Custom Segments for NFP Financials

Custom Segments are classification fields you can set on different transactions. This topic’s about custom segments just for nonprofit organizations. For general information, see Custom Segments.

You can track revenue and expenses with custom segments. Custom segments show up as fields or columns on line items in grant opportunities, pledges, donations, and other transactions. You can run reports on these segments for your nonprofit leadership to review. For details on reporting, see Non-Profit Specific Reports.

All the included custom segments have general ledger impact. Segment values that are saved on transaction instances are displayed on the GL Impact page for those transactions. If a period is closed, you cannot change segment values that impact the general ledger on any transactions in the period.

Warning:

All custom segment fields are at the line-item level of transactions. Don’t remove segments at the line level. You can add these custom segments to transaction headers if needed.

NFP Financials has these custom segments with some sample values in the following table. These custom segments apply to all social impact editions.

Custom Segment	Purpose	Affected Reports	Values
Restriction	Use this segment to tag contributed revenue as restricted by the donor. This segment also helps you manage the release of restricted funds. Always tag all expenses and non-contributed revenue as Without Donor Restrictions. This segment shows up as a column at the line-item level on transactions and other record types. This field is required.	Affected reports include Financial Accounting Standards Board (FASB) reports. For details, see Non-Profit Financial Reports. Key affected reports may include: Statement of Activity Grant Statement of Activity Statement of Cash Flow Statement of Financial Position Statement of Functional Expense Restricted Revenue by Account Restricted Revenue by Program Restricted Revenue by Program This is not an exhaustive list of affected reports.	The Restriction field is required. Included values are: Without Donor Restrictions With Donor Restrictions Note: Do not delete or inactivate the included values. If you delete these values, financial reporting, restriction-based reporting, and KPIs are affected. If you add values, be sure to add rows for the new values on the Statement of Financial Position report. To manage the values for this segment, go to NFP Financial Center > Data Management > Restriction. You can edit the names of existing restrictions and add new ones.
Program	This segment helps you manage programs. For revenue transactions, use it to show why a donor placed a restriction. For expense transactions, use it to show which program the expense’s for. This segment shows up as a column at the line-item level on transactions, the Project form, and other record types.	Affected reports include Non-Profit Revenue Reports and Non-Profit Expense Reports. Key affected reports may include: Program Revenue by Month Program Revenue by Year Program Revenue Detail Giving Statistics by Constituent Giving Statistics by Program Giving Statistics by Type Net Assets by Program Program Expenses by Year Program Expense Detail This is not an exhaustive list of affected reports.	Set up your own values for this segment. A value called Unrestricted is provided for transactions that are not restricted to a specific program. Go to NFP Financial Center > Data Management > Program > New to add programs.
Grant	This segment helps you manage grants. You can use it to track a grant’s revenue and expenses. This segment shows up as a column at the line-item level on transactions, the Project form, and budget and allocation schedules.	Statement of Activity Grant Statement of Activity Grant Expenses by Year Grant Expense Detail Net Assets by Grant Overdue Grant Payments Upcoming Grant Milestones Report Unbilled Grants Report	Set up your own values for this segment. Go to NFP Financial Center > Data Management > Grant > New to add grants.
Time Restriction	Use this segment to tag revenue or funding that a donor restricted for use in a future year. Multiyear grant funding usually uses this segment. This segment shows up as a column at the line-item level on transactions.	Release from Time Restriction	Included values represent fiscal years. Go to NFP Financial Center > Data Management > Time Restriction > New to add or edit the values.
Region	Use this segment to tag revenue or funding a donor restricted for a specific region or area. For expense transactions, use this segment to tag the region where the money’s spent. This segment shows up as a column at the line-item level on transactions, the Project form, and allocation schedules.	Affected reports include Non-Profit Revenue Reports and Non-Profit Expense Reports.	Set up your own values for this segment. For example, your regions may be cities, states, countries, or any other geographical area. Go to NFP Financial Center > Data Management > Region > New to add regions.
Revenue Type	This segment helps you manage revenue streams. Use it to tag revenue transactions for major sources, like donations and grants. This segment shows up as a column at the line-item level on transactions (except for purchase and expense transactions) and other record types.	Non-Profit Revenue Reports, including: Revenue Stream Distribution by Month Revenue Stream Distribution by Year Revenue Stream Distribution Detail Comparative Revenue Summary Giving Statistics by Type	Included values are: Donation Event Fee for Service Grant Membership Sale of Goods Note: Do not delete or inactivate the included values. If you delete these values, revenue-based reporting and KPIs are affected. You can rename the values and add new ones. To manage the values for this segment, go to NFP Financial Center > Data Management > Revenue Type. You can edit the names of existing revenue types and add new ones.
Revenue Subtype	Use this segment to track a major revenue source in more detail. This segment shows up as a column at the line-item level on transactions (except for purchase and expense transactions) and other record types.	Non-Profit Revenue Reports, including: Revenue Stream Distribution by Month Revenue Stream Distribution by Year Revenue Stream Distribution Detail Comparative Revenue Summary Giving Statistics by Type	Included values by suggested revenue type value are: Suggested for Donation Cash Donation Event Donation Gift in Kind Matching Gift Pledge Recurring Donation Stock Gift Tribute Gift Suggested for Event Ticket Sale Suggested for Fee for Service Government Services Program Service Suggested for Grant Contribution Grant Exchange Agreement Suggested for Membership Corporate Membership Individual Membership Suggested for Sale of Goods Merchandise Note: Do not delete or inactivate the included values. If you delete these values, revenue-based reporting and KPIs are affected. You can rename the values and add new ones. To manage the values for this segment, go to NFP Financial Center > Data Management > Revenue Subtype. You can edit the names of existing revenue subtypes and add new ones.
Functional Expense	Use this segment to tag expense transactions by their purpose, like program service, fundraising, or general admin. You’ll need this segment to create the Statement of Functional Expense report. This segment shows up as a column at the line-item level on transactions and on the Budget and Allocation form.	Program Expenses by Year Statement of Functional Expense	Included values are: Fundraising Management & General Program Service Note: Do not delete or inactivate the included values. If you delete these values, expense-based reporting and KPIs are affected. You can rename the values and add new ones. To manage the values for this segment, go to NFP Financial Center > Data Management > Functional Expense. You can edit the names of existing expenses and add new ones.

