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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
Part I Overview
1
Overview to Contract Billing
2
System Integration
2.1
Service Billing
2.2
General Accounting
2.3
Payroll and Time Accounting
2.4
Equipment/Plant Management
2.5
Work Orders
2.6
Job Cost
2.7
Change Management
2.8
Accounts Receivable
2.9
Address Book
2.10
Accounts Payable
3
System Features
3.1
Workfile Generation
3.2
Journal Processing
3.3
Billing
3.4
System Management
4
Multi-Currency Environments
4.1
Multi-Currency for Contract Billing
5
Contract Billing Tables
5.1
Contract Setup
5.2
System Setup
5.3
Workfile Management
5.4
Transaction Processing
6
Contract Billing Menu Overview
6.1
Overview
Part II Contract Information
7
Contract Setup
7.1
Objectives
8
Overview to Contract Setup
8.1
Overview
9
Master Information
9.1
Billing Information
9.2
Base Contract
9.3
Change Orders
10
Contract Billing Lines
10.1
About Contract Billing Lines
11
Set Up Master Information for a Contract
11.1
Setting Up Master Information for a Contract
11.1.1
Contract Master Records
11.1.2
Supplemental Contract Information
11.1.3
Contract Logs
11.1.4
Not-To-Exceed Rules
11.1.5
Retainage
11.2
Creating the Master Record for a Contract
11.3
Copying a Contract
11.3.1
Processing Options
11.3.2
What You Should Know About
11.3.3
Processing Options
11.4
Entering Supplemental Contract Information
11.5
Working with Contract Logs
11.5.1
What You Should Know About
11.5.2
What You Should Know About
11.6
Working with Not-To-Exceed Rules
11.7
Working with Retainage
11.7.1
Retainage Calculation for Change Orders
11.7.2
Retainage Calculation for Contract Billing Lines
11.7.3
Retention Rule Overrides
11.7.4
What You Should Know About
12
Work with Independent Billing Lines
12.1
Working with Independent Contract Billing Lines
12.1.1
Before You Begin
12.2
Defining Contract Billing Lines for Time and Material
12.2.1
Cross-References for Time and Material (T&M)
12.2.2
What You Should Know About
12.3
Defining Billing Lines for Lump Sum
12.4
Setting Up Lump Sum Billing Lines for Manual Calculation
12.4.1
What You Should Know About
12.5
Setting Up Lump Sum to Calculate the Billing Amount
12.5.1
Percent Complete Method
12.5.2
Percent of Cost Method
12.5.3
What You Should Know About
12.6
Setting Up Lump Sum to Calculate Revenue and Billing Amounts
12.6.1
Percent Complete Method
12.6.2
Percent of Cost Method
12.6.3
Before You Begin
12.6.4
What You Should Know About
12.7
Setting Up Recurring Billing Amounts
12.7.1
Before You Begin
12.8
Defining Unit Price Billing Lines
12.9
Setting Up Unit Price for Manual Calculation
12.9.1
What You Should Know About
12.10
Setting Up Unit Price to Calculate the Billing Amount
12.10.1
What You Should Know About
12.11
Setting Up Unit Price to Calculate Revenue and Billing Amounts
12.11.1
Before You Begin
12.11.2
What You Should Know About
12.12
Defining Milestone Billing Lines
12.12.1
Billing Events for Milestone Billing
12.12.2
What You Should Know About
12.13
Defining Progress Billing Lines
12.13.1
Billing Events for Progress Billing
12.13.2
What You Should Know About
13
Work with Dependent Contract Billing Lines
13.1
Working with Dependent Contract Billing Lines
13.1.1
Before You Begin
13.2
Working with Prepayments for Contracts
13.3
Defining a Direct Draw Billing Line
13.4
Defining a Rated Draw Billing Line
13.5
Defining Fee Billing Lines
13.5.1
Cross-References for Fees
13.5.2
Before You Begin
13.5.3
What You Should Know About
13.5.4
Defining Fees for Billing Amounts
13.5.5
What You Should Know About
13.6
Setting Up Fees for Revenue and Billing Amounts
13.6.1
Before You Begin
13.6.2
What You Should Know About
13.7
Defining Contract Billing Lines for Components
13.7.1
Cross-References for Components
13.7.2
Before You Begin
14
Work with Contract Information (Release A9.3 Update)
14.1
Working with Contract Information
14.2
Searching for Contract Information
