Create the Order Quote Approval Workflow States, Actions, and Transitions

To finish the order quote approval workflow, use the Workflow Manager to set up states, actions, and transitions. To learn more, see Workflow Manager Interface.

In the Workflow Manager workspace, follow these steps to create states for the order quote approval workflow.

To create workflow states:

1. Go to Customization> Workflow> Workflows and click Edit next to the order quote approval workflow.

2. In the Workflow Manager workspace, double click State 1 to edit it, and rename it to Estimate Creation.

3. Click the New State button to create three new states: Pending Approval, Approved, and Rejected.

4. Set up the states in the process flow as shown in the following screenshot.

   

After you create the states, configure each state using the links in the following table.

State	Actions	Transitions
Estimate Creation State	Set Field Value: Set the Approval Status field to Pending Approval	Transitions to the following states: Pending Approval if the estimate shows a default sales rep and that sales rep has a supervisor on their employee record. Approved if the estimate shows a default sales rep and that sales rep has no supervisor on their employee record.
Pending Approval State	Add Button: Add an Approve button Add Button: Add a Reject button	Transitions to the following states: Approved if the supervisor clicks the Approved button. Rejected if the supervisor clicks the Reject button.
Approved State	Set Field Value: Set the Approval Status field to Approved Send Email: Send email to the sales rep	—
Rejected State	Set Field Value: Set the Approval Status field to Reject Send Email: Send email to the sales rep	—

Related Topics

• Example Workflow: Order Quote Approval
• Create the Order Quote Approval Workflow
• Create the Approval Status Custom Field

General Notices