E-Document Certification Setup (Brazilian Hub SuiteApp)

To send the electronic invoices generated and signed with your NetSuite account to the appropriate tax authority, you must set up the e-document certification according to your business needs.

The following topics describe the settings required for you to use the e-document certification with the predefined tax authorities provided by the Brazil Certification Tax Authorities SuiteApp.

Association of Certification Service Operations with E-Document Templates
Creating a Certification Monitoring Plug-in Implementation (Brazilian Hub SuiteApp)
E-Document Certification Settings Definition for a Brazilian Subsidiary
E-Document Certification Requests Processing Capacity Setup
E-Document Sequential Order Sending Setup
Roles and Permissions for LATAM E-Document Certification
GIAP Standard's Certification Custom Fields
Florianópolis’ Certification Custom Fields
E-Document Validation on Certification Service Operations in Brazil

Association of Certification Service Operations with E-Document Templates

To send e-documents to tax authorities, you must associate your e-document templates to their corresponding operations. You do that by linking e-document templates records with the certification service operation records that you use.

For more information, see Associating Certification Service Operations with E-Document Templates in Brazil.

Creating a Certification Monitoring Plug-in Implementation

E-documents sent for certification through NetSuite, such as electronic invoices, GNRE tax collection forms, and receiver acknowledgment events will receive information from the tax authorities through a Certification Monitoring plug-in.

You must create a plug-in implementation for the predefined Certification Monitoring provided by Brazilian Hub. Then, you must associate the plug-in implementation with the tax authority certification service records to which you send e-documents for certification.

For more information, see Creating a Certification Monitoring Plug-in Implementation (Brazilian Hub SuiteApp).

E-Document Certification Settings Definition for a Brazilian Subsidiary

To send e-documents to tax authorities, you must define the settings used by your subsidiaries to send each type of e-document you generate.

You must do so by creating e-document certification settings records for each combination of tax authority, subsidiary, and type of e-document your company issues. You must also define the certification environment to which you want to send e-documents: production, test, or contingency.

For more information, see Defining E-Document Certification Settings.

E-Document Certification Requests Processing Capacity Setup

To send e-documents to tax authorities, NetSuite creates e-document certification requests and places them on a queue whenever you send an e-document from a record or transaction. Scripts provided by the E-Document Certification SuiteApp process the requests and send them to the appropriate tax authority.

You can manage the amount of processors available for the scripts to process the e-document certification requests from your account.

For more information, see Setting the E-Document Certification Requests’ Processing Capacity.

E-Document Sequential Order Sending Setup

Some tax authorities require you to send e-documents in sequential order for certification. The order follows the e-document number sequence.

In Brazil, the Campinas (SP) tax authority require that companies send e-documents in sequential order.

To send e-documents in sequential order to tax authorities, you must enter the number of the last certified e-document in NetSuite.

For more information, see Setting Up Sequential Order Sending.

Roles and Permissions for LATAM E-Document Certification

By default, the Administrator role is granted full access permissions to the LATAM E-Document Certification SuiteApp custom records.

To allow users who do not have the Administrator role to send e-documents for certification, you need to grant access to the custom records for the relevant roles.

For more information, see Roles and Permissions for the LATAM E-Document Certification.
To allow users who do not have the Administrator role to cancel electronic invoices, you need to grant access to the custom records for the relevant roles.

For more information, see Roles and Permissions for Canceling Electronic Invoices for Brazil (Brazilian Hub SuiteApp).

GIAP Standard's Certification Custom Fields

To issue electronic invoices for services (NFS-e) to cities that use the GIAP standard, you need to enter your company's authentication token. The city provides the token when you register your company with the tax authority.

You should enter the token in the city's tax authority record provided by the Brazil Certification Tax Authorities SuiteApp.

For more information, see Adding GIAP Standard's Certification Custom Field.

Florianópolis’ Certification Custom Fields

To issue electronic invoices for services (NFS-e) to Florianópolis (SC), you need to enter the city’s web service authentication data: REST client ID, REST client secret, username, and password. The city government provides the authentication data.

You should enter the authentication data in the Florianópolis tax authority record provided by the Brazil Certification Tax Authorities SuiteApp.

For more information, see Adding Florianópolis’ Certification Custom Fields.

E-Document Validation on Certification Service Operations in Brazil

The Brazil Certification Tax Authorities SuiteApp provides predefined e-document validation files in the XSD format. To leverage the XSD files, verify the list of supported tax authorities and enable the validation for the ones to which you certify e-documents.

For more information, see Enabling E-Document Validation on Certification Service Operations in Brazil (Brazilian Hub SuiteApp).