Including or Excluding Invoices from Payment Application

On the Automated Cash Application page, include or exclude open invoices from payment application for a customer.

To view open invoices for a customer, see Viewing Open Invoices for a Customer.

To include or exclude invoices from payment application:

1. Go to Transactions > Bank > Automated Cash Application.

2. From the Account list, select the bank or credit card account you want to review.

   NetSuite displays a list of imported bank lines that don't have matching payments. If NetSuite found invoice matches, the invoice numbers appear in the Invoice Matches column.

3. For the bank line you want to review, click the plus icon.

   The expanded details for the bank line appear.

   If the bank line specifies invoices, the system displays the invoices it applies the payment to, or provides a list of suggested invoices.

4. To view all open invoices for the customer, along with journal entries that have the same general ledger impact, click View Invoices.

   The View Invoices window displays the following:

   • The imported bank line associated with the customer

   • A grid of all the open invoices for the customer. These invoices may be linked to another imported bank line and may not have any unapplied amount left.

     Note:

     The Amount Due value is the original amount due on the invoice, without subtracting allocated amounts.

     If the customer doesn't have any open invoices, the grid isn't populated.

   Each invoice has a box next to it. A checked box means the invoice is included in the payment application for the customer.

   By default, the grid of invoices loads and sorts according to the Aging Reports Use preference. You can sort the grid as needed.

5. To include or exclude invoices from payment application, check or clear the boxes next to each invoice.

6. Click Save.

The system automatically reloads the invoice cards for all bank lines assigned to the customer and allocates amounts to each invoice. Invoices included in the payment application appear. Any invoices excluded from payment application no longer appear.

Related Topics

• Setting Accounting Preferences
• Generating Customer Payments
• Filtering Imported Bank Lines
• Adding or Changing a Customer
• Customer Match Criteria
• Customer Mapping Rules for Automated Cash Application
• Reviewing Invoices for an Imported Bank Line
• Viewing Open Invoices for a Customer
• Troubleshooting Missing Records from the Customer
• Checking the Process Status for Generated Payments

General Notices