14.3
Reviewing the Status of Contract Billing Information (Release A9.3 Update)
14.3.1
Reviewing The Contract Completion Percentage (Release A9.3 Update)
15
Revising Contract Billing Lines
15.1
Revising Contract Billing Lines
15.1.1
What You Should Know About
15.1.2
Processing Options
15.2
Entering Text for a Billing Line
15.2.1
What You Should Know About
15.3
Copying Text for a Contract Billing Line
15.4
Copying Detail from the Change Management System
15.4.1
Before You Begin
Part III Billing
16
Overview to Billing
16.1
Objectives
16.2
About the Billing Process
16.3
About Billing for Contracts
16.3.1
Before You Begin
16.3.2
What You Should Know About
17
Generating the Workfile
17.1
Understanding Workfile Information
17.1.1
Workfile Generation
17.1.2
Processing Payroll
17.1.3
Processing Burden
17.1.4
Processing Components
17.1.5
Defining Parent/Child Relationships in the Workfile
17.1.6
Viewing Workfile Transactions
17.1.7
Assigning Eligibility Codes
17.1.8
Assigning Control/Sequence Numbers
17.1.9
Generating the Workfile
17.1.10
Before You Begin
17.1.11
Processing Options for Workfile Generation (R48120)
17.1.12
Generate the Workfile
17.2
About Accumulating Costs for Contracts
17.2.1
Before You Begin
17.2.2
What You Should Know About
17.2.3
Processing Options
18
Review the Workfile
18.1
Reviewing the Billing Workfile
18.2
Locating Transactions in the Workfile
18.3
Reviewing Workfile Transactions
18.3.1
What You Should Know About
18.4
Reviewing Burden Transactions
18.4.1
What You Should Know About
18.5
Reviewing Component Transactions
18.6
Reviewing Transaction Totals
18.6.1
What You Should Know About
18.6.2
What You Should Know About
18.7
Verifying Contract Information
18.7.1
Processing Options
19
Revise the Billing Workfile
19.1
Revising the Billing Workfile
19.1.1
Workfile Revisions and Sequence Numbers
19.1.2
What You Should Know About
19.2
Adding Text to a Workfile Transaction
19.2.1
What You Should Know About
19.3
Adding Existing G/L Transactions
19.3.1
What You Should Know About
19.4
Changing the Transaction Markup
19.4.1
What You Should Know About
19.5
Entering Ad Hoc Workfile Transactions
19.6
Assigning a Hold Status
19.6.1
What You Should Know About
19.7
Overriding a Bill-When-Paid Requirement for Billing
19.8
Splitting a Workfile Transaction
19.8.1
What You Should Know About
19.9
Moving a Workfile Transaction to History
19.9.1
What You Should Know About
19.10
Printing Workfile Transactions
19.10.1
Billing Workfile Listing
19.10.2
Processing Options
20
Work with Workfile History
20.1
Working with Workfile History
20.2
Reviewing Transaction Revisions
20.3
Moving a Transaction Out of History
20.3.1
What You Should Know About
20.3.2
Processing Options
21
Understanding Invoice Processing
21.1
Understanding Invoice Processing
21.1.1
Generating Invoices
21.1.2
Printing Draft Invoices
21.1.3
Maintaining Invoice Information
21.1.4
Generating Preliminary Journal Entries
21.1.5
Creating Final Journal Entries
21.1.6
Posting Invoices to G/L
21.1.7
Printing Final Invoices
21.2
Journal Reclassification
21.3
Associated G/L Batch Processing
22
Generate Invoices
22.1
Generating Invoices for Billing
22.1.1
What You Should Know About
22.1.2
Processing Options
23
Generate Invoices Automatically
23.1
Generating Invoices Automatically
23.1.1
Contract Billing Invoice Generation
23.1.2
What You Should Know About
23.1.3
Processing Options
24
Work with Invoices
24.1
Working with Invoices
24.2
Reviewing Invoices
24.2.1
What You Should Know About
24.3
Decreasing Invoice Amounts
24.3.1
What You Should Know About
24.3.2
What You Should Know About
24.4
Calculating Retainage Manually for Billing
24.4.1
What You Should Know About
24.5
Calculating Fee Lines Manually
24.5.1
What You Should Know About
25
Create Invoices Manually
25.1
Creating Invoices Manually
25.2
Creating a Batch Header Manually
25.3
Creating an Invoice Manually
25.3.1
What You Should Know About
