Searching for Deleted Records
For some records, when the record is deleted, NetSuite retains some general data about it. The information in this topic applies to records that use System Notes only.
The information in this topic applies only to records that use System Notes. System Notes v2 retains all information for deleted transactions and records. For more information, see System Notes v2 Overview.
There are two types of records that support deletion tracking. Each type uses a different data source, and the approach you use to search for the records is different depending on the type. For more information about data sources, see The Analytics Data Source and SuiteAnalytics Workbook.
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Records that use the old data source – These records use the old data source that was designed for saved searches and reports. To search for deleted records of this type, you can use the Deleted Record search type. For more information, see Searching Deleted Records That Use the Old Data Source.
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Records that use the new analytics data source – These records use the new analytics data source that was designed for SuiteAnalytics Workbook. To search for deleted records of this type, you can use a SuiteQL query in either SuiteScript or SuiteAnalytics Connect. For more information, see Searching for Deleted Records That Use the New Analytics Data Source.
The following table lists the records of each type that support deletion tracking. NetSuite creates a deletion log for deletion instances of these records. The log provides basic information about the deleted record. The information is searchable.
|
Old Data Source Records |
New Analytics Data Source Records |
||
|---|---|---|---|
|
account |
inventory cost template |
billing class |
generic resource |
|
accounting book |
inventory number |
bin |
incoterm |
|
accounting period |
inventory status |
charge run |
manufacturing operation task |
|
amortization schedule |
item account mapping |
customer subsidiary relationship |
other campaign event |
|
billing revenue event type |
item collection |
custom field |
price book |
|
billing schedule |
item demand plan |
custom list |
pricing group |
|
bill of distribution |
item supply plan |
custom record type |
quantity pricing schedule |
|
bill of materials |
location |
default campaign event |
subscription line revision |
|
bill of materials revision |
manufacturing cost template |
direct mail campaign event |
transaction address mapping |
|
charge |
manufacturing routing |
drip campaign event |
transaction line address mapping |
|
charge rule |
merchandising hierarchy level |
email campaign event |
usage |
|
charge type |
merchandising hierarchy node |
expense category |
vendor category |
|
class |
merchandising hierarchy version |
budget |
— |
|
competitor |
nexus |
— |
— |
|
cost category |
order allocation strategy |
— |
— |
|
coupon code |
payroll item |
— |
— |
|
currency |
price plan |
— |
— |
|
custom segment |
revenue element |
— |
— |
|
department |
script |
— |
— |
|
distribution network |
subscription |
— |
— |
|
employee status |
subscription change order |
— |
— |
|
employee type |
subscription online |
— |
— |
|
event |
subsidiary |
— |
— |
|
fulfilment exception reasons |
timesheet |
— |
— |
|
global account mapping |
user notes |
— |
— |
|
global inventory relationship |
workflow |
— |
— |
|
inbound shipment |
— |
— |
— |
Querying a Dataset or Workbook for Deleted Records
The Deleted Records record type is available in Analytics for administrators who want to track deleted records. Datasets can include the Deleted Records as the root record and you can create a dataset or workbook to track deleted records. For more information, see Defining a Dataset and Creating a Workbook.