Custom Segment

Purpose

Affected Reports

Values

Restriction

Use this segment to tag contributed revenue as restricted by the donor. This segment also helps you manage the release of restricted funds. Always tag all expenses and non-contributed revenue as Without Donor Restrictions.

This segment shows up as a column at the line-item level on transactions and other record types. This field is required.

Affected reports include Financial Accounting Standards Board (FASB) reports. For details, see Non-Profit Financial Reports. Key affected reports may include:

This is not an exhaustive list of affected reports.

The Restriction field is required. Included values are:

Without Donor Restrictions
With Donor Restrictions

Note:

Do not delete or inactivate the included values. If you delete these values, financial reporting, restriction-based reporting, and KPIs are affected.

If you add values, be sure to add rows for the new values on the Statement of Financial Position report.

To manage the values for this segment, go to NFP Financial Center > Data Management > Restriction. You can edit the names of existing restrictions and add new ones.

Program

This segment helps you manage programs. For revenue transactions, use it to show why a donor placed a restriction. For expense transactions, use it to show which program the expense’s for.

This segment shows up as a column at the line-item level on transactions, the Project form, and other record types.

Affected reports include Non-Profit Revenue Reports and Non-Profit Expense Reports. Key affected reports may include:

This is not an exhaustive list of affected reports.

Set up your own values for this segment. A value called Unrestricted is provided for transactions that are not restricted to a specific program.

Go to NFP Financial Center > Data Management > Program > New to add programs.

Grant

This segment helps you manage grants. You can use it to track a grant’s revenue and expenses.

This segment shows up as a column at the line-item level on transactions, the Project form, and budget and allocation schedules.

Set up your own values for this segment.

Go to NFP Financial Center > Data Management > Grant > New to add grants.

Time Restriction

Use this segment to tag revenue or funding that a donor restricted for use in a future year. Multiyear grant funding usually uses this segment.

