1. Employee Management
  2. Payroll
  3. SuitePeople U.S. Payroll
  4. Payroll Setup
  5. Payroll Items Setup
  6. Creating Payroll Items

Creating Payroll Items

Create payroll items for each type of earning, deduction, and contribution you use in your organization. Then, assign payroll items to employees.

To create payroll items:

  1. Go to Lists > Employees > Payroll Items > New.

  2. If you have a NetSuite OneWorld account, from the Subsidiary list, select a subsidiary.

  3. In the Item Type field, select a payroll item type. For more information see Payroll Item Types.

  4. In the Item Name field, enter a name for the payroll item.

  5. To add a description, which appears on the Summary subtab of employees’ paychecks, enter it in the Description field.

    Descriptions can help employees understand the different items on their paychecks.

    Note:

    Employees view their paycheck records in the Employee Center. To let employees with Employee Center access see descriptions, go to Setup > Payroll > Set Up Payroll. Check the Show Payroll Item Descriptions on Summary Tab of Paychecks box.

  6. If you see the Account Category list, select the type of account to associate with this payroll item.

    Note:

    This option appears for Earning and Deduction payroll items only if the Expand Account List for Payroll Items box is checked. Go to Setup > Payroll > Set Up Payroll.

  7. From the Expense Account, Liability Account, or Asset Account list, select the general ledger account to associate with the payroll item.

    Note:

    For employer contribution payroll items, you must select both a liability account and an expense account.

  8. If the payroll item is associated with a liability account, from the Agency list, select the tax agency to which this deduction is paid. The Agency ID for this tax vendor is pulled automatically from the vendor record. For more info, see Vendor Records Overview and Associating a Vendor With a Payroll Item.

  9. From the Pay Code list, select the appropriate pay code for the payroll item. The pay code controls how the payroll item is taxed, reported, and if it shows up on employees’ W-2s. For more information, see Standard Pay Codes.

  10. Depending on the payroll item type, you might also be able to do the following:

  11. To specify where this payroll item amount should appear in payroll reports, from the Report Section list, select a report.

  12. Click Save.

After you create a payroll item, update payroll information. For more information, see Updating Payroll Information.

Related Topics

General Notices