CSV File Format for Billable Charge Upload
Before uploading a billable charge file, you need to ensure that the CSV file contains the following columns:
Column Name | Description | Mandatory (Yes or No) |
---|---|---|
Account Identifier Type | Used to specify the account identifier type. | Yes (Conditional) Note: This data is required when the Account ID is not specified.
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Account Identifier | Used to specify the account identifier of the account for which you want to create the billable charge. | Yes (Conditional) Note: This data is required when the Account ID is not specified.
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Account ID | Used to specify the account for which you want to create the billable charge. | Yes (Conditional) Note: This data is required when the Account Identifier Type and Account Identifier is not specified.
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Contract ID | Used to specify the contract against which you want to create the billable charge. | Yes (Conditional) Note: This data is required when you want
to create the billable charge against a specific contract on the account.
If this data is not specified then billable charge is created against
a contract with highest priority.
|
Start Date | Used to specify the start date of billable charge. | Yes |
End Date | Used to specify the end date of billable charge. | Yes |
Charge Type | Used to specify the charge type for which you want to create a billable charge. | No |
Description On Bill | Used to specify description for a billable charge. | Yes |
Recurring Flag | Used to indicate whether recurring bill segments must be
created at the intervals defined in the bill period or at the set
policy invoice frequency. The valid values are:
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Yes (Conditional) Note: This data is required if Frequency or Bill Period is specified.
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Frequency | Used to specify the invoice frequency at which the recurring bill segments must be created. | Yes (Conditional) Note: This data is required if Recurring Flag is FR.
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Bill Period | Used to specify the bill period that you want to use for specifying the intervals at which the recurring bill segments must be created. | Yes (Conditional) Note: This data is required if Recurring Flag is BP.
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Bill After | Used to specify the date after which the bill must be generated for the billable charge. | No |
Adhoc Bill | Used to indicate whether the billable charge should be considered during adhoc or regular billing. | No |
Description on Bill1, Description on Bill2, ....., Description on Bill5 | Used to specify description for the billable charge lines. | Yes (Conditional) Note: This data is required when the charge
amount is specified.
|
Currency1, Currency2, ....., Currency5 | Used to specify the currency in which the amount is charged. Note: If you specify a currency other than the account’s invoice currency,
the system will do the currency conversion if the appropriate exchange
rate is available in the system.
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Yes (Conditional) Note: This data is required when the charge
amount is specified.
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Amount1, Amount2, ....., Amount5 | Used to specify the charge amount. | Yes (Conditional) Note: This data is required when the description
on bill or currency is specified.
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Show On Bill1, Show on Bill2, ....., Show On Bill5 | Used to indicate whether the charge should appear on the
person’s printed bill or not. The valid values are:
Note: By default, the value will be set to true if the column does not contain any value.
|
No |
Summary1, Summary2, ....., Summary5 | Used to indicate whether the charge should be included in
the summary line or not. The valid value are:
Note: By default, the value will be set to true if the column does not contain any value.
|
No |
Memo Only1, Memo Only2, ....., Memo Only5 | Used to indicate whether the charge should be included in
the bill amount or not. The valid values are:
Note: By default, the value will be set to false if the column does not contain any value.
|
No |
GL Distribution Code1, GL Distribution Code2, ....., GL distribution Code5 | Used to specify the distribution code which indicates the GL account associated with the charge. | Yes (Conditional) Note: This data is required when false is specified in the Memo Only column corresponding to the bill line description.
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Price Item | Used to specify the price item code. | Yes (Conditional) Note: This data is required when Variance Parameter or, Price Item Parameter and Price Item Parameter Value is specified.
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Variance Parameter | Used to indicate the variance that must be used along with the price item for determining the price item pricing. | Yes (Conditional) Note: This data is required when Price Item is specified and Price Item Parameter and Price Item Parameter Value are not specified.
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Price Item Parameter1, Price Item Parameter2, ....., Price Item Parameter15 | Used to indicate the price item parameter that must be used
along with the price item for determining the price item pricing. Note: If the data in these columns will be used for price item parameter
mapping, you must not use the equal to (=) and tilde (~) symbols in
these columns.
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Yes (Conditional) Note: This data is required when Price Item is specified and Variance Parameteris not specified.
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Price Item Parameter Value1, Price Item Parameter Value2, ....., Price Item Parameter Value15 | Used to specify the parameter value. Note: If the data in
these columns will be used for price item parameter mapping, you must
not use the equal to (=) and tilde (~) symbols in these columns.
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Yes (Conditional) Note: This data is required when Price Item is specified and Variance Parameteris not specified.
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SQI1, SQI2, ....., SQI5 | Used to indicate the service quantity identifier that must be used for calculating the price item charges. | Yes (Conditional) Note: This data is required when the service
quantity is specified.
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SQI Value1, SQI Value2, ....., SQI Value5 | Used to specify the number of units of the service quantity. | Yes (Conditional) Note: This data is required when the SQI
is specified.
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Effective Date1, Effective Date2, ....., Effective Date20 | Used to indicate the effective date of the characteristics. | Yes (Conditional) Note: This data is required when Char Type or Char Val is specified.
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Char Type1, Char Type2, ....., Char Type20 | Used to indicate the characteristic that must be defined for the billable charge. | Yes (Conditional) Note: This data is required when Effective Date or Char Val is
specified.
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Char Value1, Char Value2, ....., Char Value20 | Used to specify the value of the characteristic type. | Yes (Conditional) Note: This data is required when Effective Date or Char Type is
specified.
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