Viewing the Bulk Operations Summary Page and Audit Trail Records

SuiteBilling Enhancements SuiteApp includes a Bulk Operations Summary page, which can help you keep track of bulk operations that were performed in the account. To view the Bulk Operations Summary page, go to Transactions > Subscriptions > Bulk Operations Summary.

You can view the following information about the Bulk Operations Summary page.

Bulk Operations Summary Column	Description
Job Name	Shows the job name for the bulk operation run. For bulk operations performed using mass update, this field shows the job name specified on the Mass Update page for this bulk operation run. For bulk change orders, this field shows Generate Bulk Change Order and ID of the related SuiteBilling Operation record.
Bulk Operation Type	Shows the type of action performed in the bulk operation run: Set Charge Stage to Non-Billable Update Change Order Effective Date Delete Records Void Records Draft to Pending Activation Draft to Active Pending Activation to Draft Pending Activation to Active Active to Suspend Suspend to Reactivate Note: Starting version 21.2, Delete Records is changed to Void Records for usage and change order records. This change is applied only to new bulk operation runs performed after the upgrade to version 21.2. Audit trails showing Delete Records actions for usage and change order records prior to version 21.2 will be unchanged.
Record Type	Shows the type of record processed in the bulk operation run.
Created By	Shows the name of the person who performed the bulk operation run.
Created Date	Shows the date and time of the bulk operation run.
Records Processed	Shows the number of records successfully processed (X) out of the total number of records included in the bulk operation run (Y). This value is shown in the format X/Y. The total number of records (Y) shows all records that were selected to be included in the bulk operation request. Based on the total number of records, the number of records successfully processed (X) shows all records that did not encounter errors during the bulk operation run, regardless if the record was updated or not. The difference between the two values indicate the number of records that encountered errors.

From the Bulk Operations Summary page, you can click the link in the Job Name column to access the Bulk Operations Audit Trail record for that specific run.

The same information from the Bulk Operations Summary page are shown in the header section and on the Job Info subtab of the Bulk Operation Audit Trail record.

On the Records subtab, you can see more details about each record included in the bulk operation run. By default, the list of records under the Audit Trail subtab is sorted by record ID in ascending order. Use the following options to change the way the records are sorted:

• Sort By – Select which field you want the results sorted by. The available values in this field differ depending on the bulk operation type.

  Note:

  You can also sort the list by clicking the column header on the Audit Trail subtab. However, doing so will sort only the records listed on the current page. Use the Sort By field to sort all records that are part of the bulk operation run.

• Descending – Check this box to sort the list by descending order. Clear this box to sort the list by ascending order.

• Page – Select the results page that you want to view. The page labels depend on the current sorting of the audit trail records. Each page displays 25 records.

• Show Failures Only – Check this box to show only failed records.

The columns on the Audit Trail subtab also differ depending on the bulk operation type.

Bulk Operation Type	Columns
Delete Records Void Records	View Record ID Status Error Message
Set Charge Stage to Non-Billable Update Change Order Effective Date Draft to Pending Activation Draft to Active Pending Activation to Draft Pending Activation to Active Active to Suspend Suspend to Reactivate	View Record ID Old Value New Value Status Error Message

You can click the link (if available) in the View column to view a specific record.

Related Topics

SuiteBilling Enhancements

Subscription Billing Bulk Operations

Performing Subscription Billing Bulk Operations Using Mass Update

Processing Subscription Billing Bulk Changes Orders

Viewing the Bulk Operations Summary Page and Audit Trail Records

General Notices