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Contents
List of Figures
Title and Copyright Information
Preface
Audience
JD Edwards EnterpriseOne Products
JD Edwards EnterpriseOne Application Fundamentals
Documentation Accessibility
Related Documents
Conventions
1
Introduction to JD Edwards EnterpriseOne Procurement Management
1.1
JD Edwards EnterpriseOne Procurement Management Overview
1.2
JD Edwards EnterpriseOne Procurement Management Integrations
1.2.1
JD Edwards EnterpriseOne General Ledger and JD Edwards EnterpriseOne Accounts Payable
1.2.2
JD Edwards EnterpriseOne Address Book
1.2.3
JD Edwards EnterpriseOne Manufacturing and Supply Chain Management
1.2.4
Logistics
1.2.5
JD Edwards EnterpriseOne Job Costing
1.2.6
JD Edwards EnterpriseOne Electronic Data Interchange
1.3
JD Edwards EnterpriseOne Procurement Management Implementation
1.3.1
Global Implementation Steps
1.3.2
Procurement Implementation Steps
1.4
Business Interface Integration Objects
2
Understanding Procurement
2.1
Industry Overview
2.1.1
Procurement Description
2.1.2
Industry Environment and Concepts for Procurement
2.1.2.1
Order Generation
2.1.2.2
Purchasing Methods
2.1.2.3
Receipt Processing
2.1.2.4
Special Order Processing
2.1.2.5
Approval Processing
2.1.2.6
Receipt Routing
2.1.2.7
Supplier Management
2.2
Procurement System Overview
2.2.1
Procurement System Description
2.2.2
Features, Terms, and Concepts
2.2.2.1
Purchasing for Inventory
2.2.2.2
Purchasing for Non-Inventory
2.2.2.3
Subcontracting
2.2.2.4
Procurement Environments
2.2.3
Order Processing Cycle
2.2.3.1
Optional Procurement Activities
3
Understanding Vertex Sales Tax Q Series
3.1
Compatibility of the Vertex Sales Tax Q Series System
4
Understanding Pricing in Procurement
4.1
Pricing in Procurement
4.1.1
Matrix Item
4.1.1.1
Matrix Item Receipts and Tolerance
4.1.2
Price Matrix
4.1.3
Minimum or Maximum Price Adjustment
4.1.4
Pricing on Quality Attributes
4.1.5
Manual Purchase Price Override
4.1.6
Pricing at Receipts
4.1.7
Repricing for Procurement
5
Understanding Customer and Supplier Self-Service Setup
5.1
Customer and Supplier Self-Service
5.1.1
Prerequisites
5.2
Self-Service Setup
5.2.1
Self-Service Setup Overview
5.2.2
Security Issues
5.2.3
Activation of Processing Options
6
Setting Up the Procurement System
6.1
Understanding System Setup
6.2
Understanding the Setup of Procurement Next Numbers
6.3
Defining Order Line Types
6.3.1
Understanding Order Line Types
6.3.2
Form Used to Define Order Line Types
6.3.3
Defining Order Line Types
6.4
Setting Up Order Activity Rules
6.4.1
Understanding Order Activity Rules
6.4.2
Prerequisites
6.4.3
Form Used to Set Up Order Activity Rules
6.4.4
Setting Up Order Activity Rules
6.5
Setting Up Procurement Constants
6.5.1
Understanding Procurement Constants
6.5.2
Prerequisites
6.5.3
Forms Used to Set Up Procurement Constants
6.5.4
Defining Branch/Plant Constants
6.5.5
Defining Pricing Constants
6.5.6
Defining Item Availability
6.5.7
Defining System Constants
6.5.8
Defining Application Control Constants
6.6
Setting Up UDCs
6.6.1
Document Type (00/DT)
6.6.2
Schedule Name (40/AS)
6.6.3
Average Cost Calculation (40/AV)
6.6.4
Landed Cost Components (40/CA)
6.6.5
Commitment Document Types (40/CT)
6.6.6
Item Change Files - (P40821X) (40/IC)
6.6.7
Order Templates (40/OT)
6.6.8
Customer Price Groups (40/PC)
6.6.9
Item Price Groups (40/PI)
6.6.10
Print Messages (40/PM)
6.6.11
G/L Posting Category (41/9)
6.6.12
Cross Reference Type Code (41/DT)
6.6.13
Commodity Class Codes (41/P1)
6.6.14
Commodity Sub Class Codes (41/P2)
6.6.15
Supplier Rebate Codes (41/P3)
6.6.16
Master Planning Family (41/P4)
6.6.17
Landed Cost Rule (41/P5)
6.6.18
Price Category Type (42/CT)
6.6.19
Freight Handling Code (42/FR)
6.6.20
Hold Codes (42/HC)
6.6.21
Certification Status (43/CR)
6.6.22
Movement Code (43/MC)
6.6.23
Model Log Types (43/ML)
6.6.24
Operation Codes (43/OC)
6.6.25
Outstanding Log Types (43/OL)
6.6.26
Procurement Rebate Order Type (43/RB)
6.6.27
Route Codes (43/RC)
6.6.28
Rebate Status (43/RS)
6.6.29
Rebate Type (43/RT)
6.6.30
View Progress Payments (43B/VW)
6.6.31
Transaction Set Purpose Code (47/PU)
6.7
Setting Up AAIs
6.7.1
Understanding AAI Tables for the JD Edwards EnterpriseOne Procurement System
6.7.1.1
AAIs for Purchase Order Entry
6.7.1.2
AAIs for Receipts and Voucher Match
6.7.1.3
AAIs for Variances
6.7.1.4
AAIs for Tax Liabilities
6.7.1.5
AAIs for Receipt Routing
6.7.1.6
AAIs for Landed Costs
6.7.1.7
AAIs for Zero Balance Adjustments
6.7.2
Understanding AAI Tables for the Financial System
6.7.2.1
AAIs for Freight Distribution (PCFRTD)
6.7.2.2
AAIs for Non-Billable Retainage (PCNBRT)
6.7.3
Form Used to Set Up AAIs
6.7.4
Setting Processing Options for Distribution AAIs (P40950)
6.7.4.1
Defaults
6.7.5
Setting Up Distribution AAIs
6.8
Creating Tolerance Rules
6.8.1
Understanding Tolerance Rules
6.8.1.1
Tolerance Rules in the VMA Process (Release 9.1 Update)
6.8.2
Form Used to Create Tolerance Rules
6.8.3
