Setting up an Accrual Based on Hours Worked
Accruals based on hours worked can be set up in one of two ways, depending on whether you use SuitePeople U.S. Payroll in your account:
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If you use the Payroll feature, you set up accruals on the Payroll > Accrued Time subtab of the employee record. For more information, see Time-Off Management Integration With SuitePeople U.S. Payroll.
Note:If you are setting up Time-Off Management for a subsidiary that does not use Payroll, accruals based on hours worked are not available.
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If the Payroll feature is not enabled in your account, you set up accruals in time-off rules. The rest of this topic describes this method.
When time-off types accrue by hours worked:
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The Time Tracking feature must be enabled.
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Accruals are calculated based on the hours that an employee works on approved time entries multiplied by an accrual rate.
For example, the accrual rate is 0.04. The approved time entry shows 20 hours worked. The accrual amount for the time entry = 20 x 0.04.
The following diagram shows how the Time Tracking feature and the Time-Off Management feature work together to calculate hourly accruals for an employee:
To set up an accrual based on hours worked:
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In the time-off rule, under Accrual Method, check the Automatically Accrue box.
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From the Accrues Based On list, select Hours Worked.
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In the Hourly Accrual Rate field, enter the accrual rate.
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To enable an accrual limit, check the Set Accrual Limit box, and then do the following:
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In the Maximum Accrual Limit field, enter the maximum number of hours that employees can accrue. For example, if you enter 80 hours, employees stop accruing time when they reach this limit. Employees start accruing time again when they use some of their accrued time.
The Maximum Accrual Unit field displays the accrual limit rate based on your selections.
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Click Save.
Continue to Setting up Balance and Carryover Limits in a Time-off Rule.