Approving or Rejecting Timesheets

If you manage other employees or approve their timesheets, you can use OpenAir Mobile to approve or reject the timesheets awaiting your approval.

Note:

Your OpenAir account administrator must give you the relevant privileges to enable you to approve or reject timesheets using OpenAir Mobile.

To view the list of timesheets awaiting your approval, tap To Approve under Timesheets in the navigation drawer. See Navigating OpenAir Mobile.

You can approve or reject timesheets one at a time. See Approving or Rejecting a Timesheet.
You can approve or reject multiple timesheets for approval a the same time using the bulk-action mode. See Approving or Rejecting Multiple Timesheets at the Same Time.
You can reject selected time entries in a timesheet and then approve the rest of the timesheet. See Rejecting Selected Time Entries on a Timesheet

Approving or Rejecting a Timesheet

You can use OpenAir Mobile to approve or reject a timesheet.

On the Timesheets To Approve list view, do one of the following:
- Tap the check mark icon or the cross mark icon in the timesheet summary. See Timesheets List Views in OpenAir Mobile.
- Tap the timesheet summary to view the timesheet screen, then tap the check mark icon or the reject icon in the timesheet toolbar. See Timesheets in OpenAir Mobile.
The Approve screen or Reject screen appears.
(Optional) To send a copy of the approved or rejected timesheet notification to additional recipients, tap Additional recipients and enter additional email addresses.
To add notes for the attention of the employee who submitted the timesheet, tap Notes and enter some notes. Notes (reason) are required when rejecting a timesheet, optional when approving a timesheet.
Tap Done (iPhone), or Approve or Reject (Android) to approve or reject the timesheet and return to the list view.

You can approve or reject multiple timesheets at the same time using the bulk-action mode.

On the Timesheets To Approve list view, tap Select (iPhone) or the select icon (Android) in the top right corner. See Timesheets List Views in OpenAir Mobile.
To select the timesheets you want to approve or reject, tap each timesheet summary one after the other. You can tap any selected timesheets again to unselect them.
Tap the check mark icon or the reject icon in the list view toolbar. The Approve screen or Reject screen appears.
(Optional) To send a copy of the approved or rejected timesheet notification to additional recipients, tap Additional recipients and enter additional email addresses.
To add notes for the attention of the employee who submitted the timesheets, tap Notes and enter some notes. Notes are required when rejecting a timesheet, optional when approving a timesheet.
Tap Done to approve or reject the selected timesheets and return to the list view.

You can reject selected time entries in a timesheet.

On the Timesheets To Approve list view, tap the timesheet summary to view the timesheet screen. See Timesheets List Views in OpenAir Mobile.
On the timesheet screen, tap Select (iPhone) or the select icon (Android) in the top right corner. See Timesheets in OpenAir Mobile.
To select the time entries you want to reject, tap each time entry cell one after the other. You can tap any selected time entry cells again to unselect them.

Note:
Remember you can select time entry cells across multiple time card rows, multiple time cards, and if your timesheet period covers more than one week, multiple weeks. Swipe the calendar right or left to view the previous or next week
Tap the reject icon in the timesheet toolbar. The Reject screen appears.
1. To reject the time entry, tap Select and reject time entries and reject one or multiple time entries.
2. To reject the timesheet, tap Reject entire timesheet.
To add notes for the attention of the employee who submitted the timesheet, tap Reason and enter some notes. Notes are required when rejecting a time entry.
Tap Done (iPhone) or Reject (Android) to reject the time entries and return to the list view.