Creating a Tolerance Rule
6.9
Setting Up Rounding Tolerance Rules For Voucher Match Automation (Release 9.1 Update)
6.9.1
Understanding Rounding Tolerance Rules for Voucher Match Automation
6.9.2
Forms Used to Set Up Rounding Tolerance for Voucher Match Automation
6.9.3
Setting Up Rounding Tolerance Rules for Voucher Match Automation
6.10
Setting Up Order Hold Information
6.10.1
Understanding Order Hold Information
6.10.2
Prerequisite
6.10.3
Forms Used to Set Up Order Hold Information
6.10.4
Entering Order Hold Information
6.11
Setting Up Landed Costs
6.11.1
Understanding Landed Costs
6.11.2
Prerequisites
6.11.3
Forms Used to Set Up Landed Costs
6.11.4
Setting Up Landed Costs
6.12
Setting Up Nonstock Items
6.12.1
Understanding Nonstock Items
6.12.2
Form Used to Set Up Nonstock Items
6.12.3
Setting Processing Options for Non Stock Item Master (P4101N)
6.12.3.1
Defaults
6.12.3.2
Process
6.12.3.3
Versions
6.12.4
Setting Up Nonstock Items
6.13
Defining Print Messages
6.13.1
Understanding Print Messages
6.13.2
Forms Used to Define Print Messages
6.14
Setting Up Templates for Purchase Orders
6.14.1
Understanding Purchase Order Templates
6.14.2
Prerequisites
6.14.3
Forms Used to Set Up Templates for Purchase Orders
6.14.4
Setting Processing Options for Order Template Revisions (P4015)
6.14.4.1
Display
6.14.4.2
Versions
6.14.5
Creating a Purchase Order Supplier Template
6.14.6
Creating a Purchase Order User Template
6.14.7
Revising a Template in Batch Mode
6.14.8
Setting Processing Options for Supplier History Template Rebuild (R43815)
6.14.8.1
Default
6.14.8.2
Process
6.15
Creating Model Logs
6.15.1
Understanding Model Logs
6.15.2
Prerequisite
6.15.3
Form Used to Create Model Logs
6.15.4
Creating a Model Log
6.16
Setting Up Hierarchical Logs
6.16.1
Understanding Hierarchical Logs
6.16.2
Forms Used to Set Up Hierarchical Logs
6.16.3
Setting Up Log Hierarchy Levels
6.16.4
Activating Log Functionality
6.16.5
Setting Up Log View Options
7
Setting Up Supplier Information
7.1
Setting Up Supplier and Item Information
7.1.1
Understanding Supplier and Item Information Setup
7.1.1.1
Supplier Purchasing Instructions
7.1.1.2
Voucher Match Automation Setup for Suppliers (Release 9.1 Update)
7.1.1.2.1
Voucher Match Automation Rules for Suppliers
7.1.1.2.2
Order and Item Information for the VMA Process
7.1.1.2.3
Suggestion Processing for VMA Process (Release 9.1 Update)
7.1.1.2.4
Partial Receipts for VMA Process (Release 9.1 Update)
7.1.1.2.5
Single Voucher Per Invoice for VMA Process (Release 9.1 Update)
7.1.1.3
Managing Supplier/Item Relationships
7.1.1.4
Monitoring Supplier Delivery Performance
7.1.1.5
Monitoring Supplier Quality
7.1.1.6
Defining a Summary of Supplier Performance Information
7.1.2
Prerequisites
7.1.3
Forms Used to Set Up Supplier and Item Information
7.1.4
Setting Processing Options for Supplier Master (P04012)
7.1.4.1
Entry
7.1.4.2
Defaults
7.1.4.3
Versions
7.1.5
Defining Supplier Purchasing Instructions
7.1.5.1
Purchasing 1
7.1.5.2
Purchasing 2
7.1.6
Setting Processing Options for Supplier/Item Relationships (P43090)
7.1.6.1
Process
7.1.6.2
Versions
7.1.7
Creating Supplier and Item Relationships
7.1.8
Setting Up Guidelines for Delivery Performance
7.1.9
Setting Processing Options for Supplier Analysis Summary (P43230)
7.1.9.1
Display
7.1.10
Setting Up Guidelines for Acceptable Items
7.1.11
Defining a Summary of Supplier Performance Information
7.1.12
Defining a Supplier Hyperlink (Release 9.1 Update)
7.2
Defining Supplier Prices and Discount Rules
7.2.1
Understanding Supplier Prices and Discount Rules
7.2.1.1
Defining Supplier Prices and Catalogs
7.2.1.2
Price Rules and Discounts
7.2.1.3
Attaching Price Discount Rules to Items and Suppliers
7.2.2
Prerequisites
7.2.3
Forms Used to Define Supplier Prices and Discount Rules
7.2.4
Setting Processing Options for Supplier Catalog Maintenance (P41061)
7.2.4.1
Defaults
7.2.5
Entering Supplier Prices
7.2.6
Creating Price Discount Rules for Purchasing
7.2.7
Attaching Price Discount Rules to Items and Suppliers
8
Setting Up Rebates
8.1
Understanding Setup for Rebates
8.2
Entering Basic Rebate Agreement Information
8.2.1
Understanding Basic Rebate Agreement Information
8.2.2
Prerequisite
8.2.3
Form Used to Enter Basic Rebate Agreement Information
8.2.4
Entering Basic Rebate Agreement Information
8.3
Defining Conditions for Obtaining a Rebate
8.3.1
Understanding Rebate Conditions
8.3.2
Prerequisite
8.3.3
Form Used to Define Conditions for Obtaining a Rebate
8.4
Defining Purchase Limits for Rebate Amounts
8.4.1
Understanding Purchase Limits
8.4.2
Form Used to Define Purchase Limits for Rebate Amounts
8.4.3
Setting Processing Options for Purchase Agreements Maintenance (P4340)
8.4.3.1
Display
8.4.4
Defining Purchase Limits for Rebate Amounts
9
Setting Up Purchase Order Commitments
9.1
Setting Up Commitment Tracking
9.1.1
Understanding Commitment Tracking
9.1.2
Forms Used to Set Up Commitment Tracking
9.1.3
Setting Up Commitments
