Installation Options

INST_LINKS

Set Up Financials/Supply Chain, Install, Installation Options

Use to access the general options and the product options.

Products

INSTALLATION_FS

Set Up Financials/Supply Chain, Install, Installation Options, Products

All PeopleSoft products are delivered with the purchased and licensed products. Deselect the check boxes for all products that you have not licensed. Select the check boxes for the products that you have licensed and enabled in your database.

Note. Unless you deselect the unlicensed products, you are likely to encounter performance issues or other processing problems when unnecessary processes or database activity is triggered that is related to the unlicensed products.

For example, unlicensed products for which the check boxes remain selected can cause unnecessary processing due to ChartFields that are specifically related to the unlicensed products. If you have not licensed any of these products—Project Costing, Expenses, Resource Management—you will see these ChartFields: PC Business Unit, Activity, Source Type, Category, or Subcategory on pages. Deselect the check boxes for these three products on the Installation Options - Products page, and then run ChartField configuration to inactivate the ChartFields (as they are specific to these three products).

Overall

INSTALLATION_FS1

Set Up Financials/Supply Chain, Install, Installation Options, Overall

Configure installation information and indicate how you want to use cross-application features.

Financial Sanctions Options

SDN_SRCH_OPT_SEC

Click the Financial Sanctions Options link on the Installation Options - Overall page.

Define financial validation options for these PeopleSoft applications: Treasury, Payables, eSettlements, and Order Management. Select the search options and specify the Verity search indexes.

DB Account (Dun and Bradstreet account)

DB_ACCOUNT_SEC

Click the DB Account Information link on the Installation Options - Overall page.

Enter logon IDs and passwords by setID for each Dun and Bradstreet account.

Alternate Character

ALT_CHAR_PNL

Set Up Financials/Supply Chain, Install, Installation Options

Click the Alternate Character link.

Select the alternate characters that the system uses for a specific language code.

Documentum

OPER_DEF_TABLE_DC

Set Up Financials/Supply Chain, Install, Installation Options

Click the Documentum link.

Set your Documentum installation options. You can set several specific document management control options that both enable the document management system and specify system-level configurations.

Federal Processing Options

INSTALLATION_FD

Set Up Financials/Supply Chain, Install, Installation Options, Federal Processing

Enable federal registry processing for vendors or customers.

Entry Event

INSTALLATION_EE

Set Up Financials/Supply Chain, Install, Installation Options and click the Entry Event link.

Enable the use of entry events in General Ledger, Payables, Purchase Orders, Receivables, and Billing, as well as upward and downward adjustments to commitment control budgets.

Commitment Control

INSTALLATION_KK

Set Up Financials/Supply Chain, Install, Installation Options and click the Commitment Control link.

Enter various commitment control installation options for default budget date, reversal date, budget period liquidation, funding source, and online budget checking.

Also, set the option to initiate pop-up for errors and warnings for online transaction budget checking.

Customer

Installation Options - Customer page

INSTALLATION_CU

Set Up Financials/Supply Chain, Install, Installation Options, Customer

Define overall customer hierarchy default options.

PeopleSoft Products

All PeopleSoft products are delivered to your database and are automatically selected by the system. Deselect all those you have not licensed.

Note. Applications that you might not have licensed are delivered to your database with the purchase of your PeopleSoft applications and as delivered, all these applications are selected on this page and considered active by the system.

Unless you deselect the unlicensed products, you are likely to encounter performance issues or processing problems when unnecessary processes or database activity is triggered that is related to the unlicensed products. For example, unlicensed products will cause unnecessary ChartField configuration activities related to the unlicensed products.

Enable Commitment Control

Click the check box for each PeopleSoft product, or application, for which you want to enable Commitment Control.

You can enable or disable Commitment Control for each of these products at any time, but disabling Commitment Control for an application during a budget period may corrupt the consistency and integrity of your data.

Many applications have dependencies with other applications that require you to maintain integration points between those applications for valid budget checking and notification. Do not enable or disable Commitment Control for an application unless you know precisely what effect your action will have on other applications.

Note. Also, if you have not licensed Project Costing but have licensed Expenses or Resource Management and you still see Source Type, Category, or Subcategory on pages, deselect the check boxes for the unlicensed products on the Installation Options - Products page and use ChartField configuration to inactivate these ChartFields because they are specific to Project Costing.

Other areas where you can encounter problems if unlicensed product check boxes are not deselected include on demand processing, and defining Ledgers for A Unit and ledger templates.

Enable or disable Commitment Control processing for listed applications.

See Pages Used to Set Up Cross-Application Installation Options.

Enable in Treasury Settlements

Select to enable financial-sanctions validation in PeopleSoft Cash Management. Selecting this option initiates an SDN payee validation search during a settlement process involving transactions from banks for which the Financial Sanctions Validation check box is selected on the Bank Information page.

See Defining Bank Information.

See Understanding the Settlements Payment Process.

Payables/eSettlements

Select one of the following options to enable Financial Sanctions validation of PeopleSoft Payables and eSettlements vendors.

Enabled at Bank: Enables financial sanctions validation of vendors whose banks are specified as requiring financial sanctions validation on the Bank Information component (COUNTERPARTY_DEFN).

Enabled at Installation: Enables financial sanctions validation for all vendors.

No Validation: The system does not perform any financial sanctions validation.

Order to Cash

Select an option to enable financial sanctions validation of PeopleSoft Billing, Order Management, and Inventory customers. Options include:

Enable at Business Unit: Enables financial sanctions validation of customers whose business units are specified as requiring financial sanctions screening in the Inventory Definition, Order Management Definition, and Billing Definition components (INV_BUSIN_UNIT, BUS_UNIT_TBL_OM and BUS_UNIT_TBL_BI, respectively).

Enable at Install: Enables financial sanctions validation for the entire system and all business units.

No Validation: The system does not perform any financial sanctions validation.

Use Enterprise Search Service

Select to access the financial sanctions data stored in the FSCM database.

Verity Score Threshold

Enter a score that the system uses to determine if there is a potential match. The system performs a Verity search on the Verity indexes created on the financial sanctions data. The score returned by the Verity search engine is compared to the score you enter. If the score returned is greater than or equal to the score you enter, it is considered a potential match.

Note. The higher the number you enter, the more accurate the match has to be to the financial sanctions data. The lower the number you enter, the system returns more potential matches. You need to determine what is acceptable for your organization.

Warning! To modify the delivered Verity score threshold amount, you must have a thorough understanding of how the Verity Search engine functions.

Use Third Party Web Service

Select to use a third-party web service to access financial sanctions data.

Message Node Name

Enter the node name for the exchange of XML-formatted, IP messages between PeopleSoft and the third-party web service. You must configure this node to invoke the third-party web service. Also, you must transform the outbound IP request message received by the third-party web service, as well as the inbound IP response message sent from it.

See Understanding the Financial Sanctions Service.

See Defining Integration Broker Settings for Payments.

Note. This PeopleSoft application provides a web service (SDN Search) that accesses the financial sanctions data stored in the FSCM database. The web service is delivered using either Integration Broker or by using a Business Process Execution Language (BPEL) map. Enabling web services is discussed in PeopleTools PeopleBook: Integration Brokerin the "Creating Third-Party Integrations Using WSDL" chapter.

Search Index Name

Enter a name search index and an address search index to use for financial sanctions validation. For the system to identify the most accurate match results, the system searches only the name fields against the name search index and the address fields against the address search index. Both the name and address search index are required. You must first build the search indexes using the Search Index Admin page.

Note. Oracle's PeopleSoft provides both a name and address search index (SDN_SEARCH_NAME and SDN_SEARCH_ADDR) for the Specially Designated Nationals (SDN) list.

See PeopleTools PeopleBook: System and Server Administration, "Building and Maintaining Search Indexes."

See Verity® Command-line Indexers Reference Guide V5.0 for PeopleSoft®.

Index Type

Select the index type associated with the search index. Options include:

Address: The system passes the address fields and weighting factors to the address search index. It then compares the results of the Verity search engine and reports it as a possible match if the score is greater than the Verity Score Threshold field.

Name: The system passes the name fields and weighting factors to the name search index. It then compares the results of the Verity search engine and reports it as a possible match if the score is greater than the value in the Verity Score Threshold field.

Language Code

Select a code to which you can assign an alternate character value from the available options. When you select a code for a user (during security setup) and enable for that user the use of alternate characters, the system allows the user to use only the character set assigned to the user's language code for all fields with an associated Alternate Character field.

When you enable alternate characters for a specific user, this button is activated to the right of all the fields in the system with an associated Alternate Character field. Click the Alternate Character button to enter and display the field value in the Alternate Character set. Alternate character sets are linked with language codes and then selected for use by user ID. Only the character set specified on this page for the specific language code of the user ID is allowed in the Alternate Character field.

Document Management

Select if you want to enable the embedded enterprise document management system. Selecting this option activates the Documentum installation options.

Documentum Docbase Name

Displays the name of the document database that contains the documents that you access with pages for a specific PeopleSoft product.

Maximum Documents in Query

Displays the maximum number of documents that the system retrieves when you run document management system queries within the Documentum-enabled product. This value is the maximum number of documents that the system returns to the Query Result page, not the maximum number of documents that result from the document management system query itself.

Note. This setting does not limit the maximum number of documents that can be associated on a page, just the number that are returned by a single query.

Document Object Type

Displays the document management system object supertype that you want to use when you access documents within the document database. The object type controls the set of valid attributes of the documents within Documentum. This object type must contain all attributes (fields) that you reference from PeopleSoft Engineering document query pages.

Enable Federal Registry

Select this check box to enable the loading of interface files from the federal registry.

Vendors

Select this check box to allow users to create vendors from federal registry data.

Customers

Select this check box to allow users to create customers from federal registry data.

Billing, General Ledger, Payables, Purchasing, Receivables,

Select one of these options to identify how to use entry events for each product:

• No EE

  Entry events cannot be used with the selected product.

• Optional

  Entry events may or may not be used with the selected product.

• Required

  Entry events must be used with the selected product.

Note. Select Required or Optional for General Ledger on the Installation Options - Entry Event page to enable the Project Costing Budget Entry Event Interface Processor (PC_TO_EE) to generate supplemental accounting entries from Project Costing budget transactions.

Upward/Downward Adjustment

Select to perform upward and downward adjustments using entry events for commitment control budgets that are identified as having expired year funding in Commitment Control.

Default Budget Date

Select a budget date default scheme for your requisitions, purchase orders, and vouchers.

Values include:

Accounting Date Default: Select to provide the document accounting date as the budget date default.

Predecessor Doc Date Default: Select to copy the budget date from the predecessor document.

Reversal Date Option

Select the date to control reversal (re-budget checking) of documents.

Values are:

Prior Date: Select this option for the system to back out old entries, using the fiscal year and accounting period as they were originally recorded. For example, a purchase order originally created in period 1 is recorded as an encumbrance entry in period 1. However, if you then change the purchase order in period 2, giving it a new accounting date, the system reverses the purchase out of period 1 and rebooks it to period 2.

Current Date: Using the current date option, entries are backed out and rebooked in period 2, leaving period 1 unchanged. Period 2 then has the net change to the document.

BP Liquidation Option (budget period liquidation option)

Values are:

Current Document Budget Period: Select for liquidation to be the default budget period of the document being processed. For example, a purchase order originally recorded as an encumbrance for budget period 1 results in the liquidation of the encumbrance in the budget period of the expenditure that might have actually occurred in and been assigned to budget period 2.

This option has one special scenario: if the ruleset ChartField was changed between the current document and its predecessor and the two ruleset ChartFields belong to different rulesets that have different budget period calendar, the budget period of the liquidation entry does not use that of the current document. Instead, the system uses the ruleset ChartField of the predecessor to get the corresponding budget period calendar, and it determines the liquidation budget period based on the calendar and the budget date of the current document.

Prior Document Budget Period: Select to provide the budget period of the prior document as the default. For example, if a purchase order has a budget period of 1, then, when the expenditure occurs that liquidates the encumbrance, the liquidation occurs in the budget period assigned to the purchase order that created the original encumbrance, which is budget period 1.

Activate Date and Date Label

Select the check box to make available a user-defined information only date field to which you can give a user-defined label of up to 15 characters. The field name appears on the funding source (KK_FUND_SOURCE) page, but the field is for information only; it has no logical operations associated with it nor is it delivered as a part of fund source inquiry.

Activate Char 1 and Char 1 Label

Select the check box to make available a user-defined 30 characters information field and give the field a user-defined label of up to 15 characters. Once defined, the field name appears on the funding source (KK_FUND_SOURCE) page, but the field is informational only; it has no logic or programmatic operations associated with it nor is it delivered as a part of fund source inquiry.

Activate Char 2 and Char 2 Label

Select the check box to make available a second user-defined 30-character information field and give the field a user-defined label of up to 15 characters. The field name appears on the funding source (KK_FUND_SOURCE) page. The field is for information only; it has no logic or programmatic operations associated with it nor is it delivered as a part of fund source inquiry.

Execute on Server

Select the Process Scheduler server on which to perform online budget checking. If no server is specified, the system selects any available server during runtime.

Run Control Prefix

Enter a prefix to distinguish an online budget process run control. When you run budget checking for an online transaction, the system creates a run control budget checking request for the online transaction and runs the budget processor. The system increments the Last Process Instance by 1 and concatenates it with the Run Control Prefix to create a unique run control ID.

Last Process Instance

This is the last process instance used by the system to create a run control ID for the online budget checking request. The Last Process Instance value is maintained by the system, and you do not need to change it.

Maximum Wait Time (Minutes)

This is the maximum time in minutes that a user waits for an online budget checking request to complete. While waiting for the process to complete, the online transaction page is frozen. After the process is complete, the page is refreshed to show the budget checking status (whether the transaction passed or failed budget checking). However, if the maximum wait time has elapsed but the budget processor has not yet completed, the budget processor continues processing but the page is no longer frozen. The user does not need to wait any longer, but the page is not refreshed to show the budget checking status. Use the Process Monitor to check the budget processor status. You need to exit the component and re-enter to see the updated Budget Status once the budget processor is finished in the Process Monitor.

Pop Up Error/Warning Message

Select this option to have the system provide a pop-up message box after the online budget checking process is complete. This message only appears if the transaction encountered any budget checking errors or warnings.

Maximum Customers in Display

Displays a default value of 100. You can override this value.

This value controls the number of customers that will be displayed AS WELL AS the number of customers that the user will be able to add to a hierarchy.

There is no limit to the number of customers that you can add to a hierarchical relationship (corporate, correspondence, or remit from). However, if the number of customers that you add exceeds either the default value of 100 or the number that you enter in this field, then the entire tree will not be displayed on the page and a message will appear in the graphical hierarchy explaining that the hierarchy contains more customers than the Maximum Customers in Display entered on this page allows.

