Workflow Definition Page History Subtab

This subtab provides historical log information about changes made to the workflow. Access the History subtab from the Workflow Context Panel by clicking the edit icon and selecting the History subtab at the bottom of the page.

Note that errors are not logged on the History subtab. This is because when an error occurs during a workflow’s execution, the workflow is rolled back and the instance of the workflow no longer exists in the database. As such, errors cannot be logged for an instance of a workflow that no longer exists in the database.

The following table describes the default columns displayed on the Workflow History subtab:

Column

Description

Date/Time

The date and time when the change took place.

User

The user who made the change.

Component

The workflow element that was changed, for example, Workflow, Transition, or Action.

Script ID

The script ID of the workflow element that was changed.

Type

The type of change that was made: Create, Edit, or Delete.

Note

Includes information about the following changes:

Indicates if a workflow has changed to Active or Inactive on the Workflows list page.
Indicates when a workflow’s release status is changed on the Change Status page for locked workflows, for example, changed from Testing to Released.
Indicates if a workflow has been copied.
Indicates the updated workflow release status.
Indicates workflow script ID changes.

Revision

The number of the workflow revision. Any change made to a workflow's definition or any of its children increases its revision number. For more information, see Workflow Revisions.

The following table describes information logged on the tab:

Workflow Element

Logged Actions

Workflow

When a workflow is created or updated on the Workflow Definition page.
When a workflow is set to Active or Inactive on the Workflows list page.
When a workflow’s release status is changed on the Change Status page for locked workflows, for example, changed from Testing to Released.
When a workflow is copied.

State

When a state is created, updated, or deleted from the State Definition page.
When a state is deleted from the Workflow Diagram.
When a state is deleted from the Context Panel.
When a state is moved in the Workflow Diagram.

Action

When an action is created, updated, or deleted from the Action Definition page.
When an action is deleted from the Context Panel.

Transition

When a transition is created, updated, or deleted from the Transition Definition page.
When a transition is deleted from the Context Panel.
When a transition is deleted from the Workflow Diagram.

Condition

When a condition is created, updated, or deleted from the Workflow / Action / Transition Definition pages.
When a condition is deleted from the Workflow Condition Definition page.

Script ID

When a workflow element’s script ID is changed.
When a workflow custom field script ID is changed.
When a workflow custom state field script ID is changed.

The following table describes several special cases for logging of data on the History subtab:

Workflow Element

Special Cases

Workflow

Logs are created when a workflow is set to Active or Inactive on the Workflows page.
Logs are created when a workflow’s status is changed on the status page for locked workflows. For example, a workflow status is changed from Testing to Released.
When a workflow element is deleted, only one log entry appears on the History subtab, regardless of any child elements that are also deleted.
Workflow deletion is not logged, but you can search for deleted workflow records. See Searching for Deleted Records.
Parent relationship is not logged. For example, when an action is created, the state in which the action is created is not logged.
When a workflow definition is edited, each time Save is clicked, it is logged on the History subtab. Logs are created even when no change is submitted due to the Save.

State

When a state is edited, each time Save is clicked, it is logged on the History subtab. Logs are created even when no change is submitted due to the Save.

Action

Custom Action is logged as Action.
Action order is logged according to where it was changed:
- Action order changed from the State Details page is logged as State Edit.
- Action order changed from the Action Details page is logged as Action Edit.
When an action is edited, each time Save is clicked, it is logged on the History subtab. Logs are created even when no change is submitted due to the Save.

Action Groups

Logged as Group Actions.

Transition

When a transition is edited, each time Save is clicked, it is logged on the History subtab. Logs are created even when no change is submitted due to the Save.

Condition

When all lines of a condition are deleted, it is logged as Condition Edit.
When a condition is deleted on the Condition Definition page, it is logged as Condition Delete.
On the Action Details page, when the Use radio button is changed from Visual Builder to Custom Formula, it is logged as WF/Action Edit.

Related Topics