheets again to unselect them.
Tap the submit icon in the list view toolbar. The Submit screen appears.

Note:
Depending on your OpenAir account configuration, you may not be able to submit the timesheets if there are no time entries in one of the selected timesheets.

You cannot submit the timesheets if your device is offline and one of the selected timesheet summaries shows a “To sync” tag because there is already a Submit or Delete action pending for this timesheet.

In both cases, the submit action is disabled.
(Optional) To send a copy of the submitted timesheet notification to additional recipients, tap Additional recipients and enter additional email addresses.
(Optional) To add notes for the attention of the approver, tap Notes on iPhone or Android, and enter some notes.
(Optional) To submit the selected timesheets even if the timesheet validation returns any warnings, tap the Submit on warning toggle. The toggle shows in grey when Off (default) and in green when On. By default, the timesheet is not submitted if the validation returns any warnings.
Tap Done (iPhone) or Submit (Android) to submit the selected timesheets and return to the list view.

Submitting a Timesheet

To submit a timesheet:

Submitting Multiple Timesheets at the Same Time

To submit multiple timesheets at the same time:

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