Default Hierarchy View

Accept the default value of Corporate or select one of these values to appear in the level field on the Customer Hierarchy page.

• Corporate

• Correspondence

• Remit From

Show Customer Setid

Select this check box to display the customer's setID on the customer detail nodes and the summary nodes of customer hierarchy tree in the Customer Hierarchy page or the Collections Workbench Hierarchy tab.

Show Customer Counts

Select this check box to display the number of customers associated with each node on the customer hierarch tree in Customer Hierarchy page or the Collections Workbench Hierarchy tab.

Tax Provider Inst (tax provider installation)

TAX_PROV_INFO

• Set Up Financials/Supply Chain, Install, Tax Provider Installation, Tax Provider Inst

• Click the Tax Provider Setup link on the Installation Options - Overall page.

• Note: This link is available if you select a tax vendor.

Specify a tax vendor and tax certificate information.

Asset Management

INSTALLATION_AM

Set Up Financials/Supply Chain, Install, Installation Options, Asset Management

Review delivered transaction types, enable asset processing features, enable depreciation attributes, set system-wide options, and enable Asset Lifecycle Management solution integration options.

Billing - General Options

INSTALLATION_BI

Set Up Financials/Supply Chain, Install, Installation Options, Billing - General Options

Define installation options specific to Billing.

Billing-Federal Options

INSTALLATION_BI3

Set Up Financials/Supply Chain, Install, Installation Options, Billing - Federal Options

Define installation options specific to Billing.

Billing-GL/AR Options (billing - general ledger / accounts receivable options)

INSTALLATION_BI2

Set Up Financials/Supply Chain, Install, Installation Options, Billing GL/AR Options

Define installation options specific to Billing.

GL Options (general ledger options)

BI_CHG_GL_OPT_SEC

Select System, Business Unit or Type in the GL Options group box on the Billing GL/AR Options page.

Define GL Level and Deferred Revenue options at the business-unit or bill-type level. This page enables you to set your GL Level and Deferred Revenue default levels without accessing different pages. GL Level is required on this page.

Contracts

INSTALLATION_CA

Set Up Financials/Supply Chain, Install, Installation Options, Contracts

Define installation options that are specific to Contracts.

eSettlements

INSTALLATION_EM

Set Up Financials/Supply Chain, Install, Installation Options, eSettlements

Define installation options for eSettlements.

Expenses

INSTALLATION_EX

Set Up Financials/Supply Chain, Install, Installation Options, Expenses

Define installation options for Expenses.

Urgency (in Days)

EX_URGENCY_SETUP

Click the Urgency Options link on the Installation Options - Expenses page.

Configure urgency levels for expense reports, time reports, travel authorizations, and cash advances by entering the number of days that the system uses to calculate and trigger a high, medium, or low urgency level for a transaction.

General Ledger

INSTALLATION_GL

Set Up Financials/Supply Chain, Install, Installation Options, General Ledger

Specify the journal workflow approval method for general ledger journal entries and standard budget journals.

Grants

INSTALLATION_CSR

Set Up Financials/Supply Chain, Install, Installation Options, Grants

Define Grants installation options. Use this page to indicate that you can include optional attachments, to establish cost-sharing analysis types for each feeder system with which you plan to use the Grants cost-sharing features, and to determine the source for calculating unliquidated obligation balances for the Federal Financial Report.

Grants Portal

INSTALLATION_GMPT

Set Up Financials/Supply Chain, Install, Installation Options, Grants Portal

Define Grants Portal options.

Inventory

INSTALLATION_INV

Set Up Financials/Supply Chain, Install, Installation Options, Inventory

Define several settings used by PeopleSoft Inventory; including staged date options, interunit transaction options, unit of measure conversion methods for bar code transactions, methods to number accounting entry lines, search limitations for the Storage Location Search page, and default values for lot IDs, serial numbers, and receiver information. In addition, use this page to define the default hold code applied to material stock requests when they fail to pass the Screen For Denied Parties process (SCM_FSS).

Inventory Counters

INSTALL_IN_COUNTERS

Set Up Financials/Supply Chain, Install, Installation Options, Inventory Counters

Define the starting values for your automatically generated numbers.

Lease Administration

INSTALLATION_RE

Set Up Financials/Supply Chain, Install, Installation Options, Real Estate Management

Select to enable lease activation for a lease. If selected, the roles defined can activate leases. Also, set mapping instructions for the Site Map page.

Manufacturing

INSTALLATION_MG

Set Up Financials/Supply Chain, Install, Installation Options, Manufacturing

Set the calculated quantity per assembly (QPA) rounding precision. This rounding precision is reflected in PeopleSoft Manufacturing, Engineering, Cost Management, and Supply Planning.

Installation Options – Mobile Inventory

INSTALLATION_MIN

Set Up Financials/Supply Chain, Install, Installation Options, Mobile Inventory

Define installation options for Mobile Inventory Management.

Payables

INSTALLATION_AP

Set Up Financials/Supply Chain, Install, Installation Options, Payables

Define the posting method and enable federal payment schedule processing, late interest charge calculation, evaluated discount, and document association processing options for your Payables application.

Planning

INSTALLATION_PL

Set Up Financials/Supply Chain, Install, Installation Options, Planning

Define the message numbers and default planning instance for Supply Planning.

Program Management

INSTALLATION_PGM

Set Up Financials/Supply Chain, Install, Installation Options, Program Management

Establish program management system defaults for workflow and email notification.

Project Costing

INSTALLATION_PC

Set Up Financials/Supply Chain, Install, Installation Options, Project Costing

Establish default settings for project fields and control fields used across Project Costing.

Project Costing Integration

INSTALLATION_PCINT

Set Up Financials/Supply Chain, Install, Installation Options, Project Costing Integration

Establish the parameters for integration processes between Project Costing and other applications.

Purchasing

INSTALLATION_PO

Set Up Financials/Supply Chain, Install, Installation Options, Purchasing

Define general purchasing controls, requisition loader parameters, procurement card controls, and vendor attributes. In addition, you can define the maximum number of rows to display on various PeopleSoft Purchasing pages and select Oracle BI Publisher as the purchase order reporting tool for both PeopleSoft Purchasing and PeopleSoft eProcurement.

Receivables

INSTALLATION_AR

Set Up Financials/Supply Chain, Install, Installation Options, Receivables

Define the installation options that are particular to your Receivables application.

AR Parallel Processing Options

PARALLEL_AR_SBP

Click the Parallel Processing Options link on the Receivables page.

Specify the number of partitions to run in parallel for the Payment Predictor (ARPREDCT), Receivable Update (ARUPDATE), Aging (AR_AGING), and Statements (AR_STMTS) processes.

AR Account Overview Balances

ACCT_BAL_SBP

Click the Account Overview Balance Display Options link on the Receivables page.

Specify which balances to display on the Account Overview - Balances page.

Order Management

INSTALLATION_OM

Set Up Financials/Supply Chain, Install, Installation Options, Order Management

Set order, quote, and buying agreement chunking parameters and enable Verity search, claimback, and feature function security.

Resource Management

INSTALLATION_RS

Set Up Financials/Supply Chain, Install, Installation Options, Resource Management

Define the installation options that are specific to your Resource Management application.

Services Procurement Installation Options

INSTALLATION_SP

Set Up Financials/Supply Chain, Install, Installation Options, Services Procurement

Define Services Procurement installation options.

Staffing Installation

INSTALLATION_FO

Set Up Financials/Supply Chain, Install, Installation Options, Staffing

Define Staffing Front Office and Pay/Bill Management installation options.

PeopleTools Options

PSOPTIONS

PeopleTools, Utilities, Administration, PeopleTools Options

Enable multiple jobs. Doing so will enable the employee record number to appear on the Employees search page and on the Job Data page.

Sourcing Installation Options

INSTALLATION_AUC

Set Up Financials/Supply Chain, Install, Installation Options, Strategic Sourcing

Use to set up award details bid display options and multichannel framework sourcing defaults.

Supplier Contract Management

INSTALLATION_CS

Set Up Financials/Supply Chain, Install, Installation Options, Supplier Contract Management

Set up Supplier Contract Management installation options.

Treasury

INSTALLATION_TR

Set Up Financials/Supply Chain, Install, Installation Options, Treasury

Define integration options for accounting, JD Edwards General Ledger, and PeopleSoft Financial Gateway functionality.

Joint Venture Processing

Select to enable joint venture options in Asset Management. This enables two or more business units to share ownership of an asset. The default for this feature is disabled.

Group Asset Processing

Select to enable group asset processing features. The default for this feature is disabled.

Child Inherits Parent's Life

Select to enable a feature that enables child component assets to inherit the remaining life of their parent asset. The default for this feature is disabled.

Inflation Processing

Select to use the Inflation Processing feature, which provides for monthly inflation adjustment transactions (transaction type INF) that adjust the asset balances (cost, period depreciation, year-to-date depreciation, and accumulated depreciation) for inflation. This is primarily used in countries other than the U.S. The default for this feature is disabled.

Impairment Process

Select to use impairment processing, which provides for testing of assets that may meet impairment standards for your country.

Revaluation Process

Select to use revaluation processing, which provides for periodic asset cost adjustment to fair market value.

Copy Zero Impair/Revalue Rows

Select to create zero impairment or revaluation rows to the other books in order to maintain synchrony, even though those books do not process impairment or revaluation.

Effective Rate Processing

Select this option to enable functionality that converts transaction currency to base currency using the effective date that PeopleSoft Project Costing provides rather than using the asset's transaction date. This option is valid only for transactions originating in Project Costing.

Trans Currency Translation

Select this option to direct the accounting entries (AM_AMAEDIST) and depreciation close (AM_DPCLOSE) processes to utilize the primary book's base currency as the transaction currency. Deselect this option if you want the accounting entries and depreciation close processes to keep the original transaction currency balanced for each individual transaction. This option directly impacts PeopleSoft General Ledger journal entries.

Cap Threshold Processing

Select this option to enable capitalization threshold processing at the system level. If this option is not enabled within installation options, any capitalization thresholds set at the business unit or profile levels are ignored. When implemented, the capitalization threshold feature enables PeopleSoft Asset Management to automatically assess the need to capitalize assets according to user-defined rules for different profiles of assets based on asset cost. The system uses the specified thresholds to determine whether to classify an asset as capital, noncapital or expense.

See PeopleSoft Asset Lifecycle Management Fundamentals 9.1 PeopleBook, Setting Up Accounting Entry and Financial Processing for PeopleSoft Asset Management, "Defining Financial Processing for PeopleSoft Asset Management."

Last Interface ID

Primarily informational, assigned incrementally by the system. After you set this number, the next interface will be assigned a value one greater than the number you set.

Last Pre-Interface ID

Primarily informational, assigned incrementally by the system. After you set this number, the next pre-interface will be assigned a value one greater than the number you set.

Account Entry Template ID

Select the default that you want to use. Account entry template IDs help speed up entry of the accounting templates by enabling you to associate more than one chart of accounts with an asset.

File Size for chunking (MB) (Megabytes)

Specify the chunk size for the message, Get PIDATA, which is generated by Asset Management's Physical Inventory feature for usage by third party vendors. If the File Size for chunking (MB) is 8, and the total size of the message is 18 MB, the message is split into three chunks based upon the value provided in this field: the first and second chunks of 8 megabytes each and the third chunk of 2 MB. If this field is assigned a value of zero, the Tools Installation level variable (%MaxMessageSize) is used to determine the size of chunk.

Current FY PDP for Reglr Asset (current fiscal year prior depreciation period for regular asset)

Select this option when adding assets with the Calculation Type of Remaining Value and the asset In Service date is earlier than the transaction date. If adding assets within the same fiscal year, the system calculates prior depreciation period (PDP) based on the In Service date as long as this option is selected. It is selected by default.

For example, if the fiscal year is 01/01/05 to 12/31/05, asset in service date is 03/01/05, transaction date is 05/01/05, accounting date is 05/01/05, calculation type is Remaining Value, and convention is Following Month, the system calculates PDP from 04/01/05.

Current FY PDP for Grp Asset (current fiscal year prior depreciation period for group asset)

Select this option when adding assets with the Calculation Type of Remaining Value and the asset In Service date is earlier than the transaction date. If adding assets within the same fiscal year, the system will calculate PDP based on the In Service date as long as this option is selected. It is selected by default.

For example, if the fiscal year is 01/01/05 to 12/31/05, asset in service date is 03/01/05, transaction date is 05/01/05, accounting date is 05/01/05, calculation type is Remaining Value, and convention is Following Month, the system calculates PDP from 04/01/05.

Stop Depr when NBV < Salvage (stop depreciation when net book value is less than salvage value)

Select to stop the depreciation calculation when the net book value becomes less that its salvage value. This selection prevents the generation of negative depreciation.

Space Management Installed

Select this check box to enable real estate management space allocation options. The Property ID field in asset records is enabled.

IT Asset Management Installed

Select this check box to enable IT Asset Management options.

Discovery Request Timeout (Sec):

Enter the time out threshold in seconds when interfacing with asset discovery tools.

Batch Limit

Enter the maximum limit for rows processed in a batch.

Source Device Groups from ARM

Select to set the default for group creation to source device groups from the Asset Repository field (ARM) when creating new Software Device Groups within IT Asset Management. This default can be overridden at the time of group creation or edit.

Financial Impact

Select this option to include Financial Impact Analysis during IT Asset Management processing for the Manage Exceptions and Assets not Reporting pagelets and detail. This option displays financial information (asset cost, net book value, and fair market value) that provides financial managers with immediate visibility of the financial impact of IT assets for proper disclosure in accordance with regulatory requirements.

Default ITAM Currency

Set the currency code to the base currency for Financial Impact values. This option is visible only when the Financial Impact check box is selected. The values for Financial Impact for Manage Exceptions and Assets not Reporting will be stored in the currency that is specified here. When the actual values display, they are converted to the currency that is specified within individual user preferences.

Rate Type

Set the rate type for Financial Impact values. This option is visible only when the Financial Impact check box is selected. The values for Financial Impact for Manage Exceptions and Assets not Reporting will be stored as specified here. When the actual values appear, they will be converted to the rate type that is specified within individual user preferences.

System

When selected in either the Auto-Numbering Parameters or Bill Entry Page Series group box, the field adjacent to the System field is available for entry. For auto-numbering parameters, select a valid predefined invoice ID. You define valid invoice IDs on the Invoice Number page. All billing activity uses this same invoice number-sequencing scheme. For Bill Entry Page Series, select a valid predefined page series ID to ensure that all billing activity uses the same page series definition. You define page series IDs on the Bill Entry Page Series page.