9.1.4
Setting Up Commitment Relief
10
Entering Purchase Orders
10.1
Understanding Purchase Order Entry
10.1.1
Supplier Classification Codes
10.1.2
Additional Properties and Category Codes
10.1.3
Purchase Order Clauses
10.1.4
Retention
10.2
Setting Processing Options for Purchase Orders (P4310)
10.2.1
Defaults
10.2.2
Display
10.2.3
Interfaces
10.2.4
Processing
10.2.5
Duplication
10.2.6
Cross Ref
10.2.7
Order Inquiry
10.2.8
Versions
10.2.9
Currency
10.2.10
Approvals
10.2.11
Budgeting
10.2.12
Interop
10.2.13
Order Revision
10.2.14
Self-Service
10.2.15
Product Variants
10.2.16
Workflow
10.2.17
Transfer Order
10.2.18
Style
10.3
Entering Order Header Information
10.3.1
Understanding Order Header Information Entry
10.3.1.1
Header Information for International Orders
10.3.1.2
Supplier Information
10.3.1.3
Information for a Specific Branch/Plant
10.3.1.4
Delivery and Shipping Instructions
10.3.1.5
Taxes on Orders
10.3.1.6
Alternate Tax Rate/Area Assignment Functionality for Purchase Order Headers (Release 9.1 Update)
10.3.1.7
Approval Processing
10.3.1.8
Advanced Pricing Information
10.3.1.9
Additional Order Header Information
10.3.2
Prerequisite
10.3.3
Forms Used to Enter Order Header Information
10.3.4
Using Real-Time Summarization in the Purchase Orders Program (P4310)
10.3.5
Entering Order Header Information
10.3.5.1
Order Header
10.3.5.2
Additional Properties
10.3.5.3
Category Codes
10.3.6
Entering Additional Order Header Information
10.3.6.1
Additional Information
10.3.6.2
Supplier Classification Codes
10.4.2
Entering Detail Lines by Account Number
10.4.2.1
Line Defaults
10.4.3
Entering Multiple Account Distributions
10.4.4
Entering Tax Information for a Detail Line
10.4.5
Entering Discount Terms for a Detail Line
10.4.6
Entering Reporting Codes for a Detail Line
10.4.7
Entering Change Orders
10.4.8
Entering Substitute or Replacement Items
10.4.9
Entering Kit Orders
10.4.10
Copying Change Orders
11
Working with Purchase Orders
11.1
Working with Special Order-Entry Features
11.1.1
Understanding Special Order-Entry Features
11.1.1.1
Order Duplication
11.1.1.2
Orders for Multiple Suppliers
11.1.1.3
Choice of Suppliers
11.1.1.4
Supplier Catalogs
11.1.1.5
Order Templates
11.1.1.6
Creation of Orders from Existing Detail Lines
11.1.1.7
Supplier Classification Codes
11.1.1.8
Additional Properties and Category Codes
11.1.1.9
Service Units for A/P Matching
11.1.1.10
Alternate Tax Rate/Area Assignment Functionality in the Purchase Order Workbench Program (Release 9.1 Update)
11.1.2
Forms Used to Work with Special Order-Entry Features
11.1.3
Duplicating an Order
11.1.4
Setting Processing Options for Purchase Order Workbench (P43101)
11.1.4.1
Defaults
11.1.4.2
Display
11.1.4.3
Interfaces
11.1.4.4
Processing
11.1.4.5
Duplication
11.1.4.6
Cross Ref
11.1.4.7
Order Inquiry
11.1.4.8
Versions
11.1.4.9
Currency
11.1.4.10
Approvals
11.1.4.11
Budgeting
11.1.4.12
Interop
11.1.4.13
Order Revision
11.1.4.14
Self-Service
11.1.4.15
Matrix
11.1.4.16
Workflow
11.1.4.17
Transfer Order
11.1.5
Entering Orders for Multiple Suppliers
11.1.6
Selecting a Supplier for an Item
11.1.7
Entering Items Using Supplier Catalogs
11.1.8
Entering Items Using Order Templates
11.1.9
Creating Orders from Existing Detail Lines
11.2
Working with Budgets
11.2.1
Understanding Budget Checking
11.2.1.1
Search Scenarios for Level of Detail
11.2.1.2
Budget Amount Accumulation (Release 9.1 Update)
11.2.1.3
Example: Calculating the Budget Checking Account (Release 9.1 Update)
11.2.1.4
Actual and Committed Amount Accumulation (Release 9.1 Update)
11.2.1.5
Budget Totaling
11.2.1.6
Budget Review
11.2.2
Prerequisite
11.2.3
Form Used to Work with Budgets
11.2.4
Reviewing a Budget
11.3
Working with Orders on Hold
11.3.1
Understanding Orders on Hold
11.3.2
Prerequisite
11.3.3
Form Used to Work with Orders on Hold
11.3.4
Entering Order Holds
11.3.5
Setting Processing Options for Held Order Release (P43070)
11.3.5.1
Defaults
11.3.5.2
Display
11.3.5.3
Versions
11.3.5.4
Process
11.3.5.5
Warehouse
11.3.5.6
Prepayment
11.3.6
Releasing Order Holds
11.4
Working with Log Information
11.4.1
Understanding Log Information
11.4.2
Prerequisites
11.4.3
Forms Used to Work with Log Information
11.4.4
Setting Processing Options for Logs Entry (P4305)
11.4.4.1
Default
11.4.4.2
Versions
11.4.5
Entering Log Information
11.4.6
Running the Log Report/Update
11.4.7
Setting Processing Options for Log Report/Update (R43300)
11.4.7.1
Print Options
11.4.8
Copying Information from a Model Log
11.5
Printing Orders by Batch
11.5.1
Understanding Batch Printing
11.5.1.1
Supplier Classification Codes
11.5.1.2
Additional Properties and Category Codes
11.5.1.3
Purchase Order Clauses
11.5.1.4
Record Reservation (Release 9.1 Update)
11.5.2
Printing by Batch
11.5.3
Setting Processing Options for Purchase Order Print (R43500)
11.5.3.1
Status Codes
11.5.3.2
Tax Information
11.5.3.3
Report Display
11.5.3.4
Item Number Display
11.5.3.5
Order Revision
11.5.3.6
