1. Country-Specific Features
  2. Germany Help Topics
  3. Germany-specific SuiteApps
  4. Germany Localization
  5. Germany Electronic Bank Payments
  6. Setting Up Company Bank Records in Germany

Setting Up Company Bank Records in Germany

Note:

You must create company bank records from the Company Bank Details page for accurate validation and field sourcing. NetSuite does not recommend to create company bank records by using SuiteScript APIs or CSV Imports.

Set up the bank account records that your company or subsidiaries will be using to send and receive electronic bank payments.

To set up company bank details in Germany:

  1. Go to Payments > Setup > Bank Details > New.

  2. Complete the fields on the New Company Bank Details page.

    Field

    Description

    Name

    Enter a name for the bank record.

    GL Bank Account

    Select the GL account where the processed electronic bank payment transactions will be posted.

    Note:

    The Subsidiary and Currency fields are automatically populated when a GL Bank Account is selected. Subsidiaries are only available in NetSuite OneWorld. If a GL bank account is not available in the dropdown list, go to Setup > Accounting > Manage G/L > Chart of Accounts > New to create one. For more information, see Creating Accounts.

    Legal Name

    Enter your company's legal name. This will be used in the electronic bank payment files.

    Print Company Name

    Enter the company name that should appear on email notifications of payment transactions sent to vendors, employees, and customers.

    Marked by Default

    Check this box if you want the payment transactions for this bank account automatically checked when they are displayed in the Bill Payment Batches list and the Bill Payments form.

    EFT Template

    Select one of the following:

    • DTAUS

    • DTAZV

    • SEPA Credit Transfer (ABN AMRO)

    • SEPA Credit Transfer (Austria)

    • SEPA Credit Transfer (Germany)

    • SEPA Credit Transfer (HSBC)

    DD Template

    Select DTAUS DD or SEPA Direct Debit (Germany).

    Note:

    The SEPA Direct Debit (Germany) template can process up to 3,000 transactions in a single payment run.

    File Cabinet Location ID

    Enter the internal ID of the folder that you created in Creating Folders in the NetSuite File Cabinet.

    File Name Prefix

    If the EFT file format for this record is DTAZV, enter DTAZV_. The use of this file prefix is mandatory only for DTAZV. The prefix is attached to the beginning of each file number whenever this bank is used in creating a payment file.

    If the EFT file format is DTAUS or SEPA Credit Transfer, the use of a file name prefix is optional.

  3. Click Save.

  4. Complete the additional bank detail fields.

    Field

    Description

    Department

    Select the department for payments made under this bank account.

    Class

    Select the class for payments made under this bank account.

    Location

    Select the location for payments made under this bank account.
    Note:

    For each category, you can set up to 50,000 classes, departments or locations. Setting up more than 50,000 for each category may slow down the loading of the dropdown list of categories.

  5. Complete the fields on the EFT Template Details subtab. The fields displayed are dependent on the EFT format selected.

    Important:

    When using the DTAUS format, the details you enter are automatically converted to capital characters to comply with bank specifications.

    Note:

    The EFT Template Details subtab is not displayed if you did not select a value in the EFT Template field.

    Field

    Description

    Bank Number (BLZ)

    Enter the BLZ code of your company’s bank. BLZ (Bankleitzahl) is a bank identifier numbering system used in Germany.

    Account Number/Bank Account Number

    Enter your company's bank account number.

    IBAN

    This field displays your company’s International Bank Account Number (IBAN). This number is sourced from the values that you supplied in the Bank Number and Account Number fields.

    Company Name

    Enter the name of your company.

    BIC

    Enter the Business Identifier Code (BIC), also called SWIFT code, of your company’s bank (eight or 11 characters).

    Bank Code

    Enter the 8-digit identification code of your company’s bank.

    Bank Street Address

    Enter the street address of your company’s bank.

    Bank City/Town Address

    Enter the city or town address of your company’s bank.

    Bank Account Name

    Enter your company’s bank account name.

    HSBC Connect Id

    Enter your company’s HSBC Connect Id.

    Country

    Select the country where your company is located.

    Process Bills Automatically

    Check this box if you want to process payment transactions for this bank account in batches. For more information, see Processing Bills and Expenses in Batches. Leave this box clear if you want to process payment transactions for this bank manually. For more information see, Manually Processing Bills and Expenses.

    Accounts Payable

    Select the accounts payable register where the payments will be posted.

    Hide Transactions

    Check this box if you want to hide the transaction lines on the Bill Payment Batches form when processing payments in batches. For more information, see Processing Bills and Expenses.

    Note:

    This feature is available if Process Bills Automatically is enabled or Marked by Default is enabled.

  6. Complete the fields on the DD Template Details subtab. The fields displayed are dependent on the DD format selected.

    Note:

    The DD Template Details subtab is not displayed if you did not select a value in the DD Template field.

    Field

    Description

    Bank Number (BLZ)

    Enter the BLZ code of your company’s bank. BLZ (Bankleitzahl) is a bank identifier numbering system used in Germany.

    Account Number

    Enter your company's bank account number. You can provide separate bank accounts for payments and direct debit transactions.

    IBAN

    This field displays your company’s International Bank Account Number (IBAN). This number is sourced from the values that you supplied in the Bank Number and Account Number fields.

    Company Name

    Enter the name of your company.

    BIC

    Enter the Business Identifier Code (BIC), also called SWIFT code, of your company’s bank (eight or 11 characters).

    Creditor Id

    Enter your company’s Creditor Identification number issued by your bank.

    Process Bills Automatically

    Check this box if you want to process payment transactions for this bank account in batches. For more information, see Processing Bills and Expenses in Batches. Leave this box clear if you want to process payment transactions for this bank manually. For more information see, Manually Processing Bills and Expenses.

  7. If you want to create multiple payment batches for this bank account, complete the following fields on the Batch Details subtab.

    Field

    Description

    Batch Details Name

    Enter a name for the payment batch.

    Saved Search

    Select the search criteria to group the bills and expenses that will be included in the payment batch.

    Payment Schedule

    Select a payment schedule for when the payment batches should be automatically created and submitted for processing. To set up payment schedules, see Setting Schedules for Payment Batches. You can leave this field blank and choose to manually trigger the system to create payment batches by clicking Refresh Batch.

    Inactive

    Check this box if you want to make a payment batch inactive. When you mark a record as inactive, it is not displayed in lists and dropdown fields. However, the record remains in the system for future reference.

    Note:

    If you check the Inactive box for the main batch, bills that do not meet search criteria will not be included in the payment batch.

    Email Recipient

    Select the employee to whom a notification should be sent whenever payment batches are created per schedule.

  8. Click Add to save the payment batch. You can create more payment batches for the bank account.

  9. Click Save to save the company bank details.

If you want to set up approval routing for this bank account, see Setting Up Approval Routing for Payment Batches.

Additional Information

Related Topics

General Notices