Business Unit, Bill Type, and Bill Source

To specify a default invoice number or page series ID at a level other than system-wide, you are required to define the default value for the level desired on a different page. For example, to define page series navigation at the business unit level, select Business Unit. Selecting this option activates the Page Series ID field on the Billing Definition - Business Unit 1 page, and requires you to return to the Business Unit 1 page to specify the Bus Unit Level (business unit level) default page series ID.

Business Unit

Billing Definition - Business Unit 1 page

Bill Type

Bill Type 2 page

Bill Source

Bill Source 2 page

User Defined criteria (for invoice number IDs only)

Invoice Number page

Temp Bill Invoice Num ID (temporary bill invoice number identification)

Assigns each temporary bill to a temporary bill invoice number identification. Define your temporary bill invoice number identification on the Invoice Number page.

Default Page Series ID

If you define your Bill Entry Page Series options at a business-unit, bill-type, or bill-source level, the system uses this default ID if a page series ID is undefined for any business unit, bill type, or bill source.

Bill Entry Max Rows and Max Number of Rows in Scrolls

Define the default number of maximum rows to limit the number of rows that appear within the scroll area at one time in bill entry or express bill entry, and define the maximum number of rows that appear in scroll areas in bill search or bill line search.

If you define search parameters that normally fetch 200 rows of billing data, for example, but you set the maximum number of rows to 40, you see 40 rows per chunk of the scroll. You can view the rest of the fetched data, 40 rows at a time, using the chunking arrows. You can also change the maximum number of rows displayed directly in bill entry, express bill entry, bill search, and bill line search.

Euro Currency

The currency control code used for euro currency amounts throughout the Billing tables. Displays EUR by default, which is the euro currency code that the PeopleSoft system delivers in the Currency Code table. If you are not using the International Standards Organization (ISO) currency codes, change this default value to the euro currency code that you are using.

Last BI Interface ID (last billing interface identifier)

Stores the last interface ID used by external sources that pass billing transactions into the Bill Interface structure. External sources that use this ID are responsible for updating and maintaining its value every time they use a number from this field.

Enable Manual Line Numbering

Enables manual invoice line numbering. The Billing invoice line numbering feature enables you to enter invoice line numbers during online bill entry. You can control invoice line numbers when you insert bill lines into a new or existing bill, delete existing bill lines, or update invoice line numbers for existing bill lines. Manual invoice line numbering only applies to bill lines entered online. It does not apply to bill lines imported through the Billing Interface.

Selecting this option activates a Manual Line Numbering flag on the Header - Info 2 page. Manual line numbering functions only if you enable the feature here and set the Manual Line Numbering flag on the bill header to ON.

Note. Manual invoice line numbering bypasses the Billing chunking feature. When you select this option, the system disables the chunking buttons and sets the value of Bill Entry Max Rows on the Bill Entry Bill Line pages to 99999. In this scenario, when you access a bill, the entire set of rows appears.

Enable Online Invoice Render

Select this check box to enable online invoice rendering for the print pro forma job where the invoice form is in BI Publisher format. The invoice document will be rendered online in PDF format if the check box is selected.

Allow Changes to Credit Invoice Header

Select this check box to change certain header fields on a Credit Invoice. If the check box is selected, the user can edit the fields and save them. However, a warning message that the changes are not recommended will be displayed to the user. If the check box is not selected, an error will be displayed when the user tries to change some of the fields on the Credit Invoice Header and the change will not be allowed.

The header fields that can be edited using this option are Currency, Customer, Type, Source, Cycle ID, Pay Terms, Billing Specialist and Sales person.

Process Feature Security

Select this check box to enable Process Feature Security.

Feature function security enables you to define user/role security down to the feature and field level to control access to entire features or individual fields within certain Order Management features.

In Billing, Feature Security will impact customers who use third-party taxes and use the option to Calculate Use Tax on Free Goods on the Billing Business Unit. It limits the entry and/or display of the Use tax basis and Use tax amount on Entry (Line Tax), Inquiry(Line Tax) and Interface pages.

See Establishing Feature Function Security.

Bill Entry Hyperlink Option

Determines whether links on the Bill Search pages navigate you to Standard Bill Entry, which is the default value, or Express Bill Entry.

Default # of Lines to Add

The system populates the Lines to Add field on the Bill Entry Express - Line List page with this value.

Enable Performance Loop

Select to instruct the Finalization process to sequentially loop through business units when processing bills.

This option improves processing performance by looping through business units instead of processing transactions in a random order.

This option applies to the Finalization process for non-consolidated bills only. Consolidated bills can comprise of bills from multiple business units, thus eliminating the ability for the Finalization process to perform this task on consolidated bills.

Use Invoice Date as Identifier Look Up Date

Select to set the invoice date as the default date for Identifier Look Up. If the option is not selected, current date will be used for Identifier Look Up. This will allow the user to retain the functionality of using current date for all pricing.

Allow Override of Identifier Look Up Date

Select to allow override of the Identifier Look Up Date. If this option is selected, the Identifier Look Up Date is displayed for each Bill Line in Bill Entry or Express Bill Entry. The field may be changed for each line.

GL Options

Define the level of detail that you pass to the system that generates your general ledger accounting entries.

If you select Business Unit or Bill Type, the GL Options page appears, where you can define the GL level options that default to all existing business units or bill types, respectively.

Note. In deferred mode, when you select Business Unit or Bill Type, the GL Options page appears after you click the save or refresh button.

GL Level

(Required) Define how the system passes accounting entries to your general ledger system.

If you select System in the GL Options group box, the GL Level field on this page becomes available for entry. Select one of the following values:

AR Creates GL Acct (accounting) Entries: Receivables creates accounting entries and passes them to your general ledger system. Select this value to indicate that Billing will not track accounting information, and to disable any validation requirements for values defined for each revenue line of a bill when you change the status to RDY.

BI Creates GL Acct Entries: Billing creates accounting entries and passes them to your general ledger system.

No GL Accounting Entries: You pass no accounting entries to your general ledger system.

Enable Deferred Revenues

Enables calculation and creation of accounting entries to be posted to your general ledger for future accounting periods. Use this to process bills that contain revenues to be realized in a future accounting period. This option is available for entry only if you selected BI Creates GL Acct Entries in the GL Level field.

Before you can generate deferred accounting entries, you must select this check box and define the future period accounting dates parameter at the same level that you set the GL options. For example, if you defined the GL options at the business unit level, select Enable Deferred Revenues and define the future period accounting dates parameter on the GL Options page to display by default all business units. On the Billing Definition - Business Unit 2 page, you can select values different from the defaults selected on the GL Options page. If you defined the GL options at the bill-type level, select Enable Deferred Revenues and define the future period accounting dates parameter on the GL Options page to display by default all bill types. On the Bill Type 2 page, you can select values different from the defaults selected on the GL options page.

Future Period Accounting Dates

Determines the accounting date that the system uses when you create future-dated accounting entries, and is available only when you select the Enable Deferred Revenues check box. Select First Day in Accounting Period to post deferred revenues to the proper realized income account on the first day of the realized accounting period; select Last Day in Accounting Period to post on the last day of the realized accounting period.

Proration Method

The calculation method used to divide and distribute deferred revenue across accounting periods. Click the Detail button to access the following valid proration method values:

(1) By Days Within Range: The system divides the number of revenue days in the period by the number of days in range.

(2) Evenly Using All Pds (periods): The system divides the total invoice line amount by the number of periods in the range. Revenue is recognized in equal portions for each accounting period, regardless of the number of days in each period.

(3) Evenly Using Mid-Period Rule: The system divides the total invoice line amount by the number of recognizable periods in the range. The number of recognizable periods is derived from applying rules to start/end days and mid-period day to determine whether the first and the last periods are recognizable or excluded entirely from the calculations.

(4) Evenly/Partial by Days: The system divides the total invoice line amount by the number of recognizable periods in the range. The number of recognizable periods is derived from applying rules to start/end days and mid-period day to determine whether the first and the last periods are recognizable or excluded entirely from the calculations.

(5) User Defined Proration Method: Available if you want to create your own proration method.

Mid-Period # of Days

Enter the day in an accounting period that determines whether the accounting period is either fully recognizable or not recognizable at all. You can specify the mid-period day here, or allow the system to assign the date. The system defines the mid-period day by dividing the number of days in the accounting period by two and rounding to the nearest whole number. This field is available only when you select the proration method Evenly Using Mid-period Rule.

Edit Chart of Acct Combination

Select to enable the Online ChartField Combination Editing process for bill entry, which prevents you from passing invalid ChartField combinations to your general ledger.

Combination Edit Batch

Select to enable combination editing process to be done in batch for transactions that do not have ChartField inheritance turned on.

Combination Edit Online

Select to enable combination editing process to be done for online transactions that do not have ChartField inheritance turned on.

AR Options

Define the level of detail to pass to your accounts receivable system.

If you select in this group box Business Unit or Bill Type, the Default AR Level page appears, where you can define the AR Level and AR distribution option that displays by default all existing business units or bill types, respectively.

Note. In deferred mode, when you select Business Unit or Bill Type, the Default AR Level page appears after you click the save or refresh button.

AR Level

Define the level at which Billing passes open items to your receivables system. This field is available for entry only when you select System in the AR Options group box. Select from the following values:

Bill Line is AR Open Item: Billing passes each bill line as an open item in the receivables system.

Header is AR Open Item: Billing passes each bill as an open item in the receivables system.

No AR Open Items: Billing passes no open items to the receivables system.

AR Option

Define the level of detail for passing AR account distribution to your accounts receivable system. This field is available for entry only when you select System in the AR Options group box. Select from the following values:

Use Header for Distribution: Send an AR account with each invoice/open item. Use this AR option only in conjunction with the AR level Header is AR Open Item or No AR Open Items.

Use Line for Distribution: Send an AR account for each line of the invoice. This is the only option available if you select the AR level Bill Line is AR Open Item.

Accounting Display Template

Bill entry accounting templates enable you to define a selection of ChartFields that you want to work with while in the bill entry pages. If there are ChartFields that remain a constant value when you enter accounting information for your invoices, you may configure a template to exclude this ChartField. Defining an accounting template minimizes keystrokes in data entry, and keeps your page free of redundant information. Define accounting templates on the Bill Entry - Acctg Template page.

You can define your bill entry accounting template at the system, business-unit, bill-type, or bill-source level. If you select System, the Template field option becomes available for entry, where you can select a valid predefined bill entry accounting template ID to ensure that all billing activity uses the same bill entry accounting template.

If you define a bill entry accounting template at the business unit, bill type, or bill source level, enter a default template ID.

Note. In deferred mode, the template ID fields appear when you click the save or refresh buttons.

Currency Conversion Date

Select the date for the system to use for currency conversion by the Contracts billing process. Values include: Accounting Date and Transaction Date. This field is also used for as-incurred revenue processing (PSA_ACCTGGL) for currency conversion.

Reduce by retainage first and Apply retainage upon release

If you select Reduce by Retainage First and do not select Apply Retainage Upon Release, the system applies the reduced transaction to the limit and never applies the retainage to the limit.

If you select both Reduce by Retainage First and Apply Retainage Upon Release, the system backs the retainage out of the transaction; upon your releasing the retainage on the billing plan, the system applies the retainage to the limit.

Warning! Do not select Apply Retainage Upon Release without also selecting Reduce by Retainage First. Doing this would result in a double application of the retainage against the limit. (Using our example above, the system would apply 5,000.00 USD against the limit when the transaction is first processed, and then 500.00 USD more against the limit when the retainage is released, resulting in a double application of 500.00 USD on a 5,000.00 USD transaction.)

Summ. Limit for Govt Contracts

Select to enable summary limits to be calculated when the Limits process (CA_LIMITS) runs. This option is used only for government contracts.

This option determines if certain fields and pages appear that are used with summary limits for government contracts. For example, if this option is selected, the PVN Generation Level field is shown on the Contracts Business Unit - Defaults page and the Contract Header - Billing Options page.

If this option is selected, the Limits process summarizes the excess amounts for each contract line when adding rows to PROJ_RESOURCE. The summarized rows are passed to PeopleSoft Billing with a billable (BIL) and revenue (REV) analysis type, and potentially to General Ledger and Receivables.

If this option is not selected, the Limits process does not summarize the incoming transactions when adding them to PROJ_RESOURCE. Instead, if the limit is exceeded, the process creates over the limit (OLT) and revenue over the limit (ROL) analysis type rows. In other words, if this option is not selected then the logic of the Limits process when it processes a government contract, is same as a standard contract. However, if this option is selected, for only government contracts, the Limits process summarizes incoming transactions.

Note. If you select this option, the Split to Match Limit Exactly option applies only to regular contracts, not government contracts. If you deselect this option, the Split to Match Limit Exactly option applies to regular contracts and government contracts.

For more information about the summary limits process:

See Understanding Summary Limits.

Split to Match Limit Exactly

Select to enable OLT splits for contract lines with limits. When you select this option, the system splits a OLT row into one BIL line and one OLT line. This allows you to reach the limit amount exactly with the BIL line and the system places the remaining amount onto an OLT line.

If the Enable Summary Limits option is selected, this option applies only to regular contracts, not government contracts.

Note. With retainages, the Contracts Billing interface optionally checks for limits when retainages are released. If the row is over the limit, it is returned to Project Costing as OLT rather than RRT. With OLT splits, the RRT is split into an RRT and an OLT.

For contracts with a classification of Government, when the Limits process evaluates revenue transactions against revenue limits, the resulting revenue (REV) rows are either passed to the general ledger or marked as revenue over the limit (ROL) and passed to Project Costing. Select the Split to Match Limits Exactly check box to enable the system to split a REV (revenue) row into one REV line and one ROL (revenue over-the-limit) line when a revenue transaction breeches the limit defined for the contract line. This selection enables you to reach the limit amount exactly with the REV line, while passing the remaining transaction amount on to a ROL line.

Note. Creating separate revenue transaction rows and applying them to a separate revenue limit is only applicable to government contracts containing rate-based contract lines associated with a fee type (cost-plus), where the Separate Billing and Revenue check box is selected.

Pay/Bill Management Installed

Select if you have the Pay/Bill Management application installed on your system.

Defer Line Attributes to Batch

Select to defer processing from real time to batch. When you save contract lines to a contract, the system creates accounting distributions, and optionally, billing and revenue plans. In high volume cases, deferring processing of these attributes from real time to batch may speed up contract data entry. However, if you choose this selection, the contract attributes are not immediately available.