Currency
11.5.3.7
EDI
11.5.3.8
Versions
11.5.3.9
Project and Gov Contracting
11.5.4
Setting Processing Options for Purchase Order Print Output (R43501)
11.5.4.1
Report Display
11.6
Printing Orders Individually
11.6.1
Understanding Individual Order Printing
11.6.2
Forms Used to Print Orders Individually
11.6.3
Printing on Demand Interactively
11.7
Working with Order Information
11.7.1
Understanding Order-Related Tasks
11.7.1.1
Open-Order Review
11.7.1.2
As-If Currency Review
11.7.1.3
Change Order Review
11.7.1.4
Summary and Detail Information Review
11.7.1.5
Financial Status Review
11.7.2
Forms Used to Work with Order Information
11.7.3
Reviewing Financial Status Information
11.7.4
Printing Order Detail Information
11.7.5
Setting Processing Options for Order Detail Print (R4401P)
11.7.5.1
Display
12
Using Receipt Processing
12.1
Understanding the Receiving Process
12.1.1
Informal Receiving Process
12.1.2
Formal Receiving Process
12.2
Printing Purchase Receivers
12.2.1
Understanding Purchase Receivers
12.2.2
Setting Processing Options for Purchase Receiver Print (R43510)
12.2.2.1
Edits
12.2.2.2
Print (Release 9.1 Update)
12.2.2.3
Currency
12.2.3
Printing Receivers in Batch Mode
12.2.4
Printing Receivers for Individual Orders
12.3
Entering Receipts
12.3.1
Understanding Receipt Information
12.3.1.1
Entering Receipt Information
12.3.1.2
Reviewing Foreign and Domestic Currency
12.3.1.3
Adjusting Purchase Order Detail Lines
12.3.1.4
Receiving Matrix Items
12.3.1.5
Pricing and Repricing at Receipts
12.3.1.6
Service Units for A/P Matching
12.3.1.7
Record Reservation (Release 9.1 Update)
12.3.2
Prerequisite
12.3.3
Forms Used to Enter Receipts
12.3.4
Setting Processing Options for PO Receipts (P4312)
12.3.4.1
Defaults
12.3.4.2
Status Default
12.3.4.3
Display
12.3.4.4
Process
12.3.4.5
Tolerance
12.3.4.6
Warehousing
12.3.4.7
Currency
12.3.4.8
Versions
12.3.4.9
Flex Acct
12.3.4.10
Bulk
12.3.4.11
Interop
12.3.4.12
Workflow
12.3.4.13
Cross Docking
12.3.4.14
Cascade Receipt
12.3.4.15
WIM
12.3.4.16
Matrix
12.3.4.17
Configurator
12.3.5
Entering Receipt Information
12.4
Entering Cascading Receipts
12.4.1
Understanding Cascading Receipts
12.4.1.1
Entering Cascading Receipt Information
12.4.1.2
Assigning Items to Multiple Locations and Lots
12.4.1.3
Assigning Serial Numbers
12.4.1.4
Reversing a Receipt
12.4.1.5
Service Units for A/P Matching
12.4.1.6
Record Reservation (Release 9.1 Update)
12.4.1.7
Transaction Processing (Release 9.1 Update)
12.4.2
Prerequisites
12.4.3
Forms Used to Enter Cascading Receipts
12.4.4
Entering Cascading Receipt Information
12.4.5
Assigning Items to Multiple Locations and Lots
12.4.6
Assigning Serial Numbers
12.4.7
Setting Processing Options for Purchase Receipts Inquiry (P43214)
12.4.7.1
Defaults
12.4.7.2
Display
12.4.7.3
Versions
12.4.7.4
Process
12.4.7.5
Landed Cost
12.4.7.6
Self-Service
12.4.8
Reversing a Receipt
12.5
Reviewing Journal Entries for Receipt Transactions
12.5.1
Understanding Journal Entry Review for Receipt Transactions
12.5.2
Reviewing Journal Entries for Receipt Transactions
12.5.3
Posting Receipts
12.6
Printing Receipt Information
12.6.1
Understanding Receipt Information Printouts
12.6.2
Printing Open Orders
12.6.3
Printing the Status of Open Orders
12.6.4
Setting Processing Options for Open Purchase Order Status (R43525)
12.6.4.1
Print
12.6.5
Printing Receipt Information by Supplier
13
Creating Vouchers
13.1
Understanding Voucher Creation
13.1.1
Prerequisite
13.1.2
Voucher Creation
13.2
Reviewing Open Receipts
13.2.1
Understanding Open-Receipts Review
13.2.2
Form Used to Review Open Receipts
13.2.3
Reviewing Open Receipts
13.3
Entering Landed Costs
13.3.1
Understanding Landed Cost Entry During the Receipt Process
13.3.1.1
Record Reservation (Release 9.1 Update)
13.3.2
Understanding Landed Cost Entry as a Stand-Alone Process
13.3.3
Prerequisites
13.3.4
Form Used to Enter Landed Costs
13.3.5
Setting Processing Options for Landed Cost Selection (P43291)
13.3.5.1
Flex Account
13.3.5.2
Process
13.3.6
Entering Landed Costs
13.4
Creating Vouchers
13.4.1
Understanding Voucher Creation
13.4.1.1
Alternate Tax Rate/Area Assignment Functionality in the Voucher Match Program (Release 9.1 Update)
13.4.1.2
Supplier Classification Codes
13.4.1.3
Retention
13.4.1.4
Expense at Voucher Match
13.4.1.5
Service Units for A/P Matching
13.4.1.6
Freight Vouchering
13.4.2
Understanding Management of Invoices Received in an Alternate Currency
13.4.3
Prerequisites
13.4.4
Forms Used to Create Vouchers
13.4.5
Setting Processing Options for A/P Standard Voucher Entry (P0411)
13.4.5.1
Display
13.4.5.2
Currency
13.4.5.3
Manual Payments
13.4.5.4
Purchasing
13.4.5.5
Voucher Match
13.4.5.6
Multi Company
13.4.5.7
Multi Vouchers
13.4.5.8
Logging
13.4.5.9
Prepayments
13.4.5.10
Versions
13.4.5.11
Process
13.4.5.12
Edits
13.4.5.13
Pay When Paid
13.4.6
Setting Processing Options for Voucher Match (P4314)
13.4.6.1
Defaults
13.4.6.2
Display
13.4.6.3
Process
13.4.6.4
