Sub-Supplier

The following program description deals with:

Remarks on the Program Function

By use of this program you can maintain the data for sub-suppliers, i.e. create new data records, modify or delete existing data. You can also view already stored data for information purposes.

By assigning a sub-supplier to a main supplier, you can define where a supplier order is to be sent. This assignment makes sense when the items of a supra-regional main supplier are to be ordered from a local sub-supplier.

Note:
Please note that the characterization Main Supplier has to be set in the update program Supplier. Without this characterization, no sub-suppliers can be assigned to a supplier for an order.

Remarks on the Input Fields

This paragraph will provide a short overview over the options available for updating these Basic Data.

Just like in almost any other program:

Company

Permitted input range: numeric, 1 - 9999

Select the number of the company to which the sub-supplier is to be assigned.

If you do not know the number, you can also select the data record via the Search Function.

Supplier No.

Permitted input range: numeric, 1 - 999999

Enter the number of the main supplier to which you would like to assign one or more sub-suppliers.

For modifications or deletions, call the data record by entering the numbers in the primary key fields. If you do not know the numbers, you can also select the data record via the Search Function.

Note:
Please note that the characterization Main Supplier has to be set in the update program Supplier. Without this characterization, no sub-suppliers can be assigned to a supplier for an order.

Sub-Supplier

Permitted input range: numeric, 1 - 999999

When creating a new record, enter a new free number in the Primary Key Fields. The number of the sub-supplier has to be unique.

For modifications or deletions, call the data record by entering the numbers in the primary key fields. If you do not know the numbers, you can also select the data record via the Search Function.

Name

Permitted input range: alphanumeric, max. 32 chars.

Enter the name with which the sub-supplier is (to be) stored in the system.

Address 1

Permitted input range: alphanumeric, max. 32 chars.

Enter the first part of the address, e.g. street, house number. The order of entries is free. The printout on the supplier order is done according to the address data entered here.

Address 2

Permitted input range: alphanumeric, max. 32 chars.

Enter the second part of the address here, e.g. street, house number etc. The order of entries is free. The printout on the supplier order is done according to the address data entered here.

Address 3

Permitted input range: alphanumeric, max. 32 chars.

Enter the third part of the address, e.g. street, house number etc. The order of entries is free. The printout on the supplier order is done according to the address data entered here.

Match Code

Permitted input range: alphanumeric, max. 32 chars.

Enter a name for the match code of this sub-supplier. By use of this entry, you can select the sub-supplier.

Contact

Permitted input range: alphanumeric, max. 32 chars.

Enter the name of the contact.

Phone

Permitted input range: alphanumeric, max. 16 chars.

Enter the phone number.

Fax

Permitted input range: alphanumeric, max. 16 chars.

Enter the fax number.

Modem

Permitted input range: alphanumeric, max. 16 chars.

Enter the modem number.

eMail text for order

Permitted input range: numeric, 1 - 9999

Select the number of the e-mail text which is to be used as standard text in the supplier order. If you do not know the number, the data record can be selected with the Search function.

Note:
Texts for e-mail orders are updated in program Text block. For orders to subsuppliers via e-mail the option Order by mail must have been activated in program Sub-Supplier and a valid e-mail address must be entered in the address data of the subsupplier.

Click on the graphic for further help with Order by mail.

E-Mail

Permitted input range: alphanumeric, max. 32 chars.

Enter the e-mail address of the sub-supplier. This entry is definitely necessary if you want to use the option "Order via E-Mail".

 Click on the image to find detailed help on the Order via E-Mail.

Order via E-Mail

Activated:. This supplier order will be sent via e-mail.
Deactivated: This supplier order will be printed.

This option can only be activated if a valid e-mail address has been entered in the field E-Mail.

 Click on the image to find detailed help on the Order via E-Mail.

Mail by XML

Button activated:. This supplier order is done by e-mail with an order in XML format.
Button deactivated: This supplier order will be printed.

In this type of supplier order the order is not sent as an enclosure but as an e-mail text in XML format. The text of this e-mail has a similar format to XML. The positions of a supplier order are included in the XML day.

 

XML format of a supplier order:

<Bill_to_Customer Number="Number_1">                   = Customer number

<Order_Date>1999-09-09</Order_Date>                  = Order date

<Shipment_Date>1999-09-09</Shipment_Date>         = Delivery date

<Line Line_Type="blank">                                           = Always “Item”

<Number>Number_2</Number>                                 = The supplier item number

<Description>Description_2</Description>                   = The supplier item description

<Quantity>1.0</Quantity>                                            = The quantity

<Unit_of_Measure>Unit_of_Me</Unit_of_Measure>   = The Short descr. of quantity unit

Order via BizTalk server

Button activated:. This supplier order is sent via BizTalk Server .
Button deactivated: This supplier order is not sent via BizTalk Server.

Note:
Prerequisite for the supplier order via BizTalk Server is that the appropriate parameter is set in the MICROS Retail OSCAR POS program and there is connection to a BizTalk Server.

Click on the graphic for further help with ordering via the BizTalk Server.

Index

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin