Creating Informative Notes for Terms and Relations

You can use Informative Notes to supply additional information for a single term or relation record. All Informative Notes are based on attributes that you define database-wide; see Defining Informative Note Attributes.

Note:

You can also create Informative Notes for all terms and relations in a dictionary, or for individual VTAs and VTIs. See Defining Dictionary-wide Informative Notes or Using the Status/Notes Pop-up Window.

TMS does not allow you to associate Informative Notes with two types of relation: Domain Primary Links, and relations that are part of a primary path.

1. In either the Maintain Repository Data or Repository Authoring window, query for and select a term.

2. Click the Informative Notes button.

   The Maintain Informative Notes window Multi Display tab opens, listing all Informative Notes that currently apply for the selected record, if any, except dictionary-wide notes inherited by the record. To see those, go to the Browse Informative Notes window; see Browsing Informative Notes.

3. Click in an empty row to create a new Informative Note.

4. In the Informative Note field, click the ellipsis (…). The list of values displays all the Informative Note Attributes available in the current dictionary/domain combination and with Applies To defined for the appropriate item: term, relation, term history, algorithm, or dictionary.

5. Find an attribute to use, and click OK. TMS populates the Informative Note and Type fields with your attribute selection.

6. Enter a Value:

   • For most Standard type notes, enter the text, date, or numeric value to display in the note.

   • For Standard type notes with a data type Memo, TMS displays the word Memo in blue type. To enter the text:

     1. Double-click the word Memo or select the drill-down option. TMS opens the Memo (Attribute Name) window.

     2. Enter or paste the text you want to store in this field.

     3. Click OK. The text is stored as a CLOB (character large object).

   • For URL type notes, enter the URL beginning with a protocol (http:// or ftp://). To use variables, see Entering Variables in URL Informative Notes.

   • For Algorithm type notes, enter the actual algorithm in a form TMS can interpret; see Defining Informative Notes for SMQ Algorithms.

7. Select the All Versions? box to apply this Informative Note to this term or relation despite any changes to the record.

   Clear the box if you want the Informative Note to apply only to this version of the term or relation.

8. Enter a status for this Informative Note in the Status field (optional).

9. Save. TMS saves the Informative Note to the pre-dictionary tables. To move the record to production, you must run Activation.

For more information, see:

• Entering Variables in URL Informative Notes
  

Entering Variables in URL Informative Notes

You can use variables to add information in the text of the URL. For example, if you include the variable %TERM% in a dictionary-wide URL Informative Note, TMS substitutes the term name in the text of the URL. Thus, when you define the dictionary-wide URL Informative Note https://www.google.com/#q=%TERM%, the term rubeola inherits https://www.google.com/#q=rubeola as an Informative Note. You can connect to this URL from the Browse Informative Notes window.

During URL Informative Note definition, TMS restricts the available variables available.

In URLs for either terms or relations, you can include the following variables that map columns in the TMS_DEF_DETAILS table and apply to Informative Notes: DICT_INFO_HDR_ID, LABEL_TEXT, DEF_DETAIL_ID, LABEL_TEXT_UPPER.

For terms, TMS allows you to include the following variables that map to their counterpart columns in the TMS_DICT_CONTENTS table: TERM, TERM_UPPER, CATEGORY, COMMENT_TEXT, DICT_CONTENT_ID, DICT_CONTENT_CODE, DICT_CONTENT_ALT_CODE, and the VALUE_1 through VALUE_4 columns.

For relations, TMS allows the following variables that map to their counterpart columns in the TMS_DICT_RELATIONS tables, or to columns in the TMS_DICT_CONTENTS tables for the terms in the relation. Where _REF follows the term, you can include the same information from the reference term. The list of values includes: TERM (_REF), TERM_UPPER (_REF), DICT_CONTENT_ID (_REF), DICT_CONTENT_CODE (_REF), DICT_CONTENT_ALT_CODE (_REF), TERM_COMMENT_TEXT (_REF), DICT_RELATION_ID, and COMMENT TEXT.

To add a variable to a URL Informative Note:

1. Click in the Value field and enter the basic URL.
2. While the cursor is in the Value field, press F9 or select Edit to see the list of values.
3. Select a variable and click OK. TMS appends %variable% to any text in the Value field.

You can also cut and paste variables in the Value field to create a valid URL.