Federal Reimbursable Agreement

Select to enable reimbursable agreement functionality. By selecting this option, the Federal Reimbursable Agreement value appears in the drop-down list for the contract classification field when adding a new contract. While the value in the contract classification field defaults to Standard, you can select to specify the contract as a reimbursable agreement. Reimbursable agreements are subject to additional edits as described in the PeopleSoft Contracts PeopleBook.

Apportionment Amount Restricted

Controls whether the amount field on the Contract General page is open and editable upon adding a contract or unavailable for entry. If you select this check box, the amount field on the Contract General page is unavailable for entry and the system populates the amount field.

This field appears on the page only if you select the Federal Reimbursable Agreement check box.

Separate Billing and Revenue

Select to define and apply different rates for billing and revenue calculations for rate-based contract lines associated with a fee type (cost-plus). This option is only applicable to contracts with a contract classification of Government.

Calendar SetID

Select a setID for your calendars.

Detail Calendar

Select a calendar with the lowest level of time periods for which you want to sum and display forecasted revenue.

Summary Calendar

Select a calendar with a higher level of time periods than the detail calendar, for which you want to sum and display forecasted revenue.

Acctg Definition SetID (accounting definition set ID)

Select an accounting definition setID for the Journal Generator. The system uses the value in this field for streamlined revenue processing.

Acctg Definition Fix Fee (accounting definition fix fee)

Select an accounting definition for fixed fee contract lines. The system uses the value in this field for streamlined revenue processing.

Acctg Definition Projects (accounting definition projects)

Select an accounting definition for rate-based contract lines. The system uses the value in this field for streamlined revenue processing.

Acctg Definition TBP (accounting definition Transaction Billing Processor)

Select an accounting definition for contract lines coming from the Transaction Billing Processor. The system uses the value in this field for streamlined revenue processing.

Last Banner ID Used

The last sequence number for the advertising banner used in the system. Banner IDs are system-generated and stored here.

eSettlements Matching Process

Select to require additional, subsequent voucher approval to occur after the Payables Matching Application Engine process (AP_MATCH) completes. eSettlements uses the Matching process, established at the payables business unit level. However, you can specify additional voucher approval during buyer registration. If you do not select this check box, any voucher that passes the Matching process is set to approved.

Market Rate Index

The highest level of organization throughout your PeopleSoft system. Enter an index to be used throughout eSettlements when calculating exchange rates.

Buyer Direct

Select for a buyer direct implementation wherein a single buying organization (buyer) controls the application and provides an interface for many suppliers.

Business Service Provider

Select for a business service provider implementation wherein a consolidator controls the application and provides an interface between multiple suppliers and buyers, acting as an intermediary and collecting or aggregating invoices from multiple suppliers for multiple buyers

Activate Notifications

Select to enable email notifications to be sent to buyers and suppliers. Notifications are sent to recipients according to the notification setup that you define on the Define Buyer Notifications - Define Notification Types page in the Review Buyer Details component in eSettlements.

Expose ChartFields to Supplier

Select to enable suppliers to see the accounting information on invoices. Depending on buyer specifications, the supplier may be able to edit information as well as view it.

Selecting this check box enables the buyer to, at the buyer registration level, define ChartFields to display, be editable, or remain hidden. Selecting this check box means that all buyers have access to the ChartField Configuration page in the Review Buyer Details component.

Note. By selecting this option, you are enabling supplier access to update the ChartFields on non-purchase order invoices.

Approval Type

Select the approval type. Options are:

• Virtual Approver: Select to implement invoice approval using PeopleSoft Workflow. If you select this option, you can use the business processes and rule sets supplied with the system. However, you may need to modify the rules, roles, and routings to suit the organization. Set up of business processes, rule sets, and routings are completed using the Virtual Approver feature.

• Approval Framework: Select to implement invoice approval using the Approval Framework. Approval rules, roles and routings are delivered. During buyer registration the buyer administrator establishes invoice approval information and creates user profiles with approval roles corresponding to the buyer's specified approval level requirements and attaches monetary limits to the approval levels. The user profile defines the specific role for the approver, and lists the business units (buying entity IDs) each approver is responsible for approving. Only those roles assigned to one of the buyer role types are eligible to be selected as approval roles.

Withholding

Select to enable users to enter withholding information for suppliers.

XSL Location

Enter the location of the CXML_IN.XSL file on the application server for use with the cXML attachment upload feature.

External Node

Enter the external node for cXML routing. In the delivered data, the external node is PSFT_SUPPLIER_NETWORK. This value is used by the cXML attachment upload feature.

Field Name

Displays DEPTID by default. If you have performed ChartField configuration or created another field that represents a department in your organizational structure, select the field name for your department ChartField.

Expense Entry

Select Frequent User or Occasional User to indicate which view employees see when they access the Expense Report - Expense Report Entry page. If you select Frequent User, the system displays the Enter Expense Lines grid with tabs (such as Overview, Detail, and Location); if you select Occasional User, the system displays the Enter Expense Lines grid without the grid tabs.

Employees override the expense entry selection on the Installation Options - Expenses page if they select an expense entry option on their user defaults page.

Use Travel Services

Select to activate the travel services feature for the Expenses application. If the Use Travel Services check box is selected, then any time that an employee profile is added, modified, or deleted, the system sets a flag on the employee travel profile tables to indicate that a change was made.

When the Import or Export Travel Profile processes are run, the system passes employee travel profile data to the travel partner for travel profiles with the change flag (CHANGE_FLAG) on the Travel Profile table (TV_TRVL_PROF) set to Y (yes).

Combo Edit

Activates combination editing, which prevents adding rows containing invalid combinations of ChartFields.

Workflow Enabled

Links the expense system to PeopleSoft Workflow so that you can automate your expense-related business processes and send emails to employees regarding expense reports, approvals, cash advances, and so forth.

Allow Overage Accounting

Select to enable Expenses to process amounts exceeding approved limits for expense types. When you set up an expense type, you can select a billing code parameter called Overage for that expense type.

Selecting this option activates the Overage column on the Expense Types 2 page, which allows employees to charge a different account for the amount they spend over their approved limits for the expense types. This option must be selected if you are enabling DCAA.

DCAA Enabled (Defense Contract Audit Agency enabled).

Select to enforce DCAA audit requirements for time reporting. When selected, Expenses enforces DCAA compliance and functionality, unless you disable DCAA processing for specific business units or employees.

See Defining a PeopleSoft Expenses Business Unit.

See Maintaining Employee Organizational Data.

One Step Project Staging

Select to enable users to stage time reports and adjustments in Expenses and automatically call the PC_EX_TO_PC Application Engine to stage the data into the PeopleSoft Project Costing tables. If this option is disabled, the Expenses process only stages the transactions. You must then manually execute the PC_EX_TO_PC process from the Project Costing menu.

Note. Expenses displays this check box only if Project Costing is installed.

If you are using the one-step staging process to automatically load expense data into Project Costing, you must set up identical run control IDs for both the EX_PC_TM_STG and PC_EX_TO_PC application engine processes for the functionality to successfully stage the Expenses data to Project Costing.

Scanning not enabled

Select to prevent your expense system from using bar code scanning.

Preprinted Envelopes used

When you select this option, scanning a preprinted envelope from the Receipt Barcode Verification page populates the Receipt ID field with a value different from the Report ID field. Track receipts by placing them in an envelope printed with a bar code; track expense reports by using a bar code printed on the report itself.

If this option is not selected, the Receipt ID field on the Receipt Barcode Verification page is inactive.

Preprinted Envelopes not used

When you select this option, selecting an expense report ID from the Receipt Barcode Verification page populates the Report ID field and the Receipt ID field. Therefore, you can track receipts using the same bar code as for the expense report.

Method

Select Font to use a font stored on the client machine; select None for no bar coding.

Option

Select an option that indicates that you want to use the attachment feature.

Attachment Location

Select an option to indicate where attachments are allowed for expense transactions. Options include Header Level, Header and Line, Line Level, or No Attachments Allowed.

Accounts Payable or Payroll

Select from where the employee expense reimbursements will come. This selection applies only to expense payments for employees. You still use your payables system for expense payments to other recipients, such as credit card vendors.

Last Advance ID, Last Report ID, Last Time Report ID, Last Travel Auth ID and Last My Wallet Doc Id

Expenses uses automatic numbering to identify expense documents. This region displays the most recently used number for cash advances, expense reports, time reports, and travel authorizations.

Project Manager

If selected, the system searches for the designated project manager in the Project Costing system and routes the expense documents to that person.

HR Manager - Supervisor

If selected, the system searches the employee table to find the employee's manager who is the designated approver.

Project Approval List Routing

Select to require special or supplemental approvals following the Project Manager approval.

HR Manager - Supervisor

The system searches the employee table to find the employee's manager or supervisor who is the designated approver.

Approval List Routing

The system searches the approval tables to find the correct approver for the employee's business unit.

Enable Email Approvals

Select to enable email approvals for expense transactions when no risk template is defined in the system or no risk template is assigned to an approver. When a risk template is defined and assigned to an approver, the template overrides the email approval setting on the Installation Options - Expenses page.

Note. When this option is used, there is a hierarchy that determines email approvals.

See Setting Up Risk Templates for PeopleSoft Expenses.

Bank ID Qualifier

Displays part of the bank table used to differentiate banks within the same country.

Payment Method

Select how expense payments will be made. Values are:

• Automated Clearing House: Send all expense payments to a central location for distribution to individual employee bank accounts.

• Electronic Funds Transfer: Reimbursement will occur using an electronic funds transfer or a direct deposit to the employee's bank account.

• Giro - EFT: Reimbursement will occur using an electronic fund transfer. This type of EFT is a form of payment that is supported only in Singapore.

• System Check: Reimbursement is in the form of a paper check. This is the default payment method.

Expense Transaction Code

Select the transaction code to use for interunit and intraunit processing of expense reports. The transaction code is associated with ChartField values for various accounting entry types.

Advance Transaction Code

Select the transaction code to use for interunit and intraunit processing of cash advances. The transaction code is associated with ChartField values for various accounting entry types.

Include Account Maintenance

Select to indicate that the account maintenance process should run during the Load External Data process. This applies to American Express, Visa, and MasterCard credit cards.

Deselect to indicate that only transaction data loads during the Load External Data process

Update Profile for New Account

Select to indicate that the Load External Data process automatically adds a new account to the employee profile if there are credit card numbers in the file that can be matched with an existing employee. This applies to American Express, Visa, and MasterCardV3 (xml file).

Note. MasterCardV2 (flat file), employee identification is not passed, therefore all the new accounts are sent to the error table where the error message must be corrected. In addition, you must manually add the new account to the employee profile if it is received from a MasterCardV2 flat file.

Note. You must select Include Account Maintenance before selecting this option.

Deselect to indicate that all new credit card information is sent to the error table where the error message must be reviewed and corrected.

Urgency Options

Click to access the Urgency (in Days) page.

High

Red square

Medium

Yellow triangle

Low

Green circle

From and To

Enter the number of days that represents the days outstanding that each report is considered to be a low, medium, or high level of urgency.

For Expense Reports, Cash Advances, Time Reports, and Time Report Adjustments, the difference in days is calculated from the date the report is submitted to the current date. For example, if a report is considered a low level urgency when it is 0-10 days outstanding, then enter 0 in the From field and enter 10 in the To field. If the report is considered a medium level urgency when it is 11-20 days outstanding, then enter 11 in the From field and enter 20 in the To field. If the report is considered a high level urgency when it is 21-999 days outstanding, then enter 21 in the From field and enter 999 in the To field. As a result, any report that has been in the approvers' queue for more than 21 days is displayed as a high urgency.

For travel authorizations, the difference in days is calculated from the current date to the Date From field on the Travel Authorization Entry page. The setup is different from the other reports. An example of a travel authorization is: a low level urgency is from 999 to 15 days; a medium level urgency is from 14 to 4 days; and a high level urgency is from 3 to 0 days.

Adv Purchase

Enter the number of days to be added to the high, medium, or low value when calculating advance purchases.

In some industries, advanced purchases (for example 2 weeks) can result in lower prices. To accommodate this, travel authorizations include the Adv Purchase field. This field includes a number that is added to the low, medium, and high values when calculating urgency. For example if high urgency is set from 3-0 days, and the Adv Purchase field is set to 14 days, high urgency is triggered from 17-0 days before travel begins. This insures that the travel authorization report is displayed as a high urgency so that the report can be approved before the price goes up.

Journal Approval Method

Specify one of the following journal workflow approval methods for general ledger journal entries and standard budget journals:

• Virtual Approver: Select this journal approval workflow methodology, which requires the use of PeopleSoft Application Designer to define business processes, activities, business events, worklists, routings, and approval rule sets. This is the default value for the field.

• Approval Framework: Select this workflow methodology, which provides a configurable framework within the PeopleSoft Internet Architecture to simplify the approval process implementation.

  Note. The journal approval process is the same using either method. The difference is the setup and maintenance of the workflow.

  See PeopleSoft General Ledger PeopleBook, Approving Journal Entry, Setting Up Journal Entry Approval in PeopleSoft Workflow.

  See PeopleSoft General Ledger PeopleBook, Setting Up and Using Configurable Workflow

Execute on Server

Enter a default process scheduler server name for the online journal edit process to use when journals are edited online. If this field is blank, the online journal edit process is scheduled without a process scheduler name. In this case, the process is typically picked up by the master scheduler and assigned to the next available process scheduler server.

Sleep Time

Enter the time interval (in seconds) that the online PeopleCode sleeps between checking the journal edit process status. Once the journal edit process is complete, and after the system checks the status, it refreshes the component to show the edited journal. Supplying the right interval to meet your organization's needs can be an important factor in preventing a bottleneck or deadlock when multiple journal edit processes are continually submitted. The Online Journal Edit does not release the journal entry page until the previous edit process finishes. In prior releases, the interval in seconds that the PeopleCode would check the process scheduler server status was 10 seconds. This may be too long, particularly when using Commitment Control. Select the ideal number of seconds for your organization depending on your environment and your process scheduler server settings.

Validate Journal Source in Journal Copy

Select this option to receive an error when copying a journal with an inactive journal source.

Projects

Select to indicate that PROJ_RESOURCE is the source for calculating balances using these analysis types:

• Sponsored: CCA, COM, and CRV.

• Cost Share: CCO, CSA, and CSC.

Commitment Control

Select to indicate that:

• Sponsored balances are calculated excluding the cost share ChartField values selected on the Facilities and Admin Options page (Set Up Financials/Supply Chain, Business Unit Related, Grants, Facilities Admin Options).

• Receipt balances are calculated using only the cost share ChartField values selected on the Facilities and Admin Options page.

