Creating Standalone Import Bills for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

In Brazil, you need to record the purchase of goods from international vendors on electronic invoices.

The Brazil Localization SuiteApp provides the import bill transaction to record goods imports in NetSuite and to generate and certify electronic invoices.

You can create a standalone import bill to register a goods import without creating other purchase transactions, such as purchase orders and item receipts. When you create a standalone import bill, NetSuite immediately posts the import amounts to the selected GL account.

To create a standalone import bill:

Go to Transactions > Purchases > Import Bill > New.
Under Primary Information, enter basic information about the import bill.
1. In the Reference No. field, enter up to 45 characters to identify this transaction, such as the vendor's invoice number.
2. In the Vendor field, select the foreign vendor.
  
  NetSuite automatically populates the Subsidiary and Subsidiary Federal Tax Registration fields with the information from the primary subsidiary associated with the vendor.
3. In the Account field, select the GL account to which to post this transaction.
4. In the Currency field, select the currency in which you performed the transaction.
5. In the Exchange Rate field, enter the exchange rate of the selected currency against your subsidiary's base currency.
  
  For more information about currencies, see Multiple Currencies.
6. (Optional) To apply a payment hold on a disputed import bill, check the Payment Hold box.
7. In the Import Registration Date field, enter the date in which you registered the import declaration.
8. In the Import License Number field, enter the import license number provided by the Sistema Integrado de Comércio Exterior (Siscomex) system.
9. In the Import Declaration Type field, select the type of import declaration you presented for customs clearance.
10. In the Import Declaration Number field, enter the import declaration number assigned to the imported goods by the Siscomex system.
11. In the Due Date field, enter the date the import bill is due.
12. In the Date field, enter the posting date of the import bill.
  
  By default, NetSuite enters the current date on this field.
13. In the Posting Period field, select a period to which the transaction should be posted.
14. (Optional) To add details about the import bill to identify it within NetSuite, in the Memo field, enter a short description.
15. In the Transaction Nature field, select the transaction nature that applies to this transaction.
  
  NetSuite populates the transaction nature based on the selected e-document category. You can select a different transaction nature if you want. Be aware that NetSuite only lists in this field the transaction natures associated with the e-document category. For more information, see Setting Up Transaction Natures for Brazil.
If you're importing goods on behalf or by order of another company, under Classification, enter the information about the company that hired you.

For more information, see Entering Acquirer or Orderer Information in Import Bills for Brazil.
Under Shipment, enter information about the transport of the goods.

For more information, see Entering Shipment Information in Import Bills for Brazil.
Under Customs Clearance, enter information about the clearance of the goods.

For more information, see Entering Customs Clearance Information in Import Bills for Brazil.
To add more information about this transaction to the printed electronic invoice, enter the additional information.

For more information, see Entering Additional Information for Electronic Invoices for Brazil.
On the Expenses and Items subtab, add the imported items and the applicable expenses.

For more information, see Adding Items and Expenses to Import Bills for Brazil.
On the Shipping subtab, enter the shipping information.

For more information, see Entering Shipping Information for Electronic Invoices for Brazil.
On the Billing subtab, enter the payment information.
1. Click the Billing subtab.
2. In the Vendor Select field, select the vendor to define the billing address.
  
  NetSuite displays the billing address in the Vendor field.
3. In the Terms field, select the terms of payment.
On the E-Document subtab, add the e-document information to generate and certify the electronic invoice.

For more information, see Adding E-Document Information for Electronic Invoices for Brazil.
Click Save.

NetSuite saves the import bill transaction.
Generate and certify the electronic invoice.

For more information, see Generating Electronic Invoices for Brazil.

To create a standalone import bill:

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