Summarization
13.4.6.5
New Order Line
13.4.6.6
Retainage
13.4.6.7
Logs
13.4.6.8
Currency
13.4.6.9
Flex Accounts
13.4.6.10
Versions
13.4.6.11
Workflow
13.4.6.12
Progress Payment
13.4.6.13
Redistribution
13.4.6.14
Freight Distribution
13.4.7
Setting Processing Options for Freight Distribution (P43147)
13.4.7.1
Display
13.4.7.2
Process
13.4.8
Selecting Receipt Records to Match to a Voucher
13.4.9
Selecting Order Detail Lines to Match to a Voucher
13.4.10
Selecting Order Detail Lines for Freight Charges
13.4.11
Selecting Order Detail Lines for Freight Vouchering
13.4.12
Recording Cost Changes to an Invoice
13.5
Working with Retainage
13.5.1
Understanding Retainage
13.5.1.1
Retention
13.5.2
Prerequisites
13.5.3
Forms Used to Work with Retainage
13.5.4
Entering a Voucher with Retainage
13.5.5
Entering a Voucher to Release Retainage
13.6
Creating Multiple Vouchers from Receipt Records
13.6.1
Understanding Creation of Multiple Vouchers from Receipt Records
13.6.1.1
Journal Entries for Voucher Transactions
13.6.1.2
Variance Accounts
13.6.2
Creating Multiple Vouchers from Receipt Records
13.6.3
Setting Processing Options for Evaluated Receipt Settlement (R43800)
13.6.3.1
Versions
13.6.3.2
Processing
13.6.4
Reviewing and Posting Journal Entries for Voucher Transactions
13.6.5
Verifying the Voucher Amounts Balance
13.6.6
Setting Processing Options for Voucher Journal Report (R04305)
13.6.6.1
Print Options
13.7
Logging Invoices Before Receiving Goods
13.7.1
Understanding Invoice Logging
13.7.2
Forms Used to Log Invoices Before Receiving Goods
13.7.3
Logging Invoices to Create Preliminary Vouchers
13.7.4
Creating a Permanent Voucher from a Preliminary Voucher
13.7.5
Printing Logged Invoice Information
13.7.6
Setting Processing Options for Logged Voucher Detail (R43428)
13.7.6.1
Display
13.8
Printing Voucher Information
13.8.1
Printing Voucher Information by Detail Line
13.8.2
Setting Processing Options for Received/Vouchered Status Report (R43412)
13.8.2.1
Display
13.8.3
Printing Open Voucher Information by Receipt
13.8.4
Printing Voucher Amounts for Suppliers
13.8.5
Setting Processing Options for Supplier Analysis Report (R04602)
13.8.5.1
Currency
14
Understanding the Voucher Match Automation Process (Release 9.1 Update)
14.1
Common Terms
14.2
Understanding the Voucher Match Automation Process
14.2.1
Voucher Match Automation EnterpriseOne Page (Release 9.1 Update)
14.2.2
Business Process Flows
14.2.3
Voucher Match Automation Process Flow
14.2.4
Populate the Voucher Transaction - Batch Upload Table (F0411Z1)
14.2.5
Populate the Voucher Transaction Batch Upload - Voucher Match Automation Table (F0411Z1T)
14.2.6
Automation Rules
14.2.6.1
Exact Match of Invoice Line to Purchase Order Line to Receipt Line (Automation Rule 01)
14.2.6.2
Match of Invoice Line to Receipt Line, Standard Tolerance Applied (Automation Rule 02)
14.2.6.3
Match of Invoice Line to Purchase Order Line to Multiple Receipt Lines, Standard Tolerance Applied (Automation Rule 03)
14.2.6.4
Exact Match of Invoice Line to Receipt Line (Automation Rule 04)
14.2.6.5
Match of Invoice Line to Purchase Order Line to Multiple Receipt Lines, Rounding Tolerance Applied (Automation Rule 05)
14.2.6.6
Exact Match of Invoice to Multiple Receipt Lines across Multiple Purchase Orders (Automation Rule 06)
14.2.7
Suggestion Processing (Release 9.1 Update)
14.2.8
Partial Receipts for VMA Process (Release 9.1 Update)
14.2.9
Single Voucher Per Invoice for VMA Process (Release 9.1 Update)
14.2.10
Create and Match Standard Vouchers
14.2.11
Create and Match Logged Vouchers
14.2.12
Setup for Voucher Match Automation (Release 9.1 Update)
14.2.13
Troubleshooting the Voucher Match Automation Process
14.3
Understanding Validations and Requirements for Matching
14.3.1
Validation of Records in the Voucher Transactions - Batch Upload Table (F0411Z1)
14.3.2
Record Selection from the F0411Z1 Table
14.3.3
Validation of Records in the Purchase Order Receiver File (F43121)
14.3.4
Validation of Records in the Purchase Order Detail Table (P4311) (Release 9.1 Update)
14.4
Understanding Batch Voucher Processing for the Voucher Match Automation Process
14.4.1
Adding and Modifying Records for the Voucher Match Automation Process (Release 9.1 Update)
15
Using the Voucher Match Automation Process (Release 9.1 Update)
15.1
Understanding Proof, Final and Suggest Modes
15.1.1
Effect of Processing Options on Process Output
15.2
Setting Processing Options for the Voucher Match Automation Process
15.2.1
Understanding Processing Options for the Voucher Match Automation Process
15.2.1.1
Setting Processing Options for Voucher Match (P4314)
15.2.1.1.1
Calculate Last Chance Variance for Foreign Currency Transactions
15.2.1.2
Setting Processing Options for Batch Voucher Processor Report (R04110ZA)
15.2.2
Setting Processing Options for Voucher Match Automation Driver (R4304010)
15.2.2.1
Versions
15.2.2.2
Logged Voucher
15.2.2.3
Process (Release 9.1 Update)
15.2.3