Project

Select to indicate that projects are to be used as the source for calculating transaction balances on the summary, detail, and transaction pages. When Project is selected, the Reporting Analysis Group group box appears on this page. In addition, when Project is selected, you should run these processes to maintain transaction data in PROJ_RESOURCE:

• Purchasing to Project Costing process (PC_PO_TO_PC).

• Payables to Project Costing process (PC_AP_TO_PC).

• Requisitions to Project Costing process (PC_PO_TO_PC).

Commitment Control

Select to indicate that commitment control is to be used as the source for calculating transaction balances on the summary, detail, and transaction pages. When Commitment Control is selected:

• The Third Party Cost Account field appears on this page.

• The budget ledger should include the Project Costing business unit, Project ID and, or the Activity ID, and Account.

• Budget checking must be line-by-line.

• Expense transactions come from the KK_ACTIVITY_LOG table and are stamped with an end of the month date.

Budget Group by

If the Transaction Source is Project, select the ChartField that is defined in the PROJ_RESOURCE table. Only values with a PC transaction source are shown.

If the Transaction Source is Commitment Control, select the ChartField that is defined in the KK_TRANS_LOG table. Only values with a KK transaction source are shown.

Warning! If you choose to use the Activity ChartField, you may receive an unrestricted list of all activities. This unrestricted list of activities can be very large and adversely impact the performance of your system. For example, if your organization is using PeopleSoft Project Costing for capital projects and IT projects, which can contain thousands of activities, the system will return all of the activities when a user clicks the prompt for the Budget Group By field.

Third Party Cost Account

Select the account to use to display transactions in the Third Party Cost section of the Expenditure Details Inquiry page. This is an optional field. If you leave this field blank and the transaction source is Commitment Control, the system does not separate third party costs.

Tree Set ID

Select a SetID to use for calculating actuals balances that appear on the Budget Status tab of the Award Detail and Project Detail pages.

Reporting Tree

Select the tree to use for calculating actuals balances that appear on the Budget Status tab of the Award Detail and Project Detail pages. Only account-based trees are available. If no reporting tree is selected, or if the account in the transaction data cannot be found in the reporting tree, then the transaction data is summed using UNKNOW as the budget category.

Sponsor Expenditures

Select the analysis group for reporting sponsor expenditure balances. The Grants Sponsor Actual Costs (SPACT) analysis group appears as the default. The analysis group that is selected controls the analysis types that are included in the transaction balance calculations, which appear on the award and project summary and detail pages. The analysis types that are included in the SPACT analysis group are ACT, GLE, PAY, and SFA.

Sponsor Encumbrances

Select the analysis group for reporting sponsor encumbrance balances. The Grants Sponsor Encumbrances (SPENC) analysis group appears as the default. The analysis group that is selected controls the analysis types that are included in the transaction balance calculations, which appear on the award and project summary and detail pages. The analysis type that is included in the SPENC analysis group is COM.

Sponsor Pre-encumbrances

Select the analysis group for reporting sponsor pre-encumbrance balances. The Grants Sponsor Requisitions (SPREQ) analysis group appears as the default. The analysis group that is selected controls the analysis types that are included in the transaction balance calculations, which appear on the award and project summary and detail pages. The analysis type that is included in the SPREQ analysis group is REQ.

Third Party Expenditures

Select the analysis group for reporting third-party expenditure balances. The analysis type and analysis group for third-party expenditures is user-defined. Therefore an analysis group does not appear by default.

Cost Share Expenditures

Select the analysis group for reporting cost share expenditure balances. The Cost Sharing Analysis Group (CSTSH) analysis group appears as the default.

Cost Share Encumbrance

Select the analysis group for reporting cost share encumbrance balances. The Cost Sharing Commitment Balance (CSCOM) analysis group appears as the default.

Cost Share Pre-encumbrance

Select the analysis group for reporting cost share pre-encumbrance balances. The Cost Sharing Requisition (CRQ) analysis group appears as the default.

Default InterUnit ID Prefix

Initializes automatically generated InterUnit transfer IDs. Automatic numbering for InterUnit IDs is established at the installation level to ensure that InterUnit IDs are unique throughout your enterprise.

Auto Reserve Counter

Defines the starting number for new run control IDs created when the Material Reservations process is initiated from the Material Stock Request component. The system only uses this counter if the Auto-Reserve option is selected for the Inventory business unit on the Fulfillment Setup page.

Auto Confirm Counter

Defines the starting number for new run control IDs created when the Picking Confirmations process is initiated from the Picking Feedback page. The system only uses this counter if the Auto-Confirm option is selected for the Inventory business unit on the Fulfillment Setup page.

Auto Deplete Counter

Defines the starting number for new run control IDs created when the Depletion process is initiated from the Shipping/Issues component. The system uses this counter only if the Auto-Deplete option is selected for the Inventory business unit on the Fulfillment Setup page.

InterUnit ID Counter

Defines the sequence number to be used for InterUnit transfers between Inventory business units.

Automatic Lease Approval

Select to enable lease activation for a lease. If selected, the roles defined as an Internal Administrator and Internal Manager can activate leases. If deselected, only the roles defined as Internal Manager can activate leases.

See Page Used to Define Lease Administration Roles.

Google Map API Key

An API key needs to be generated and entered in this field to display the Google map on the Site page. The API key is generated from the following URL. http://code.google.com/apis/maps/signup.html.

Once the API key is generated and entered, the site map location will be based on the latitude and longitude for the site.

Business Unit

Select the value for the Manufacturing business unit that will receive changes from the PeopleSoft Product Lifecycle Management (PLM) system.

Note. The PeopleSoft system presumes a single site, so you are defining it here for the PeopleSoft system.

Standard Unit of Measure

Define a value for all inbound items being added. This is useful if all inbound items will share the same UOM from the PLM system (such as EA).

Note. Alternatively, you can maintain a user-defined field in the PLM system for the appropriate Item and map this field from the additional attributes value within the PDX XML to the PeopleSoft Field value, Item Unit of Measure in the User Defined Field Mappings group box on this page.

Important! The value in the PLM field must match the field that is defined in the XML.

Item Status Mappings

Define the item life cycle status mapping for items with a status of:

• Active

• Discontinue

• Hold

This value is used when change orders are released to the PeopleSoft system. The PeopleSoft item status (SetID and business unit) is based on the affected item life cycle value for each item on a change order within the PDX XML. Therefore, any valid life cycle status that can be included on a change order sent to the PeopleSoft system must be mapped in this group box.

The LifeCycle Phase field on this page can contain commas to define a one-to-many mapping between the PeopleSoft system and the PLM system. For example, the screen shot shows how the life cycle status of Production and Preliminary are to be considered an Active item status for the PeopleSoft system item status.

Note. When a new item with an Active status is added from the PLM system with an effective date greater than today's date, the PLM system effective date of the affected item is ignored in the PeopleSoft system and the current date (today) is used at the item level (SetID and business unit). This allows revisions and manufacturing BOMs to be created for the item in the PeopleSoft system.

However, future PLM system effective dates are used for the start date of the item or revision, and also for future effective dates associated with a Future item status. For example, if an item is currently active in the PeopleSoft system, you can send a PLM system change order to specify future obsolescence of the item by having a PLM system affected item with a future date and a future status intended to obsolete the item. In this case, the current PeopleSoft system status will remain Active and a future status will be specified as Discontinue.

Posting Method

Select from the following values:

Detail Offset Method: Balances each individual distribution line. Offsets to the distribution lines inherit the non-account ChartField values based on the established inheritance rules.

Summary Control: Balances the voucher rather than the individual lines.

Enable Federal Payment

Select to enable U.S. federal payment schedule generation for the installation. Schedule numbers must be unique, so these ranges cannot overlap. This option is for U.S. federal agencies only.

When you select this option, you must enter start and end schedule numbers for Transportation, Other, and Manual schedule types.

Transportation Start Number, Other Start Number, Manual Start Number, and End Number

Define a schedule number range for various schedule payment types. Enter a beginning transportation, other, and manual number, and an end number for each to define the range for each payment schedule type.

Last ID Number

For each payment schedule type, enter the last used payment schedule ID. The system automatically begins numbering subsequent payment schedules with the next higher number. The Pay Cycle Application Engine process (AP_APY2015) updates the last ID number.

Enable Date Calc Basis (enable date calculation basis)

Select to enable Prompt Payment Due Date calculation for the installation.

Enable CCR (enable Central Contractor Registration)

Select to enable CCR processing for the implementation.

Use SIC Code Functionality (use Standard Industrial Classification functionality)

Select to indicate that your Payables implementation already has updated SIC codes, and that the system should use these updated codes for CCR processing. When this check box is enabled, the system retrieves the updated SIC codes from existing vendor information. If you do not select this option, the system adds the correct, updated code information directly to the Central Contractor Registry ID Numbers page.

Use NAICS Code Functionality (use North American Industry Classification System code functionality)

Select to indicate that your Payables implementation already has updated NAICS codes, and that the system should use these updated codes for CCR processing. This functionality is similar to that of the Use SIC Code Functionality field.

Enable Late Charge

Select to enable late charge calculation at the installation level. If you do not select this option, all late charge information is hidden from users.

Evaluate Discount Rate

Select to have the system compare if it is more beneficial to take a discount by paying a discounted voucher early or by waiting for the due date, earning the interest income during that time.

You set up your discount evaluation parameters when you set up bank accounts and pay cycles.

Document Association Group

Specify the document association group to use in the Matching process. The document association group defines the types of match associations and the sequence that the Matching process performs.

Default Planning Instance

Displays a default set of data (business units, items, supplies and demands) constituting the inputs and outputs of a supply plan.

Message Numbers

Displays numbers used by the system as starting points to automatically number Supply Planning messages for purchase orders, transfer orders, and production orders.

Project Portfolio Mgt Installed (Project Portfolio Management installed)

Select to indicate that PeopleSoft Project Portfolio Management is installed. When Project Portfolio Management is installed, project requests can begin only in Project Portfolio Management and not in Program Management.

Enable Project Request Workflow

Select to activate the project request workflow options on this page.

Require Funding Department Manager approval

Select to require that project requests be approved by a funding department manager before projects can be created and assigned resources.

Notify when Project Request is created

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is created.

Notify when Project Request is updated

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is updated.

Notify when Detail Plan is created

Select to indicate that an electronic notification is sent to the appropriate parties when a detail plan is created for a project request.

Notify when Project Request is approved

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is approved and the project can be created.

Notify when Project Request is denied

Select to indicate that an electronic notification is sent to the appropriate parties when a project request is rejected.

Enable Workflow

Select to enable program budgeting workflow.

Enable Issue Management Workflow

Select to activate the Issue Management workflow options on this page.

Issue Summary

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue summary on the Issue page.

Issue Priority

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue priority on the Issue page.

Resolution Description

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue resolution description on the Issue page.

Issue Notes

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue notes on the Issue - Notes and Attachments page.

Issue Description

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue description on the Issue page.

Issue Status

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue status on the Issue page.

Actual Resolution Date

Select to trigger workflow to the appropriate program, project, or activity owner when a user changes the issue actual resolution date on the Issue page.

Issue Attachments

Select to trigger workflow to the appropriate program, project, or activity owner when a user adds issue attachments on the Issue - Notes and Attachments page.

Enable Activity Resource Workflow

Select to activate the Resource Name workflow option on this page.

Resource Name

Select to enable the ability for project managers to notify resources of new activity assignments from the Resources page.

Enable Deliverables Workflow

Select to activate the Assigned To workflow option on this page.

Assigned To

Select to provide the project manager the option to trigger email notification to the resource for assigned deliverables.

SetID

Enter a setID that identifies the default control tables tableset.

Temporary File Path

Enter a file path and directory on the application server that are needed to import a third-party application and project tree into Project Costing. The Load Projects and Activities Application Engine process (PC_INTF_GEN), which is used to load projects and activities into Project Costing, stages the project tree as a flat file to this directory and invokes the Projects Tree Integration Application Engine process (PC_TREE_LOAD) to load it into Project Costing.

The default value is c:\temp\.

Last Project ID

Enter a numeric value that specifies the last project ID issued.

Last Transaction ID

Enter a numeric value that specifies the last transaction ID issued. The default value is 10000000.

Enable Separate Debit/Credit

Select to enable separate debit and credit entries for account processing. The default value is deselected.

Allow Multiple Report Summary

Select to refresh the rows in the Project Transactions Reporting table (PC_RPO) based on the user's operator ID and the security defined for that user. If deselected, the system overwrites the Project Transactions Reporting table each time that the Report Summarization Application Engine process (PC_RPO) runs and is not subject to project-level security.

See Creating and Modifying Reports Using the Report Summarization Process.

Enable Organization

Select to enable transorganizational accounting, which is the ability to charge transactions to an organizational entity that differs from that of the resource creating them.

Enable Sharing

Select to enable cost and revenue sharing between a resource's organization and the organization that owns the project or activity.

Enable Projects Budgeting

Select to activate Project Costing budgeting functionality including the creation of budgets through online pages or integration with Microsoft Project 2002.

When this option is selected and you create budget plans, the budgets are stored in the Project Budget Plan (PC_BUD_PLAN) and Project Budget Detail (PC_BUD_DETAIL) tables. Upon finalization of these budgets, transactions are sent to the Project Transaction table (PROJ_RESOURCE) and updated in the Summary Budget Data table (PC_BUD_SUMMARY). The Summary Budget Data table is used for delivered reporting analytics.

Deselect this option for the system to send transactions to the Project Transaction table only. The default value is deselected.

Default Calendar ID

Select a default calendar to use for project budgeting. The default value is MN (monthly period calendar beginning January 1). This field is available only if you select the Enable Projects Budgeting option.

If you use Program Management, this field is used as the default budget period when you create budget detail lines by using the Program Budgeting feature. Each plan may use a different budget calendar.

Default Number of Periods

Enter a default number of time periods to use in Project Costing budgeting. The default value is 12, and the field is a two–digit field. Therefore, you cannot exceed a value of 99. This field is available only if you select the Enable Projects Budgeting option.

Allow Get Plan Distribution by Department

Select to enable users to enter one or more general ledger (GL) business units, departments, and distribution percentages during the budgeting process for the system to use to distribute resource costs to budget detail rows. Deselect this option to distribute costs to budget detail rows based on the GL business unit and department from the budget items that are entered on the Resources by Activity page in Program Management.

When you select this option, the Distribute Activity Resource Amounts page appears when you click the Get Plan button on the Budget Plan page.

This field appears only if you use Program Management. The default value is option selected.

Cost Budget

Select a default analysis group to use for cost budgets in Project Costing budgeting. The analysis group that you enter in this field appears as a default value for the Cost Budget analysis group on new projects. You can override the default value at the project level.

