Payables Approval Report
Use the Invoice Approval Report to review the total number of matching and variance holds that Payables applies and releases after you submit Approval. If you use budgetary control, Payables also lists any funds control holds.
The same invoice may be counted in more than one category or even twice in the same category because each invoice can be matched to more than one purchase order line and more than one match rule can be violated. The same invoice can also have one or more matching holds, a tax and distribution variance hold, and a funds control hold.
Report Submission
Payables automatically prints this report after Approval completes. You can initiate approval from the Invoice Actions window, or submit the Payables Approval process in the Submit Request window. See: Approval. Payables automatically initiates Approval when you cancel an invoice. See: Cancelling Invoices.
Selected Report Headings
Hold Name. The hold name can be any of the following:
- Amount. Invoice amount greater than the control amount you specify for the supplier site.
- Can't Close PO. Invoice final-matched to purchase order and purchase order cannot be closed in Purchasing.
- Can't Funds Check. You use Budgetary Control and Payables cannot perform funds checking.
- Can't Try PO Close. Invoice final-matched to purchase order, but invoice has a hold, which prevents Payables from closing purchase order.
- Currency. Invoice currency differs from the purchase order currency.
- Dist Acct. Invalid account for invoice distribution.
- Dist Variance. Distribution amount differs from invoice amount.
- ERV Acct. Invalid exchange rate variance account for invoice distribution.
- Final Matching. Invoice matched to permanently-closed purchase order.
- Future Period. Invoice distribution has GL Date in future period.
- Insufficient Funds. You use Budgetary Control and insufficient funds exist for an invoice distribution.
- Invalid PO. Invoice matched to unapproved or invalid purchase order.
- Liab Acct. Invalid liability account for invoice distribution.
- Matching Required. Invoice not matched to purchase order and Require Matching enabled for supplier site.
- Max Qty Ord. Quantity billed exceeds quantity ordered by more than the amount tolerance.
- Max Qty Rec. Quantity billed exceeds quantity received by more than the amount tolerance.
- Max Rate Amount. Exchange rate variance exceeds amount tolerance.
- Max Ship Amount. Invoice Amount in functional currency varies from the purchase order shipment line amount in functional currency by more than the amount tolerance.
- Max Total Amount. Sum of exchange rate variance and maximum shipment amount variance exceeds amount tolerance.
- No Rate. Foreign currency invoice has no exchange rate.
- PO Not Approved. Invoice matched to unapproved purchase order.
- Price. Invoice price exceeds purchase order price.
- Qty Ord. Quantity billed exceeds quantity ordered by more than the percentage tolerance.
- Qty Rec. Quantity billed exceeds quantity received by more than the percentage tolerance.
- Quality. Quantity billed exceeds quantity accepted by more than the percentage tolerance.
- Rec Exception. Exception exists for purchase order receipt.
- Tax Amount Range. Tax amount differs from calculated tax amount by more than the amount tolerance you define.
- Tax Difference. Invoice tax name differs from the purchase order tax name.
- Tax Variance. Tax amount for an invoice is incorrect according to the tax rate you have predefined for the tax name.
See Also
Approval
Tax Names
Invoice Tolerances
Adjusting Invoice Distributions
Adjusting Scheduled Payments
Entering Prepayments
Budgetary Control In Oracle Payables
Matching Hold Detail Report
Summary of Approval Hold Codes
Suppliers
