1. Mobile
  2. Working with Expenses in OpenAir Mobile
  3. Approving or Rejecting Expense Reports

Approving or Rejecting Expense Reports

If you manage other employees or approve their expense reports, you can use OpenAir Mobile to approve or reject the expense reports awaiting your approval.

Note:

Your OpenAir account administrator must give you the relevant privileges to enable you to approve or reject expense reports using OpenAir Mobile.

To view the list of expense reports awaiting your approval, tap To Approve under Expenses in the navigation drawer. See Navigating OpenAir Mobile.

Approving or Rejecting an Expense Report

You can use OpenAir Mobile to approve or reject expense reports.

To approve or reject an expense report:

  1. On the Expenses To Approve list view do one of the following:

    Approving expenses

    The Approve screen or Reject screen appears.

  2. (Optional) To send a copy of the approved or rejected expense report notification to additional recipients, tap Additional recipients and enter additional email addresses.

  3. To add notes for the attention of the employee who submitted the expense report, tap Notes and enter some notes. Notes are required when rejecting an expense report, optional when approving an expense report.

    Approving expenses

  4. Tap Done (iPhone) or Approve or Reject (Android) to approve or reject the expense report and return to the list view.

Approving or Rejecting Multiple Expense Reports at the Same Time

You can approve or reject multiple expense reports at the same time using the bulk-action mode.

To approve or reject multiple expense reports at the same time:

  1. On the Expenses To Approve list view, tap Select (iPhone) or the select icon Select icon in OpenAir Mobile (Android) in the top right corner. See Expenses List Views in OpenAir Mobile.

  2. To select the expense reports you want to approve or reject, tap each expense report one after the other. Selected expense reports are indicated with a green color outline. You can tap any selected expense reports again to unselect them.

  3. Tap the Approve Approve icon on OpenAir Mobile for Android or reject icon Reject icon in toolbar in OpenAir Mobile in the toolbar. The Approve screen or Reject screen appears.

    Approving multiple expenses

  4. (Optional) To send a copy of the approved or rejected expense report notification to additional recipients, tap Additional recipients and enter additional email addresses.

  5. To add notes for the attention of the employee who submitted the expense reports, tap Notes and enter some notes. Notes are required when rejecting an expense report, optional when approving an expense report.

  6. Tap Done to approve or reject the selected expense reports and return to the list view.

Rejecting Selected Receipts on an Expense Report

You can reject selected receipts in an expense report.

To reject selected receipts on an expense report:

  1. On the Expenses To Approve list view, tap the expense report summary to view the expense report screen. See Expenses List Views in OpenAir Mobile.

  2. On the expense report screen, tap Select (iPhone) or the select icon Select icon in OpenAir Mobile(Android) in the top right corner. See Expense Reports in OpenAir Mobile.

  3. To select the receipts you want to reject, tap each receipt one after the other. You can tap any selected receipts again to unselect them.

    Rejecting selected receipts on expense reports

  4. Tap the reject icon Reject icon in toolbar in OpenAir Mobile in the toolbar. The Reject screen appears.

  5. (Optional) To send a copy of the rejected receipts notification to additional recipients, tap Additional recipients and enter additional email addresses.

    Approving receipts

  6. To add notes for the attention of the employee who submitted the expense report, tap Notes (iPhone) or Reason (Android)and enter some notes. Notes are required when rejecting a receipt.

  7. Tap Done (iPhone) or Reject (Android) to reject the receipts and return to the expense report.

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