Revenue Budget

Select a default analysis group to use for revenue budgets in Project Costing budgeting. The analysis group that you enter in this field appears as a default value for the Revenue Budget analysis group on new projects. You can override the default value at the project level.

Actual Cost

Select a default analysis group to use for actual cost transactions throughout the Project Costing system. The analysis group that you enter in this field appears as a default value for the Actual Cost analysis group on new projects. You can override the default value at the project level.

Actual Revenue

Select a default analysis group to use for revenue transactions throughout the Project Costing system. The analysis group that you enter in this field appears as a default value for the Actual Revenue analysis group on new projects. You can override the default value at the project level.

Billing

Select a default analysis group to use for billing transactions throughout the Project Costing system.

Forecast Cost

Select a default analysis group to represent the estimate at completion costs for a project. The analysis group that you enter in this field appears as a default value for the Forecast analysis group on new projects. You can override the default value at the project level.

Forecast Revenue

Select a default analysis group that appears as the default forecast revenue analysis group on the Project Costing Definition page. The FREV analysis group is predefined and contains the same analysis types as the PSREV analysis group plus the ETB (billing estimate to complete) analysis type. Users can modify this value to any analysis group that is defined in the system.

See Analysis Groups.

Requisition Reversal

Select an option that determines the calculation method that the system uses to reduce the balance of purchase requisitions as corresponding purchase orders are dispatched. Available values are:

COM Amount: Reduces purchase requisitions by the quantity and amount of corresponding purchase orders when they are dispatched.

REQ Rate: Reduces requisitions by using the committed quantity multiplied by the cost per unit on the purchase requisition. This is the default option.

REQ Total: Reverses the purchase requisition entirely when any corresponding purchase order is committed.

From Feed

Select to automatically run the Purchasing Adjustment process (PC_POADJUST) when the Purchasing to Project Costing Application Engine process (PC_PO_TO_PC) runs. The Purchasing Adjustment process creates a requisition reversal row in the Project Transaction table.

Purchase Order Reversal

Select an option that determines the calculation method that the system uses to reduce the balance of purchase requisitions as corresponding vouchers and material requests are processed. Available values are:

COM Rate: Reduces the purchase order based on the actual quantity from purchase order vouchers or material requests multiplied by the line cost per unit on the purchase order. This is the default option.

ACT Rate: Reduces the purchase order in the amount of the actual quantity and cost.

From Feed

Select to automatically run the Purchasing Adjustment process when the Payables to Project Costing Application Engine process (PC_AP_TO_PC) runs. The Purchasing Adjustment process creates a purchase order reversal row in the Project Transaction table.

File Attachment Option

Select a location to store file attachments. Available values are:

File Server Select to store files on a file server. This option is a more efficient way to store files; however, it requires that you set up an FTP to the file server. This is the default option. If you select this option, you must enter an attachment directory in FTP Root field.

Database Select to store files in a database.

Important! If you want to send file attachments in email messages, you must select the File Server option.

FTP Root

If you store attachments on a file server, enter the home directory where the attachment files are stored. This field appears only if you select the File Server option.

Enable Open Period Control

Select to enable open-period validation of newly created project transactions. The system validates the accounting date on project transactions against the Project Costing open periods or the GL open periods. If the accounting date does not fall within the open period, the system overrides the date with the closest, open-period date. The default value is deselected. Budget transactions are not validated.

Open Period Source

Select the source against which the system validates the accounting date on project transactions. This field appears only if you select Enable Open Period Control. Available options are:

Projects Validates open periods based on a Project Costing business unit's calendar. This is the default option.

General Ledger Validates open periods based on a GL business unit calendar.

Analysis Group

Select an analysis group that contains the analysis types that will be secured. Transaction rows of these analysis types appear as read-only rows on the Transaction List page. You can add or delete transactions that belong to secured analysis types only if you open the page in the Correct History mode.

Proposal Mgmt Bill Estimate (proposal management bill estimate)

Enter the default analysis type for revenue budget rows that are created when you run the Generate process in Proposal Management. The default value is ESB (Bill Estimate).

See Configuring Labor Defaults, Bill Options, and Security.

Proposal Mgmt Cost Estimate (proposal management cost estimate)

Enter the default analysis type for cost budget rows that are created when you run the Generate process in Proposal Management. The default value is ESC (Cost Estimate).

Maintenance Mgmt Tools Usage (maintenance management tools usage)

Enter the default analysis type to identify actual tools usage rows from Maintenance Management. The default value is TUG (Tools Usage).

See Maintenance Management Tools Usage Process.

SPro Progress Log

Enter the default analysis type for importing deliverables progress log rows from PeopleSoft Services Procurement. The delivered default value is SPL.

Cost Estimate to Complete

Enter the analysis type that the system assigns to rows that are created when activity remaining work (estimated work − actual work) is multiplied by the activity cost rate. The default value is ETC. This field is available only if you use Program Management.

See Viewing and Loading Estimate to Complete Transactions.

Bill Estimate to Complete

Enter the analysis type that the system assigns to rows that are created when activity remaining work (estimated work − actual work) is multiplied by the activity bill rate. The default value is ETB. This field is available only if you use Program Management.

Enable Status Control

Select to enable status control functionality, which enables you to control transactions based on analysis types and effective dates. By using status control options, you can stop transactions from a feeder application if a project or activity status changes on the project Status page or activity Status page. The default value is deselected.

See Controlling Incoming Transactions.

Analysis Group

Specify an analysis group that contains analysis types to use for journal entry.

Load Time Automatically

Select for PeopleSoft Time and Labor to publish time and labor actual PAY rows to the Project Transaction table (PROJ_RESOURCE) as soon as payroll is complete. If deselected, you must run the Time and Labor to Project Costing Application Engine process (PC_TL_TO_PC) manually to load the data into the Project Transaction table from a staging table. The default value is deselected.

See Reviewing and Loading Data to PeopleSoft Project Costing Tables.

Date Option

Specify the type of date (accounting or transaction) to use for resolving rates for both pricing and funds distribution. The rates for both of these processes are effective-dated. The default value is accounting date.

Reprice Deferrals

Select to reprice a row that has been priced but not billed. The default value is deselected.

Review Required for Billing

Select to require project transactions to be reviewed before they can be billed. You can override this option at the project type level and for individual projects. Conduct reviews by using the Project Manager Review component (PC_PM_REVIEW). The default value is deselected.

See Reviewing and Adjusting Project Costs.

Enable Funds Distribution

Select to enable the Funds Distribution feature. Use the Funds Distribution page to identify cost transactions that are eligible for distribution, and the Funds Distribution - Target Definition page to define target rows to distribute costs among funding sources.

Run for Incoming Transactions

Select to indicate that the Funds Distribution (PC_FND_DIST) process should automatically run when processing incoming transactions from the feeder systems that send transactions to Project Costing. This includes transactions created from the Add Transactions page and the Third Party Loader process. When this option is selected, the Funds Distribution process assumes that the Apply Burden Rates and the Run Pricing After Funds Distribution options are enabled on the Funds Distribution run control page.

This option is only enabled if the Enable Funds Distribution option is selected.

Update Threshold Amounts

Select to allow a threshold amount to be modified on the Distribution Rules page after costs have been processed against the threshold. The threshold may not be lowered below the distributed amount.

Deselect to indicate that threshold amounts can not be changed once costs have been processed against the threshold.

This option is only enabled if the Enable Funds Distribution option is selected.

One Target Definition

Select to indicate that a specific target definition is to be used for all source analysis types, on a funds distribution rule, for all Project Costing business units. This option can be overridden at the Project Costing business unit and project levels.

Deselect to indicate that an individual target definition is to be defined for each source analysis type, on funds distribution rules, for all Project Costing business units. This option can be overridden at the Project Costing business unit and project levels.

This option is only enabled if the Enable Funds Distribution option is selected.

Allow Reversals

Select to display a Reversals check box on the Funds Distribution - Target page. Reversal transactions are generated to send through budget checking and balance general ledger entries.

Deselect to hide a Reversals check box on the Funds Distribution - Target page.

This option is only enabled if the Enable Funds Distribution option is selected.

Balancing Analysis Type

Select the analysis type that should have the Balancing check box automatically selected when defining Funds Distribution target rows.

Expenses

Select to invoke the summarization process during the Expenses to Project Costing Integration process (PC_EX_TO_PC).

General Ledger

Select to invoke the summarization process during the General Ledger to Project Costing Integration process (PC_GL_TO_PC).

Third Party Loader

Select to invoke the summarization process during the Third Party Loader to Project Costing Integration processes.

Pricing Engine

Select to invoke the summarization process during the Pricing Engine process (PC_PRICING).

Variance Pricing

Select to indicate that the Variance Pricing process should use the Summarization engine to net target and history rows.

Deselect to indicate that the Variance Pricing process should net rows using a fixed set of fields. These fields are: Business Unit, Project, Activity, Resource ID From, Analysis Type, Resource Type, Category, Subcategory, Contract Number, Contract Line Number, Unit of Measure, General Ledger Business Unit, Account, Department ID, Operating Unit, Product, Fund Code, Class, Program, Budget Reference, Affiliate, Affiliate Intra1, Affiliate Intra2, ChartField1, ChartField2, ChartField3, Foreign Currency, Currency Code, and Currency Effective Date.

A Summarization Template for the Variance Pricing product code must also be set up. Otherwise, the fixed set of fields are used.

Time and Labor

Select to invoke the summarization process during the Time and Labor to Project Costing Integration process (PC_TL_TO_PC).

Date Option

Select the date option that the system uses to process time reports that are created in Expenses and brought into Project Costing. Available options are:

Date Under Report: The dates entered on time reports when they are created in Expenses are the same dates that the system uses when the time reports are imported into Project Costing. This is the default value.

Period End Date: The time report end date determines the accounting period to which the system charges time in Project Costing. This setting is particularly important when the reporting period spans the end of one accounting period and the beginning another accounting period. For example, assume that you use monthly accounting periods and enter weekly time reports. If a month ends in the middle of a week, and therefore the reporting period spans the end and beginning of two accounting periods, the time is charged in Project Costing to the accounting period for which the reporting period ended—the latter of the two accounting periods.

See Integrating with PeopleSoft Expenses.

Cost Type From Transaction

Select to group and summarize the transactions to send to Asset Management by the cost types of the rows in the Project Transaction table instead of the cost type specified on the Define Assets page. The default value is deselected.

See Defining Project Assets.

Department ID from Transaction

Select to group and summarize the transactions to send to Asset Management by the department ID of the rows in the Project Transaction table instead of the department specified on the Define Assets page. The default value is selected.

Require Asset Approval

Select to require approval of asset capitalization transactions before they are sent to the Asset Management Loader tables. This option applies to assets that you create or adjust in Project Costing. It does not apply to asset retirement transactions.

Deselect the option to enable optional approval of assets. If approval is optional, assets with statuses of New and Approved are eligible to be sent to Asset Management. The default value is deselected.

See Reviewing and Approving Assets.

Single Currency Summarization

Select this option in a single currency environment if you have no need to send transaction currency detail to Asset Management when you capitalize assets. The capitalization processes ignore the five currency fields—Transaction Currency Code, Currency Effective Date, Rate Multiplier, Rate Divisor, and Rate Type—to achieve a greater level of summarization.

Deselect this option if you want to send currency transaction detail to Asset Management when you capitalize assets.

See Currency Summary Options.

Analysis Group - Budget

Select the analysis group from which to assign an analysis type for budget rows that you import from Microsoft Project. The analysis type from this group is later selected during the Microsoft Project integration process.

See Integrating with Microsoft Project.

Analysis Group - Actuals

Select the analysis group by which all transaction rows with an analysis type belonging to the group will be sent from Project Costing to Microsoft Project. Only transactions with analysis types in the specified analysis group will be synchronized between Project Costing and Microsoft Project.

Work Analysis Type

Select an analysis type to assign to work transactions (time entries) that are sent from Microsoft Project to the Project Transaction table. The default value is TLX.

Unit of Measure

Select the unit of measure for budget rows brought into Project Costing from Microsoft Project. The default setting is hours (MHR).

Last Used Fax File Number, Last EDX File Number, and Last Used Email File Number

Displays the last used file number. The system automatically numbers the files with the next sequential number.

Value for Max Qty on Breaks (value for maximum quantity on breaks)

Displays the maximum quantity to be used for quantity break price calculations.

Purchase Orders

Enter the maximum number of rows that you want returned when you search for purchase order-related information.

Requisitions

Enter the maximum number of rows that you want returned when you search for requisition-related information.

PO Approval Monitor

Enter the maximum number of rows that you want returned when you search for purchase order approval information.

Requisition Approval Monitor

Enter the maximum number of rows that you want returned when you search for requisition approval information.

Requisition to PO Select

Enter the maximum number of rows that you want returned when you search for requisitions that have been selected for purchase orders.

Close Short

Enter the maximum number of rows that you want returned when you search for purchase orders that have been closed with a short amount.

Contracts

Enter the maximum number of rows that you want returned when you search for contract information.

Last PO Req Loader ID (last purchasing requisition loader ID)

Displays the number of the last requisition loader request processed by the system. At initial setup, this is probably zero. As the Purchasing Requisition Loader Application Engine process (PO_REQLOAD) handles requests, it automatically numbers them beginning with the number that you enter here.

Min Loader ID (minimum loader ID)

Enter the lowest number that you want to use to identify requisition loader requests.

Max Loader ID (maximum loader ID)

Enter the highest number that you want to use to identify requisition loader requests. When the requisition loader reaches this number, it resets request numbering to the number that you enter in Min Loader ID.

Max Load Lines (maximum load lines)

Enter the maximum number of lines that can be loaded in a requisition loader process instance. Lines that exceed this number are ignored.

Number of Digits to Display

Enter the number of digits that appear for the procurement card.

Note. By default, the system displays only the last four digits of the card.

Default Voucher Lines

Enter the maximum number of procurement card transactions that are created for a voucher.

Note. The value from this page appears by default on the Voucher Stage Run Control page.

Create Bill To Customer

Select this check box if you want to provide the ability to automatically create the bill to customer when defining a vendor using the Vendor Information - Identifying Information page. When you select this check box, the Create Bill-To Customer group box appears on the Vendor Information - Identifying Information page selected by default so that you can quickly create the bill to customer with default information.

Enable XML Publisher (or BI Publisher)

Select this check box to use Oracle's XML Publisher (BI Publisher) to format and print purchase orders during the dispatch process. Oracle BI Publisher is a Java-based product within the Oracle Fusion Middleware family used for reporting. This check box impacts the dispatch processes within PeopleSoft Purchasing and PeopleSoft eProcurement. If this check box is not selected, then the system uses SQR to format and print purchase orders.