This segment shows up as a column at the line-item level on transactions.

Release from Time Restriction

Included values represent fiscal years.

Go to NFP Financial Center > Data Management > Time Restriction > New to add or edit the values.

Region

Use this segment to tag revenue or funding a donor restricted for a specific region or area. For expense transactions, use this segment to tag the region where the money’s spent.

This segment shows up as a column at the line-item level on transactions, the Project form, and allocation schedules.

Affected reports include Non-Profit Revenue Reports and Non-Profit Expense Reports.

Set up your own values for this segment. For example, your regions may be cities, states, countries, or any other geographical area.

Go to NFP Financial Center > Data Management > Region > New to add regions.

Revenue Type

This segment helps you manage revenue streams. Use it to tag revenue transactions for major sources, like donations and grants.

This segment shows up as a column at the line-item level on transactions (except for purchase and expense transactions) and other record types.

Non-Profit Revenue Reports, including:

Included values are:

Donation
Event
Fee for Service
Grant
Membership
Sale of Goods

Note:

Do not delete or inactivate the included values. If you delete these values, revenue-based reporting and KPIs are affected. You can rename the values and add new ones.

To manage the values for this segment, go to NFP Financial Center > Data Management > Revenue Type. You can edit the names of existing revenue types and add new ones.

Revenue Subtype

Use this segment to track a major revenue source in more detail.

This segment shows up as a column at the line-item level on transactions (except for purchase and expense transactions) and other record types.

Non-Profit Revenue Reports, including:

Included values by suggested revenue type value are:

Suggested for Donation
- Cash Donation
- Event Donation
- Gift in Kind
- Matching Gift
- Pledge
- Recurring Donation
- Stock Gift
- Tribute Gift
Suggested for Event

Ticket Sale
Suggested for Fee for Service
- Government Services
- Program Service
Suggested for Grant
- Contribution Grant
- Exchange Agreement
Suggested for Membership
- Corporate Membership
- Individual Membership
Suggested for Sale of Goods

Merchandise

Note:

Do not delete or inactivate the included values. If you delete these values, revenue-based reporting and KPIs are affected. You can rename the values and add new ones.

To manage the values for this segment, go to NFP Financial Center > Data Management > Revenue Subtype. You can edit the names of existing revenue subtypes and add new ones.

Functional Expense

Use this segment to tag expense transactions by their purpose, like program service, fundraising, or general admin. You’ll need this segment to create the Statement of Functional Expense report.

This segment shows up as a column at the line-item level on transactions and on the Budget and Allocation form.

Included values are:

Fundraising
Management & General
Program Service

Note:

Do not delete or inactivate the included values. If you delete these values, expense-based reporting and KPIs are affected. You can rename the values and add new ones.

To manage the values for this segment, go to NFP Financial Center > Data Management > Functional Expense. You can edit the names of existing expenses and add new ones.

You can import values for custom segments using CSV Import. For details, see CSV Import and Custom Segments and Custom Segment Value Import. For more information on creating and editing values, see Custom Segment Values

To view, modify, or create any Custom Segments, go to Customization > Lists, Records, & Fields > Custom Segments. For details, see Custom Segment Creation.

Warning:

You must not rename the classifications (Department, Class, Location, Subsidiary, or Account) with the same name as any of the custom segments listed in the table above. Otherwise, you might have issues when updating the NFP SuiteApps.

Important:

Custom Segments are unlocked, so you can modify Custom Segments and corresponding Custom Record definitions. However, a bundle update reverts Custom Segment modifications to the state in the SuiteApp, with the exception of the following field values:

Label
Mandatory check box
Default Selection
Default Record Access Level
Default Search/Reporting Access Level
Sourcing lists from Transactions, Transaction Columns, Entities, CRM, and Items

You can add new custom fields to related custom records, and they won’t get overwritten by bundle updates.

Note:

If you create a new custom segment, use Segment Code for the Source List. On the Custom Segment page, click Application & Sourcing, and then click Transaction Columns. From the Source List, select Segment Code (Segment Code). Click Custom Record Types, and then check the Segment Code box.

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