Setting Processing Options for Voucher Match Automation UBE for Automation Rule 01 (R4304016) and Voucher Match Automation UBE for Automation Rule 06 (R4304021)
15.2.3.1
Defaults
15.2.3.2
Process
15.2.3.3
Line Types
15.2.3.4
Versions
15.2.3.5
Print
15.2.4
Setting Processing Options for Voucher Match Automation UBE for Automation Rule 02, 03, 04, 05 (R4304020)
15.2.4.1
Defaults
15.2.4.2
Process (Release 9.1 Update)
15.2.4.3
Line Types
15.2.4.4
Versions
15.2.4.5
Print
15.3
Running the Voucher Match Automation Process
15.4
Using the Voucher Match Process Workbench
15.4.1
Understanding the Voucher Match Process Workbench
15.4.1.1
Create Single Voucher for an Invoice (Release 9.1 Update)
15.4.1.2
Create Suggestions and Matches
15.4.1.3
Invoice Match Status
15.4.1.4
Search Function
15.4.1.5
Selected Invoices Subform
15.4.1.6
Invoice Details Subform (Release 9.1 Update)
15.4.1.7
Suggestion/Receipt Details Subform
15.4.1.8
Select Receipts Subform
15.4.1.9
Vouchers Details Subform
15.4.1.10
GL Distribution Subform
15.4.2
Forms Used to Manage Suggested Matches
15.4.3
Setting Processing Options for Voucher Match Process Workbench (P4314WB)
15.4.3.1
Defaults
15.4.3.2
Line Types
15.4.3.3
Versions
15.4.4
Reviewing, Approving, and Processing a Suggestion
15.4.5
Clearing Suggestions and Creating New Suggestions
15.4.6
Matching an Unprocessed Record to Receipts
15.4.7
Replacing a Suggested Receipt Line with a Different Receipt Line
15.4.8
Returning an Invoice Line to Unprocessed Status
15.4.8.1
Method 1: No Review
15.4.8.2
Method 2: Review before Returning to Unprocessed
15.5
Purging Matched VMA Records From the F0411Z1and F0411Z1T Tables
15.5.1
Understanding Methods to Purge Matched VMA Records from the F0411Z1 and F0411Z1T Tables
15.5.2
Purging Matched Records from the F0411Z1 and F0411Z1T Tables
16
Processing Special Orders
16.1
Understanding Special Order Processing
16.1.1
Supplier Classification Codes
16.1.2
Additional Properties and Category Codes
16.2
Working with Requisitions
16.2.1
Understanding Requisitions
16.2.2
Understanding Requisition Detail Lines
16.2.3
Prerequisites
16.2.4
Forms Used to Work with Requisitions
16.2.5
Setting Processing Options for Generate POs from Requisitions/Blanket Order Release (P43060)
16.2.5.1
Defaults
16.2.5.2
Display
16.2.5.3
Process
16.2.5.4
Versions
16.3
Working with Blanket Orders
16.3.1
Understanding Blanket Orders
16.3.1.1
Alternate Tax Rate/Area Assignment Functionality for Blanket Order Releases (Release 9.1 Update)
16.3.2
Forms Used to Work with Blanket Orders
16.4
Working with Quote Orders
16.4.1
Understanding Quote Orders
16.4.1.1
Item Entry
16.4.1.2
Supplier Entry
16.4.1.3
Quote Order Creation from Requisitions
16.4.1.4
Print Requests for Quote Orders
16.4.1.5
Supplier Price Quotes Entry
16.4.2
Forms Used to Work with Quote Orders
16.4.3
Printing Requests for Quote Orders
16.4.4
Setting Processing Options for Request For Quote Report (R43530)
16.4.4.1
Report Display
16.4.4.2
Item Number
16.4.5
Setting Processing Options for Quote Response Entry (P4334)
16.4.5.1
Default
16.4.5.2
Self-Service
16.5
Creating Orders from Price Quotes
16.5.1
Understanding Creation of Orders from Price Quotes
16.5.2
Forms Used to Create Orders from Price Quotes
16.5.3
Setting Processing Options for Quote Order Release (P43360)
16.5.3.1
Defaults
16.5.3.2
Display
16.5.3.3
Process
16.5.3.4
Versions
16.5.4
Creating an Order from a Price Quote
16.6
Working with Order Revisions
16.6.1
Understanding Order Revisions
16.6.2
Forms Used to Work with Order Revisions
16.6.3
Creating Order Revisions
16.6.4
Setting Processing Options for PO/Change Order Summary (P4319)
16.6.4.1
Defaults
16.6.4.2
Versions
16.6.5
Reviewing Order Revision Information
16.6.6
Printing Order Revision Information
16.6.7
Setting Processing Options for Order Revisions History Report (R43535)
16.6.7.1
Display
16.7
Generating Purchase Orders
16.7.1
Understanding Purchase Order Generation
16.7.1.1
Calculations for Order Quantities
16.7.2
Prerequisites
16.7.3
Forms Used to Generate Purchase Orders
16.7.4
Setting Processing Options for PO Generator (P43011)
16.7.4.1
Display
16.7.4.2
Process
16.7.4.3
Cross Ref
16.7.4.4
Sales Select
16.7.4.5
Versions
16.7.5
Generating Purchase Orders
16.8
Working with the Stocked Item Reorder Point Batch Purchase Order Generator
16.8.1
Understanding the Stocked Item Reorder Point Batch Purchase Order Generator Program (R437002)
16.8.2
Understanding the Suggested Reorder Stock Items Program (P4371)
16.8.3
Forms Used to Work with the Stocked Item Reorder Point Batch Purchase Order Generator
16.8.4
Running Stocked Item Reorder Point Batch Purchase Order Generator
16.8.5
Setting Processing Options for Stocked Item Reorder Point Batch Purchase Order Generator (R437002)
16.8.5.1
Display
16.8.5.2
Process
16.8.5.3
Blankets
16.8.5.4
Versions
16.8.6
Setting Processing Options for Suggested Reorder Stock Items (P4371)
16.8.6.1
Default
16.8.6.2
Versions
16.8.7