Max Number of Rows in Scrolls (maximum number of rows in scrolls)

Some Receivables pages store and display hundreds of rows of information. Use this field to limit the number of rows that can appear in the scroll area and improve performance.

Track Direct Journal Customer

Select to enable users to enter a customer ID for a direct journal payment on the Regular Deposit - Payments page. This enables users to view the customer for direct journal payments on inquiry pages.

Enable Unpost Reason

Select this check box , which will require users to select a reason code every time they unpost a PeopleSoft Receivables transaction. If you do not select this check box, user selection of an unpost reason is optional.

No Mult Pending Item Selection (no multiple pending item selection)

Select to prevent the selection of an item on a transfer, maintenance, draft, or payment worksheet if an unposted pending item exists for that item or if it is already selected on another worksheet. This limitation also applies to Payment Predictor.

Parallel Processing Options

Click to access the AR Parallel Processing Options page, where you define how many data partitions are generated for the Payment Predictor (ARPREDCT), Receivable Update (ARUPDATE), Aging (AR_AGING), and Statements (AR_STMTS) parallel processes. The parallel processing options are AR_AGE, AR_PGG, AR_POST, AR_PREDICT, and AR_STMT. Enter the maximum partitions for each process.

Account Overview Balance Display Options

Click to access the AR Account Overview Balances page, where you specify which balances you want to display on the Account Overview - Balances page.

Statement Number, Dunning Number, and Overdue Charge Number

Enter the last number used on statements, dunning letters, and overdue charge invoices. The system increments the number by one each time that you print the correspondence.

1099-C Forms

Select if your organization must generate the 1099-C, Cancellation of Debt form. This form is required by the Internal Revenue Service to summarize how much debt has been written off for a specific individual.

(USF) Receivables Due From Public

Select if your company is a U.S. federal entity and requires the Receivables Due From the Public report. This report is required by the U.S. Department of Treasury to periodically collect data on the status and condition of the federal government's nontax debt portfolio.

(USF) AR IPAC Interface (receivables Intra-Governmental Payment and Collection interface)

Select if your company is a U.S. federal entity and uses the U.S. Department of Treasury IPAC interface.

(USF) DMS Interface (Debt Management Services interface)

Select if your company is a U.S. federal entity and uses the U.S. Department of Treasury DMS interface.

(USF) Use Memo Status

Select if your company is a U.S. federal entity to enable users to enter memo status codes that track changes in status for delinquent items. Other organizations, should select this option only if they want to create user-defined memo status codes and track changes.

Include Unapplied Payments

Select to have the process subtract all identified payments from the customer's outstanding balance.

Include In Process Payments

Select to have the process subtract any express deposit, worksheet, or applied payment associated with a customer item from the outstanding balance.

Exclude Disputed Items

Select to have the process subtract the balance due on items in dispute from the outstanding balance.

Credit Limit

65,000,000.00

65,000,000.00

65,000,000.00

65,000,000.00

Open AR Balance

65,475,343.21

65,475,343.21

65,475,343.21

65,475,343.21

Unapplied Payments

not applicable (N/A)

35,876,525.91

N/A

 N/A

In Process Payments

N/A

N/A

125,000.00

N/A 

Disputed Items

N/A

N/A

N/A

91,276.10

Outstanding AR Balance

65,475,343.21

29,598,817.30

65,350,343.21

65,384,067.11

Available Credit

-475,343.21

35,401,182.70

-350,343.21

-387,067.11

Enable Auto Escalation (enable automatic escalation)

Select to establish a new action plan for a collection (COLL) condition when a customer that already has a collection action plan violates a collection rule with a higher priority.

Allow Business Unit Monitoring

Select if you want to monitor the collection (COLL), entry type/reason code (ETRC), key statistics exceeded (KSTE), and large amount coming due (LACD) conditions by business unit. The Condition Monitor treats each business unit and collection customer combination as a separate customer.

Business unit monitoring also affects the assignment of the action owner for these conditions. The Condition Monitor groups all open items for the business unit and collection customer combination together. If all these transactions have the same value in the action owner field, it uses that value for the assigned action owner. Otherwise, it assigns the owner based on the collection customer.

Here is an example:

Customer FRA01 has transactions in business unit FRA02 and FRA05. You assigned collector DKB to this customer. All of the transactions for this customer in the FRA02 business unit are assigned to collector JKB. All of the transactions in the FRA05 business unit are assigned to collector MLM. If the customer violates the collection criteria in both business units, the Condition Monitor creates two action plans: one for FRA02/FRA01 that it assigns to collector JKB and one for FRA05/FRA01 that it assigns to collector MLM. However, if some of the transactions in the FRA02 business unit are assigned to collector JKB and some are assigned to collector CCC, then the action plan for FRA02/FRA01 will be assigned to the collector for the customer, which is DKB.

Default Assigned Owner

Select the user ID for the individual in your organization who you want to be the action owner for action list items when the assigned action owner does not have a user ID. You must designate a default owner before you can define conditions for the Condition Monitor process.

Maximum Lines Displayed

Enter the maximum number of lines to be displayed on the sales order or quote before chunking is used.

Maximum Schedules Per Line

Enter the maximum number of schedules per order line displayed before chunking is used.

Maximum Online Pricing Rows

Enter the maximum number of schedules to be priced online. If the sales order number of schedules exceeds the maximum, you are directed to the Order Repricing process (OM_REPRICE).

Maximum Sources of Supply Rows

Enter the maximum number of rows that can be sources before chunking is used.

Verity Search

Select to enable Verity to enhance searching capabilities for customers and products during sales order entry.

Process Claimback

Select to process claimbacks.

Prompt for save when chunking

Select to have the system prompt you to save a chunk. If deselected, the system automatically saves your order when you navigate from chunk to chunk.

Process Feature Security

Select to enable the system to use feature function security.

Maximum Lines Displayed

Enter the maximum number of lines to be displayed on the buying agreement before chunking is used.

Maximum Hold Workbench Rows

Enter the maximum number of lines to be displayed on the Order Hold Workbench. The rows that display in the Order Hold Workbench depends on the search criteria for the type of rows (header, line, or schedule) that are selected and counted as the maximum.

Service Order Priority

Select the default priority, or importance, to appear on new service orders. Available values are from the Resource Management Priority table (RS_PRIORITY_TBL). Priority is used for information and reporting. It does not control any service order processing.

Organization Field Name

Enter the field name that represents the organizational unit, which categorizes all resources that are managed in Resource Management. The organizational unit field is used:

• When users select a service order owning organization.

• To define resource groups that are used to direct a search for resources to different parts of the organization.

• To define resource groups that appear on the Staffing Workbench - Manage Utilization page.

• To indicate which organizational unit to analyze on reports for scheduled utilization, unassigned resources, assignments ending, assignments listing, chart resource schedules, and average staffing time.

• To match resource organizational units with service order owning organizations for resources to be evaluated for service orders by the Resource Match engine and Resource Optimization feature.

Most organizations use departments to organize resources into logical groupings by functional area, in which case the organization field name value is DEPTID.

Organizational Unit Record

Enter the application record name that defines the organizational unit field.

If you use department as the organizational unit field, the organizational unit record is DEPT_TBL, which defines the Department (DEPTID) field.

Organizational Structure Tree Name

Enter the name of the tree that contains the organizational unit arranged in a hierarchical business structure. The tree represents the organizational structure in the application. The organizational unit tree is available in Resource Management when users:

• Select an owning organization for individual service orders or service order templates, or as a service order default owning organization.

• Define resource groups.

• Indicate which organizational unit to analyze on reports.

The organizational unit tree must be one whose foundation is a tree structure built on the record specified in the Organizational Unit Record field.

Note. Every resource that is tracked in Resource Management must belong to an organizational unit that is included in the organizational unit tree.

Employee - Organization Record

Enter the name of the record that keeps track of the organizational unit to which each resource belongs.

If the organizational unit field is the Department field (DEPTID), you can use the Employee-Organization record RS_ORGEMPLBR_VW as delivered. The Employee-Organization record is a view of the Job record (JOB) that identifies the department for every employee. The Job record is the PeopleSoft HRMS record that identifies the department, location, job code, and a variety of other attributes for every employee in the organization.

Billing Rate

This field is not used by Resource Management at this time. You can accept the default value, leave the field blank, or enter a value that can be used in the future if you create a configuration that uses a default billing rate.

Currency Code

Enter the currency code that is used by the Resource Optimization feature to convert all resource billing rates into one currency for comparison.

Rate Type

Select the rate type from the Market Rate Data Types table (RT_TYPE_TBL) that determines the default conversion rate for converting resource billing rates and currency codes.

Unit of Measure

This field is not used by Resource Management at this time. You can enter a value that can be used in the future if you create a configuration that uses a default billing rate unit of measure.

Category and Task Chart Color

Select task categories and corresponding chart colors to appear on the Resource Schedule chart if you enter the chart from the:

• Assign Resource page.

• My Assignments Workbench - Assignments page.

• Staffing Workbench - Manage Utilization page, if you do not specify task categories and color options on the Utilization options page.

  See Specifying Staffing Workbench and Resource Utilization Options.

• Resources page in Program Management.

• Assignments Ending detail report.

Upd by Mgr (update by manager)

Select the nonassignment (appointment) task categories that can be modified by managers with access to resource schedules. This selection applies to managers with access to the Monthly Schedule page.

Upd by Res (update by resource)

Select the nonassignment task categories that can be modified by resources in their own resource schedules.

Notify by Mgr (notify by manager)

Select the nonassignment task categories that trigger a notification message to the resource and the resource manager if a manager with authority to modify resource schedules changes a task in the specified category in the resource schedule.

Note. After you select the task categories, you must select the Calendar Email Notification check box to activate workflow.

Notify by Res (notify by resource)

Select the nonassignment task categories that trigger a notification message to the resource manager if a resource changes a task in the specified category in the resource schedule.

Note. After you select the task categories, you must select the Calendar Email Notification check box to activate workflow.

Category and Task Description

Displays all nonassignment task category names and descriptions.

Calendar Email Notification

Select this check box to activate the Resource Management email notification workflow feature to notify the resource or resource manager of changes to selected task categories.

Note. You must select this option to activate workflow notification messages for the selected task categories.

Synchronize To

Select the Outlook desktop calendar application to synchronize with Resource Management resource schedules, or leave the field blank.

You must first separately implement Microsoft Exchange or Microsoft Outlook, and set up your PeopleSoft application to integrate with it, before any synchronization functions can occur.

Do not schedule assignments on Holidays

Select this option to skip resource holidays that are on the resource's holiday schedule when you create assignments. An assignment is created for a specified date range; however, if you select this option, and there are holidays from the resource's holiday schedule within the date range of the assignment, the system will not schedule the assignment on those dates on the resource's calendar.

Deselect this option to schedule assignments on every working day within the assignment date range, including resource holidays.

This option appears only if Program Management is not installed. If Program Management is installed, the system always skips holidays when creating Resource Management assignments.

Note. Resource calendars and availability will be affected if you change the Do not schedule assignments on Holidays installation option. After you change this option, you must run these two processes in this order: Holiday Load Application Engine process (RS_HOLIDAY) and Cache Administration - Refresh Resource Schedule Cache.

Default Task Category for Assignments

Select a task category that appears as the default category value on:

• Resource assignments that you create from the Express Search page in Resource Management.

• Service order resource requests that originate in Resource Management.

• The Resource Detail page in Program Management.

Users can change the default value on these pages.

Available values are based on task categories that have the Use for Assignment option selected on the Task Categories page in Resource Management.

Enable PeopleSoft Services Procurement Integration

Select to enable the integration between Resource Management and Services Procurement that allows user to initiate Services Procurement service requisitions from Resource Management to fulfill resource requests, and navigate to requisitions to make updates.

If you do not select this option, the Find External Resource icon does not appear on the Staffing Workbench - Fulfill Orders page.

Enable Requestor Defaults

Select this option for the project manager to be used as the requestor name for Services Procurement service requisitions that initiate in Resource Management. If you do not select this option, users are prompted to enter the name of the requestor when initiating a service requisition.

Important! If you select this option, users must associate a project with the service order and assign a project manager to the project, and the project manager must be established as a valid requestor in Services Procurement. When a service requisition is initiated in Resource Management, the project manager name is passed from Resource Management to Services Procurement to use as the requestor name, and users cannot change the requestor name on the service requisition.

Business Unit

Select a business unit to serve as the default HR business unit for new non-employee data records (EMPLIDs) that are created for Services Procurement person IDs. This is a required field on the person's data record.

Department

Select the default department. This is a required field on the person's data record.

Location, Supervisor ID, and Job Code

Select a default value for each field. These are not required fields on the person's data record.

Standard Hours

Enter a default value for standard hours per work day. Standard hours are used by the Resource Match engine to calculate Availability fit scores for each combination of eligible resource-and-open resource request.

Standard Work Period

Select the default standard work period. Standard work period is used by the Resource Match engine to calculate Availability fit scores for each combination of eligible resource-and-open resource request.

Holiday Schedule

Select a default holiday schedule to populate resource schedules that are created for new non-employee data records (EMPLIDs).

Employee ID Prefix

Enter up to three characters to serve as the prefix for new resource employee IDs that are created for Services Procurement person IDs. When a user establishes a person ID as a non-employee resource, the employee ID default value is a concatenation of this prefix and the Last Emplid Used field value.

Last Emplid Used

Enter a number, up to eight characters, to serve—along with the Employee ID Prefix field value—as the last system-generated employee ID that is created for a Services Procurement person ID.

For example, if the employee ID prefix is EXT and the last employee ID used is 500, the system assigns an employee ID of EXT00000501 to the next person ID that is converted to a resource in Resource Management.

Job Code

Select this option to secure the resource's job code field

Address

Select this option to secure the Address lines 1 through 4 for the resource.

City/Town

Select this option to secure the city or town of the resource

Postal

Select this option to secure the post code/zip code of the resource

Home Phone Number

Select this option to secure the phone number when Phone Type = Home

Passport and Visa Numbers

Select this option to secure the passport numbers and Visa Numbers

Areas of Speciality

Select this option to secure the entire Areas of Specialty section

Licenses and Certificates

Select this option to secure the entire Licenses and Certificates section

Test Results

Select this option to secure the entire Test Results section

<Resource profile sections>

Select the check boxes that correspond to the resource profile sections that you want to appear on the Resource Profile review-only summary page. Sections that are not selected are hidden from the summary page, but remain visible in the profile to users with security permission to update profiles.