25.4
Adding T&M Transactions to an Invoice
25.4.1
What You Should Know About
25.5
Revising an Invoice Amount for Non-T&M Billing Lines
25.5.1
What You Should Know About
25.6
Releasing Retainage
25.6.1
What You Should Know About
25.6.2
Multiple Retainage Release Levels on a Single Invoice
26
Print Invoices
26.1
Printing Invoices
26.1.1
Before You Begin
26.1.2
What You Should Know About
26.1.3
Processing Options
27
Work with A/R and G/L Entries
27.1
Working with A/R and G/L Entries
27.1.1
Before You Begin
27.2
Creating Preliminary A/R and G/L Entries
27.2.1
Processing Options
27.3
Reviewing Preliminary A/R and G/L Entries
27.3.1
Invoice Journal Generation
27.3.2
Journal Register Listing
27.3.3
What You Should Know About
27.4
Creating Final A/R and G/L Entries for Billing
27.4.1
Processing Options
27.5
Reviewing and Posting Journal Entries
27.6
Posting Associated G/L Batches
28
Work with Final Invoices
28.1
Working with Final Invoices
28.2
Reviewing the Contract Billing History
28.2.1
What You Should Know About
28.3
Printing Invoices from History
28.3.1
Processing Options
28.4
Voiding a Final Invoice
28.4.1
What You Should Know About
Part IV Revenue Recognition
29
Overview to Revenue Recognition
29.1
About Revenue Recognition
29.2
About the Revenue Recognition and Billing Processes
29.3
Understanding Revenue Recognition
29.4
Revenue Reconciliation
29.4.1
Reconciliation for Timing Differences
29.4.2
Reconciliation for Independent Revenue and Invoice Mark Up
29.5
Journal Reclassification
29.6
General Ledger Document Types
29.7
Revenue and Billing for Time and Material (T&M) and Non-T&M
29.7.1
Before You Begin
29.7.2
What You Should Know About
30
Accumulate Costs for Revenue
30.1
Accumulating Costs for Revenue Recognition
30.1.1
About Accumulating Costs for Revenue Recognition for T&M Billing Lines
30.1.2
About Accumulating Costs for Revenue Recognition for non-T&M Billing Lines
30.1.3
What You Should Know About
30.1.4
Revising a Non-T&M Revenue Workfile Transaction
30.1.5
Before You Begin
30.1.6
What You Should Know About
30.1.7
Processing Options
31
Work with G/L Entries for Revenue
31.1
Working with G/L Entries for Revenue
31.2
Creating Preliminary G/L Entries for Revenue
31.2.1
Revenue Journal Generation - Job
31.2.2
Journal Register Listing
31.2.3
What You Should Know About
31.2.4
Processing Options
31.3
Reviewing Preliminary G/L Entries
31.4
Revising Preliminary G/L Entries
31.4.1
Correcting General Accounting Setup Errors
31.4.2
Correcting Billing System Setup Errors
31.4.3
What You Should Know About
31.5
Creating Final G/L Entries for Revenue
31.6
Reviewing and Posting G/L Entries for Revenue
Part V Setup
32
Overview to System Setup
32.1
About System Setup
32.1.1
Setup Features
33
Define Markup Rules
33.1
Defining Markup Rules
33.1.1
Major Key
33.1.2
Minor Keys
33.1.3
Markup Calculations
33.1.4
Compound Markup
33.1.5
What You Should Know About
33.1.6
Processing Options
34
Set Up System Constants
34.1
Setting Up System Constants
34.1.1
Considerations for Independent Revenue and Invoice Amounts
34.1.2
Before You Begin
34.1.3
What You Should Know About
35
Define Component Rules
35.1
Defining Component Rules
35.1.1
Compound Components
35.1.2
Before You Begin
35.1.3
What You Should Know About
35.1.4
What You Should Know About
36
Account Derivation Rules
36.1
Defining Account Derivation Rules
36.2
About Defining Account Derivation Rules
36.2.1
Table Types
36.2.2
Key Types and Table Keys
36.2.3
Types of Account Derivation Rules
36.2.4
Before You Begin
36.2.5
What You Should Know About
36.3
Adding Component Codes to Derivation Rules
36.3.1
What You Should Know About
36.3.2
Processing Options
37
Set Up Condition Codes
37.1
Setting Up Condition Codes
37.1.1
About Conditions
37.1.2
Before You Begin
37.1.3
What You Should Know About
38
Work with Conditional Reallocation Rules
38.1
Working with Conditional Reallocation Rules
38.2
Defining Retrieval References