Working with Suggestions for Reordering Items
17
Processing Approvals
17.1
Understanding Approval Processing
17.1.1
Mobile Applications for Approving Purchase Orders (Release 9.1 Update)
17.2
Working with Approval Routes
17.2.1
Understanding Approval Routes
17.2.1.1
Approval Route Creation
17.2.1.2
Approval Route Assignment
17.2.1.3
Transfer of Authority
17.2.2
Prerequisites
17.2.3
Forms Used to Work with Approval Routes
17.2.4
Setting Processing Options for Approval Level Revisions (P43008)
17.2.4.1
Defaults
17.2.5
Creating an Approval Route
17.2.6
Transferring Approval Authority
17.3
Working with Orders Awaiting Approval
17.3.1
Understanding Approval Messages and Orders Awaiting Approval
17.3.1.1
Approval Messages for Orders
17.3.1.2
Orders Awaiting Approval
17.3.2
Forms Used to Work with Orders Awaiting Approval
17.3.3
Reviewing Approval Messages for Orders
17.3.4
Setting Processing Options for Purchase Order Approvals (P43081)
17.3.4.1
Process
17.3.4.2
Defaults
17.3.4.3
Versions
17.3.5
Reviewing Orders Awaiting Approval
17.4
Approving or Rejecting Orders
17.4.1
Understanding Order Approval and Rejection
17.4.2
Prerequisite
17.4.3
Forms Used to Approve or Reject Orders
17.5
Setting Up Field Constants for Approval Processing
17.5.1
Understanding Field Constants for Approval Processing
17.5.2
Prerequisite
17.5.3
Form Used to Set Up Field Constants for Approval Processing
17.5.4
Setting Up Field Constants for Approval Processing
18
Routing Receipts
18.1
Understanding Receipt Routing
18.2
Creating Receipt Routes
18.2.1
Understanding Definition of Operations
18.2.2
Understanding Journal Entry Creation for Items in Receipt Routes
18.2.3
Prerequisites
18.2.4
Forms Used to Create Receipt Routes
18.2.5
Creating a Receipt Route
18.3
Defining Payment Eligibility for Item Removal
18.3.1
Understanding Item Removal
18.3.2
Forms Used to Define Payment Eligibility for Item Removal
18.4
Activating Receipt Routing
18.4.1
Understanding Receipt Routing Activation
18.4.2
Prerequisite
18.4.3
Forms Used to Activate Receipt Routing
18.4.4
Assigning Receipt Routes to Items
18.5
Defining Sample Requirements and Item Specifications
18.5.1
Understanding Sample Requirements and Item Specifications
18.5.2
Prerequisite
18.5.3
Forms Used to Define Sample Requirements and Item Specifications
18.5.4
Defining Sample Requirements and Item Specifications
18.6
Working with Items in a Receipt Route
18.6.1
Understanding Item-Related Tasks
18.6.1.1
Transferring Items to Operations
18.6.2
Forms Used to Work with Items in a Receipt Route
18.6.3
Setting Processing Options for Receipt Routing Movement and Disposition (P43250)
18.6.3.1
Defaults
18.6.3.2
Display
18.6.3.3
Process
18.6.3.4
Versions
18.6.3.5
Workflow
18.6.3.6
Interop
18.6.3.7
Transportation
18.6.3.8
Rentals (Release 9.1 Update)
18.6.4
Reviewing the Current Operation for Items
18.6.5
Transferring Items to Operations
18.7
Removing Items from a Receipt Route
18.7.1
Understanding Removal and Reversal of Items
18.7.1.1
Removal of Items
18.7.1.2
Item Reversals
18.7.1.3
Service Units for A/P Matching
18.7.2
Forms Used to Remove Items from a Receipt Route
18.7.3
Removing an Item from a Receipt Route
18.8
Reviewing the History of Items in a Receipt Route
18.8.1
Understanding Item History
18.8.1.1
Record Reservation (Release 9.1 Update)
18.8.2
Form Used to Review the History of Items in a Receipt Route
18.8.3
Setting Processing Options for Routing Ledger Inquiry (P43252)
18.8.3.1
Display
18.8.3.2
Process
18.8.4
Reviewing the History of Items in a Receipt Route
19
Managing Suppliers
19.1
Understanding Conversion of Supplier Limit Amounts
19.1.1
Example: Rounding Converted Limit Amounts
19.2
Generating Supplier Prices in an Alternate Currency
19.2.1
Understanding the Generation of Supplier Prices in an Alternate Currency
19.2.1.1
Example: Generating New Supplier Prices
19.2.1.2
Before Generating New Supplier Prices
19.2.1.3
After Generating New Supplier Prices
19.2.1.4
Data Selection for Supplier/Catalog Purchase Price Generation by Currency
19.2.2
Generating Supplier Prices in an Alternate Currency
19.2.3
Setting Processing Options for Supplier/Catalog Purchase Price Generation by Currency (R4106101)
19.2.3.1
Process
19.2.3.2
Currency
19.3
Managing Supplier Performance Information
19.3.1
Understanding Supplier Performance Information
19.3.1.1
Reviewing Supplier Delivery Performance
19.3.1.2
Reviewing Supplier Quality Performance
19.3.1.3
Reviewing Supplier Cost Performance
19.3.1.4
Reviewing a Summary of Supplier Performance Information
19.3.2
Prerequisites
19.3.3
Forms Used to Manage Supplier Performance Information
19.3.4
Reviewing Supplier Delivery Performance
19.3.5
Reviewing Supplier Quality Performance
19.3.6
Reviewing Supplier Cost Performance
19.4
Updating Supplier and Item Analysis Records
19.4.1
Understanding Updates to Supplier and Item Analysis Records
19.4.2
Updating Supplier and Item Analysis Records
19.4.3
Setting Processing Options for Supplier/Item Relationships Rebuild (R43900)