Hours or Days

Select the unit of measure that determines whether the effort is in hours or days. If you select Hours, all of the capacity planning data appears with the primary display and update fields in hours.

Region SetID

Enter the default region setID that is used in Capacity Planning - Consolidated Scenario analysis.

Region Code

Enter the default region code that is used in Capacity Planning - Consolidated Scenario analysis. This region is used for:

• Adding or removing supply in a Combined Scenario analysis.

  Note. You can add or remove capacity at a high level without specifying region. In that case, the default region code will be used.

• Calculating full-time resources in the demand forecast.

• Calculating full-time resources for demand in a Combined Scenario analysis.

Standard Hours per Work Day

Displays the number of hours that equal one full work day. The standard hours per work day are specified on the Resource Setup - Common Installation Options page.

See Setting Up Resources.

Standard Work Days per Month

Enter the number of work days that equal one full month for the purpose of planning capacity.

Work Days to Full Time Resource

Enter the number of days per month that equal one full-time resource for the purpose of planning capacity. Typically this value is the same as the standard work days per month.

Country

Select the default country for Staffing Front Office and Pay/Bill Management. The system uses the entry in this field as a default for formatting addresses on multiple pages throughout these two applications.

System Email Address

Enter a generic email address to be used when sending system emails.

Last Emplid Used

Enter the last employee ID that was given to an employee when hired into Staffing Front Office. This field is only used when Staffing Front Office is installed but Pay/Bill Management is not. If Pay/Bill Management is installed, a similar field from HRMS is used for this purpose.

Last History ID Assigned

Enter the last history ID number used for creating history items in Staffing Front Office.

Last Order ID Used

Enter the last order ID used to create orders in Staffing Front Office, Pay/Bill Management, and Resource Management. These three applications share the same order tables and follow the same automatic numbering logic.

Last Mass Change Run

Enter the last number used for the Mass Assignment Rate Change Request process.

Map Selection

Enter the URL string used for mapping addresses. For example: http://maps.mapapplication.com/maps_result?addr=%Addr%&csz=%City%%2C+%State%%2C+%Postal%&country=%Country%&new=1&name=&qty=

You must use these values in your string, regardless of what mapping software you use: %Addr%, %City%, %State%, %Postal%, and %Country%. The system uses these variables when launching the map within the Customer component.

PeopleSoft Domain Name

Enter the domain name if you are using 3rd party integrations. This field defines the PSFT domain for mapping processes with 3rd party vendors.

Department SetID

Enter the default department setID that is to be automatically associated with the candidates who use the Apply Online component. All applicants in the system must have a department. However, this information is not captured in the component used by candidates who use the Apply Online functionality.

Employee Self Service Deptid

Enter the default department ID that is to be automatically associated with the candidates who use the Apply Online component. All applicants in the system must have a department. However, this is not an available field for candidates using the Apply Online functionality.

Default Attachment Type

Select the default attachment type that the system automatically associates with the resumes attached through the Apply Online component.

Candidate Registration

Select if candidates are required to register or not. Values are:

Optional Registration: Candidates are not required to register but are able to if they want to.

Registration Not Required: Candidates are not required to login to the system prior to applying.

Registration Required: Candidates must register prior to accessing the Apply Online component.

After Update Status

Select either Active or Pending as the status for applicants after they are updated by the applicant.

Allow Reactivate Closed Assign

Select to enable users with the appropriate permissions to reactivate previously closed assignments. If you select this option, you cannot select the Allow Additional Assignments option. Once you save the page, you cannot change this option.

Allow Additional Assignments

Select to allow the creation of additional assignments. If you select this option, you cannot select the Allow Reactivate Closed Assign option. Once you save the page, you cannot change this option.

Hourly Employees

Select this check box to have the system automatically create an additional job for every new assignment for hourly employees. The system attempts to reuse job records unless you select this check box.

Salaried Employees

Select this check box to have the system automatically create an additional job for every new assignment for salaried employees. The system attempts to reuse job records unless you select this check box.

Organization Unit Field

Enter the name of the field that will be used to join with the Organization Unit Tree.

Organization Unit Record

Enter the table that contains the valid values and descriptions for the organization unit field you entered in the Organization Unit Field field.

Organization Unit Tree

Enter the name of the tree to use to define your resource groups.

Employee - Organization Record

Enter the record that tracks the organizational unit to which the resource belongs through the specified Organization Unit Field.

Default Task Category

Select the task category that the system uses when automatically populating a resource calendar when temporary assignments are created. This option is only used when Staffing Front Office is installed and when the Add Assignments to Calendar check box is selected.

Add Assignments to Calendar

Select this check box to populate the resource calendar whenever an assignment is created. This option is only used when Staffing Front Office is installed.

Change 'Ship-to' Customer/Address Labels to 'Work'

Select this check box to enable the system to change the ship to labels to worksite for ship-to addresses and ship-to customers within the Customer Information component.

Enable Resource Request Quantity Tracking

Select this check box to enable the system to track resource request quantity changes.

Enable Assignment Date Tracking

Select this check box to enable the system to track assignment date changes.

Resume Parsing Provider

Select this check box to indicate that you are using a resume parsing provider.

Vendor ID

Select the resume parsing provider. Vendors must be setup through the Open Integration Framework before they can be selected here.

See PeopleSoft Staffing Front Office 9.1 PeopleBook, "Structuring PeopleSoft Staffing Front Office Processing Environment," Setting Up Resume Parsing

Language Code

Select the language of the resumes being loaded.

Job Board Distributor Provider

Select this check box to indicate that you are using a job board distribution provider.

Default Job Board Distributor

Select job board distributor. Distributors must be setup through the Open Integration Framework before they can be selected here.

Apply Online URL

Enter a valid URL for the Job Board Distributor.

Express Assignment Event

Select an event type that will trigger an express assignment in recruiting funnel.

Hire Event

Select an event type that will start the hire process once clicked in recruiting funnel

Show award details to bidders

Select to enable displaying award details to bidders. You can choose to:

• Display all bids

• Display bid scores

• Display bid's total bid price

• Display bid's bid factors

You can override the values set here on the Award Details page for each sourcing event.

Allow Integration of Events

Select to allow posting of events to third-party sites. When selected, you will be able to configure third party integration of events for a Sourcing Business Unit.

Automatically create Agent profiles for Event Creators with these defaults

Entering information here enables event creator to chat with bidders using the MultiChannel Framework chat capabilities.

If selected, the system automatically creates users as MCF agents upon posting their first sourcing event. Bidders can then request to chat with the event creator from the bid response pages.

Note. Any defaults set here can be overridden for a selected agent on the MCF Agent setup page (MCF_AGENT_PG) in PeopleTools.

Logical Queue

Complete the MultiChannel Framework default only if you have selected the Automatically create Agent profiles for Event Creators with these defaults check box.

A logical queue is an application-level queue that receives work requests (tasks) relating to an application area, such as chat requests regarding sales information, and routes them to agents capable of handling the work. For example, you might configure a logical queue called SOURCING for bidder issues.

Physical Queue

The system randomly selects this queue so that the tasks in a logical queue are distributed by the framework among all available physical queues for scalability. For example, the SOURCING queue could be serviced by two MCF clusters across two physical queues: SOURCING1 and SOURCING2.

Skill Level

Specify the minimum agent skill required to handle this task.

The queue server assigns this task type to an available agent with the lowest skill level on that queue greater than or equal to the skill level required by the task.

The minimum value is 0, and there is no maximum value.

The value specified here can be overridden in the EnQueue() or InitChat() built-in function call.

Maximum Workload

Select the maximum load that this agent can be assigned before tasks are held or assigned to other agents. This is a required field.

The cost of each accepted task is added to the agent's current workload. A task is not assigned to an agent if its cost pushes the agent's current workload over the maximum.

Response ID

Use to create default chat templates for each agent's profile. Chat templates are used to send responses to bidders. Values include: Abandon, Accept, Deny, End, Forward, and Other. For each response ID, you can add a response name, response description, and response text.

Presence State

Use to define one or more default presence states for each agent's profile. Options include: Available and Unavailable. Add a presence description that appears when checking to see if an agent is available.

Application Server Path

Enter the default navigational path to the server on which you create temporary server-side files. Use this application server directory, for example, when generating authored documents. The system generates the temporary document on the application server before transferring it to the FTP server. You might want to select a directory such as c:\temp, which exists on Windows application servers.

Enable Compare Functionality

Select to enable the document administrator to run a server-side comparison of the current contract against a regenerated version or refreshed version of the contract. The comparison displays the differences and is for information purposes only.

Enable Rendering .doc

Select to enable the generation of a document during the dispatch process. You select this check box in case a supplier does not use Microsoft Word 2003 and cannot read .xml version of the file.

Compare/Render Server/Path

Enter a path name for the default Windows server that will serve as a temporary location for document processing for server-side comparisons and document rendering of .XML. An example of a temporary location might be c:\temp.

Compare/Render Server URL (compare/render server uniform resource locator)

Enter a default Windows server URL and a port number that define the location of the port where documents are processed on the Windows server. You must also have Microsoft Word 2003 installed on the Windows server for this function to work properly.

Chunk Size

Enter the number of returned rows that you want to retrieve and display when you perform a Verity search. If you do not enter a value, the system retrieves 20 rows at a time.

Allow Contract Syndication

Select to indicate that you want to include syndication as part of the contract process. When you select this check box, the system includes the Syndication tab on the Contract Entry page.

If you use contract syndication and the Allow Contract Syndication check box is deselected later, the syndication features appear only for contracts that have already been syndicated. For contracts that have not been syndicated, the system hides the syndication features.

Subscriber Node

Select a default node to which contracts can be syndicated. The system cannot syndicate a contract until you define a subscriber node. This subscriber node is supplied as a default value on the supplier contract if Allow Contract Syndication has been selected.

If a node is not defined at the header level, the system generates a message during processing. If you run syndication as a batch process, only those contracts that have nodes defined can be selected for processing.

Syndicate Contract Defaults

Select to include purchase order defaults as part of the syndicated contracts. The defaults include header and shipping information, and you click the PO Defaults link on the Contract page to view them.

Syndicate Miscellaneous Charge

Select to include miscellaneous charges in the syndicated contract. You can add miscellaneous charges to purchase orders in addition to sales and use taxes and value-added taxes.

Syndicate Milestones

Select to include milestone information in syndicated contracts. Milestones are points in a contract cycle, such as a specified period of time or a percentage of contract fulfillment, at which an approval or reevaluation is made by contract participants. Often, partial compensation is linked to a milestone. Supplier Contract Management verifies the release of milestone lines for merchandise amount changes.

Syndicate Shipping Schedules

Select to include syndicated shipping schedules in syndicated contract information. The system verifies that the line quantity on the shipping template is greater than the minimum line quantity.

Syndicate Distributions

Select to include syndicated distributions in syndicated contract information. During syndication, the system processes distribution percentages and amounts and verifies that the distribution amount does not exceed the contract line amount.

Protect Bind Values in Document

When you protect bind values, and the system generates authored documents, Microsoft Word 2003 places a protection tag around each transactional or wizard bind value in the document. This can be useful if you do not want bind values to be readily changed within an authored document, but want them primarily controlled by wizard or transactional changes within the PeopleSoft system. When Microsoft Word protection is in place, bind values cannot be easily changed. Controls for overriding protection exist within Microsoft Word.

Use Track Changes in Word

Select to make Track Changes the default option when the system generates documents. If you do not select this check box, users can manually set the Track Changes feature in Microsoft Word.

Log at Document Generation

Select the default method by which you want the system to log errors when it generates a contract document. The system provides the value as a default value to document configurators when you first create them. Two levels of logging are available. Select Details to indicate that the system should log full error details during the document generation process. Full logging can slow the generation process, but is useful for debugging and testing wizard paths when you create new configurators. Full logging also validates bind variables that the system uses within a configurator and validates the expansion of a configurator by checking rules that are evaluated during document generation.

Select Log Warnings and Wizard to log only warnings, such as missing bind values and the summary wizard history for a given document generation. You should use this setting after a configurator is made available for general use.

Clause Approval

Select to indicate that approvals are required for clauses. When you select this check box, the system enables workflow approvals for clauses. If you do not select this check box, the person maintaining the clause can set the clause status to approved.

Document Approval

Select to indicate that approvals are required for documents. If you select this check box, the system requires the document administrator to submit documents for approval. If you do not select this check box, the document administrator can click the Approve button to approve the document for final dispatch to supplier for signature.

Document Reapproval After Edit

Select to indicate that if a document is edited after being approved, it must then be reapproved. Depending on organization internal controls for contract documents, this may or may not be required.

Collaboration Notifications

Select the method that the system should use to notify collaborators when they are listed as collaborators in the document collaboration process. Valid Values are:

Email: Select to use an email notice to alert collaborators that a collaboration is waiting for them.

Email and Worklist: Select to notify collaborators using both notification methods.

None: Select to indicate that a notification is not required.

User Preference: Select to use a combination of generic templates, which include user roles and PeopleCode application classes, to notify collaborators for clause and document approvals.

Worklist: Select to use an automated to-do list that routes work items. From the worklist, collaborators can directly access the pages that they need in order to perform the next action for a document, and then return to the worklist for another item.

Collaboration Routing Template

Select the generic template that the system should use in routing documents for collaboration. This template controls the format of information for email notifications when the system routes a document for collaboration.

Predefined values are:

CS_ClsRteApproval: Route for Approval

CS_ClsRteReview: Route for Review

CS_ClsApprove: On Final Approve

CS_ClsDeny: On Final Deny

CS_ClsTimeout: On Timeout

Collaboration Done Template

Select the template that the system should use when collaboration has been completed for a document. The template controls the information that appears in the email to the administrator when collaboration is completed.

DBID (database identifier)

Enter the (EnterpriseOne) JD Edwards database from which the data is imported.

Password

Enter the password required for logging in the (EnterpriseOne) JD Edwards database specified in the DBID field.

Server

Enter the (EnterpriseOne) JD Edwards Integration Server.

Password Prompt on Dispatch

Select this check box to enable a security measure that requires the user to reenter the password when dispatching payments from the Dispatch Payments page.

Online Dispatch Server Name

Enter the name of the server to run the Dispatch Payment Application Engine process (PMT_DISPATCH). Once entered, Process Scheduler only runs the Dispatch Payment Application Engine process on the selected server, rather than the next available server. This option is available to accommodate the transmission of security-sensitive payment files.

Import Max Payments per Message

Enter the number of payments allowed in a PAYMENT_REQUEST application message passed from source systems, such as Payables, to Financial Gateway. Increasing the number of payments per message requires fewer messages to be sent, but it requires more memory to process—a system limitation that can affect performance. The default value is 1,500 payments per message.