38.2.1
Retrieval Codes
38.2.2
Parameters
38.2.3
What You Should Know About
39
Set Up Automatic Accounting Instructions
39.1
Setting Up Automatic Accounting Instructions
40
Set Up User Defined Codes
40.1
Setting Up User Defined Codes
41
Set Up Retainage Rules
41.1
Setting Up Retainage Rules
41.1.1
Retainage Calculation for Change Orders
41.1.2
Retainage Calculation for Contract Billing Lines
41.1.3
Defining a Retainage Rule
41.1.4
What You Should Know About
42
Set Up Fee Rate Codes
42.1
Setting Up Fee Rate Codes
42.1.1
Defining a Fee Rate Code
43
Multi-Currency Setup
43.1
Currency Modes
43.2
Fixed and Unfixed Amounts
43.3
Currency Modes for Invoicing
43.4
Multi-Currency Transactions
43.5
Setup of Constants for Multi-currency
43.6
Setup of Billing Rate and Markup Tables for Multi-currency
43.7
Setup of Components for Multi-currency
43.8
Contract Setup for Multi-currency
43.9
Multi-currency Processing of Workfile Generation
43.10
Multi-currency Processing of Workfile Revisions
43.11
Multi-currency Processing of Invoice Generation
43.12
Multi-currency Processing of Invoice Revisions
43.13
Invoice Revisions for Time and Material Billing Lines
43.14
Multi-currency Processing of Invoice Journal Generation
43.15
Multi-currency Processing of Create A/R and G/L Entries
43.16
Multi-currency Processing of General Ledger Post Reports
43.17
Multi-currency Processing of Invoice Voids
44
Processing Options
44.1
Contract Entry (P5201) (Release A9.3 Update)
44.2
Owner Pay Item Details (P5202) (Release A9.3 Update)
44.3
Service Billing Invoice Generation (P48121)
44.4
Unbilled Detail Revisions (P4812)
44.5
Service Billing Work File Listing (P48405)
44.6
Transaction History Inquiry (P4812H)
44.7
Contract Billing Invoice Generation (P52800)
44.8
Owner Pay Item Status (P52200) (Release A9.3 Update)
44.9
Invoice Print - Invoice Type "C" (P48504)
44.10
Invoice Journal Generation (P48131) (Release A9.3 Update)
44.11
Print Invoices from History (P48506H)
44.12
Print Invoices from History (P48506H1)
44.13
Contract Billing History Inquiry (P52250) (Release A9.3 Update)
44.14
Contract Revenue Workfile Generation (P52801)
44.15
Revenue Journal Generation - Contract (P48132)
44.16
Cost Plus Mark-Up (P48096)
44.17
Account Derivation Table (P48126)
44.18
Copy Contracts (P52COPY)
A
Data Models
A.1
Contract Information Setup
A.2
Contract Billing Base
A.3
Contract Billing Workfile Generation
A.4
Contract Billing Revenue Recognition
B
Searches for Markup Rules
B.1
Major Key Values
B.2
Minor Key Values
B.3
Non-Payroll Transactions for Equipment
B.3.1
All Other Transactions
C
Accounting for the Billing Cycle
C.1
Base Rules
C.2
Invoicing Only
C.3
Revenue Recognition Only
C.4
Revenue Recognition and Invoicing without Reconciliation
C.4.1
Revenue Recognition for June
C.4.2
Revenue Recognition for July
C.4.3
Revenue Recognition for August
C.4.4
Invoicing for September
C.4.5
Revenue Recognition Adjustments for September
C.5
Revenue Recognition and Invoicing with Reconciliation
C.5.1
Revenue Recognition for June
C.5.2
Invoicing for July
C.5.3
Revenue Recognition and Reconciliation for July
C.6
Reallocation Rules
C.6.1
Invoicing Only
C.6.2
Account Derivation Table Rules
C.7
Revenue Recognition Only
C.7.1
Account Derivation Table Rules
C.8
Invoicing and Revenue Recognition without Reconciliation
C.8.1
Reverse Entry Control
C.8.2
Account Derivation Table Rules
C.9
Invoicing and Revenue Recognition with Reconciliation
C.9.1
Account Derivation Table Rules
C.10
Component Reallocations
C.10.1
Defining Component Reallocation Rules
C.11
Conditional Reallocation Rules
C.12
Independent Revenue/Invoice Amount Basis
D
Retrieval Reference Codes
D.1
Setting Up Retrieval Reference Codes
E
Field Derivations for the F4812
E.1
Field Derivations for the F4812
F
Functional Servers
F.1
About Functional Servers
F.1.1
Example: Voucher Processing Functional Server
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