19.4.3.1
Route
20
Processing Rebates
20.1
Understanding Rebates
20.2
Reviewing Summary Information for Rebate Agreements
20.2.1
Understanding Rebate Status Information
20.2.2
Forms Used to Review Summary Information for Rebate Agreements
20.3
Reviewing Purchasing Transactions for a Rebate
20.3.1
Forms Used to Review Purchasing Transactions for a Rebate
20.4
Changing the Quantity or Amount Applied to a Rebate
20.4.1
Understanding the Purchase Quantity or Amount
20.4.2
Forms Used to Change the Quantity or Amount Applied to a Rebate
20.4.3
Changing the Quantity or Amount Applied to a Rebate
20.5
Updating Rebate Information
20.5.1
Understanding How to Update Rebate Information
20.5.2
Running the Rebate Report
20.5.3
Setting Processing Options for Rebate Report (R43400)
20.5.3.1
Message
20.5.3.2
Details
21
Updating Orders
21.1
Understanding Order Updates
21.2
Updating Status Codes
21.2.1
Understanding Status Code Updates
21.2.2
Form Used to Update Status Codes
21.2.3
Setting Processing Options for PO Speed Status Update (P43025)
21.2.3.1
Default Values
21.2.3.2
Versions
21.2.4
Updating Status Codes
21.3
Revising Purchase Dates
21.3.1
Understanding Purchase Date Revisions
21.3.2
Form Used to Revise Purchase Dates
21.3.3
Setting Processing Options for Purchasing Date Revisions (P43100)
21.3.3.1
Defaults
21.3.3.2
Self-Service
22
Processing Purchase Order Commitments
22.1
Understanding Commitment Processing
22.1.1
Creation of an Encumbrance or Commitment
22.1.2
Relief of an Encumbrance or Commitment
22.1.3
Files Used for Commitments and Encumbrances
22.1.4
F43199 Table
22.1.5
F0902 Table
22.2
Understanding How to Review Commitment Information for Orders
22.3
Understanding the Commitment Integrity Verification Process
22.4
Working with Commitments and Encumbrances
22.4.1
Prerequisites
22.4.2
Form Used to Work with Commitments and Encumbrances
22.4.3
Setting Processing Options for Commitment Inquiry (P40230A)
22.4.3.1
Default
22.4.3.2
Display
22.4.3.3
Versions
22.4.4
Reviewing Commitment Information for Orders
22.5
Running the Commitment Integrity Report
22.5.1
Understanding the Commitment Integrity Report
22.5.2
Running the Commitment Integrity Report
22.5.3
Setting Processing Options for Commitment Integrity Report (R40910)
22.5.3.1
Default
22.5.3.2
Process
22.6
Purging PA Ledger Detail Records
22.6.1
Understanding PA Ledger Detail Records Purge
22.6.2
Purging PA Ledger Detail Records
22.6.3
Setting Processing Options for Ledger (F43199) Purge (R43199P)
22.6.3.1
Process
22.7
Rebuilding a Commitment Audit Trail
22.7.1
Understanding a Commitment Audit Trail
22.7.2
Prerequisites
22.7.3
Rebuilding a Commitment Audit Trail
22.8
Posting Committed Costs to Jobs
22.8.1
Understanding Posting Committed Costs to Jobs
22.8.2
Posting Committed Costs to Jobs
22.8.3
Setting Processing Options for Repost Committed Costs (R00932)
22.8.3.1
Process
22.9
Performing Encumbrance Rollover
22.9.1
Understanding Encumbrance Rollover
22.9.1.1
Encumbrance Rollover Timing
22.9.2
Performing Encumbrance Rollover
22.9.3
Setting Processing Options for Encumbrance Rollover (R4317)
22.9.3.1
Defaults
22.9.3.2
Process
22.9.3.3
MFG Edits
23
Using Customer and Supplier Self-Service
23.1
Reviewing Receipts on the Web
23.1.1
Prerequisite
23.1.2
Form Used to Review Receipts on the Web
23.2
Reviewing Orders on the Web
23.2.1
Understanding Order Review
23.2.2
Reviewing Orders
23.3
Responding to Requests for Quotes
23.3.1
Understanding Self-Service Response to Requests for Quotes
23.3.2
Prerequisite
23.3.3
Form Used to Respond to Requests for Quotes
23.3.4
Setting Processing Options for Quote Response Entry (P4334)
23.3.4.1
Default
23.3.4.2
Self-Service
24
Purging Data
24.1
Understanding Data Purge Programs
24.1.1
Considerations
24.1.2
Prerequisites
24.2
Purging Data
24.2.1
Forms Used to Purge Data
24.2.2
Purging Data
24.2.3
Running the F43001 Purge Transaction Records Program (R43001P)
24.2.4
Running the Purge Purchase Order Dispatch Program (R4333WFP)
A
Tables Used by JD Edwards EnterpriseOne Procurement Management
A.1
Tables Used by JD Edwards EnterpriseOne Procurement Management
B
Delivered Workflow for JD Edwards EnterpriseOne Procurement Management
B.1
Delivered Workflow for JD Edwards EnterpriseOne Procurement Management
B.1.1
Purchase Order Acknowledgement Approval
B.1.1.1
Description
B.1.1.2
Workflow Objects
B.1.2
Promised Date Change
B.1.2.1
Description
B.1.2.2
Workflow Objects
C
JD Edwards EnterpriseOne Procurement Management Reports
C.1
JD Edwards EnterpriseOne Procurement Management Reports: A to Z
C.2
JD Edwards EnterpriseOne Procurement Management Selected Reports
C.2.1
R43415 – Purchase Order Summary by Supplier
C.2.2
R43420 – Purchase Ledger Report
C.2.3
R43640 – Open Purchase Order by Request Date
C.2.4
Processing Options for Open Purchase Order by Request Date (R43640)
C.2.4.1
Periods
C.2.4.2
Print
Glossary
Index
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