Defining Academic Institutions

Campus

Enter the default campus for all courses within this academic institution. The campus value appears by default in the course catalog and the schedule of classes.

Student Specific Permissions

Select to have all classes scheduled at this academic institution require that you generate permissions for students to enroll in classes. This check box value migrates to the Basic Data page of the Schedule New Course component, where it can be overridden. Student-specific permissions require that you generate permissions for individual students.

Auto Enroll from Wait List

Select to have the system automatically enroll students from wait lists into classes whenever space becomes available in the classes and the wait list process is run. This check box value migrates to the Enrollment Control page of the Schedule New Course component, where it can be overridden.

Enroll into Course Milestones

Select this check box to enable a course milestone to be created when a student enrolls in a class for which the milestone is selected on the Course/Milestone Link page in the Course Catalog.

The Enroll into Course Milestones check box must also be selected on the Academic Career Table 2 page.

See Defining Academic Careers.

See Creating Course Offerings.

Enrollment Action Reason

Enter the default enrollment action reason that the system posts to enrolled students' records whenever a class is canceled.

Drop Related Components When Canceling Enrollment Component Class

This check box is selected by default. Clear this check box if you do not want to drop related components when you cancel the enrollment component of a multiple component class.

Drop Related Components When Canceling Non-Enrollment Component Class

This check box is selected by default. Clear this check box if you do not want to drop related components when canceling a non-enrollment component of a multiple component class.

Edit facility capacity against enrollment capacity

Select this option to decide whether you want to display a warning or rejection message when the enrollment capacity for classes or sections exceeds facility capacity.

Edit requested room capacity against enrollment capacity

Select this option to decide whether you want to display a warning or rejection message when the enrollment capacity for classes or sections exceeds room capacity.

Class Meeting Attendance Type

Enter the default attendance type that this academic institution uses for generating attendance rosters. The attendance type indicates the type of attendance roster, such as Class Meeting, Conference, Field Trip, Instructor Consultation, or Study Group.

When you generate attendance rosters, the system uses this default attendance type, along with the fields that you have selected for this attendance type, to create the requested attendance rosters. After you generate the attendance rosters, you can change the attendance type for individual class meetings.

When you define the possible attendance rosters and applicable fields for each course component (through the Components page of the Course Catalog component), define all possible scenarios. Defining all possible scenarios ensures proper attendance roster generation if you decide at a later date to modify the class meeting attendance type for this academic institution. This field is required for attendance roster batch generation.

Student Attribute for Cohort

Enter a default student attribute for cohort. Student attributes (such as cohort) are attached to a student's program record on the Student Attributes page in the Student Program/Plan component. If a student has an attribute on the Student Attributes page equal to the one set here, the Consolidate Academic Statistics COBOL SQL process (SRPCCONP) writes this common student attribute to the student's consolidated academic statistics record, which you can then prompt against for reporting purposes. The Consolidate Academic Statistics process searches for only the student attribute that you specify here. If the process does not find this student attribute on the student's program record, then the process does not include a student attribute for cohort on the student's consolidated statistics record. If the process finds multiple occurrences of this student attribute on the student's program record, then it writes the one with the lowest primacy number to the student's consolidated statistics record.

Use Shift

If you select this check box, the Academic Shift field appears on various pages in Admissions and Student Records, such as the Application Program Data page and Student Program page. The values available in the field are those that have been defined on the Academic Shift page.

Use Shift by Admit Term

If you also select this check box, the values available in the Academic Shift field are those that have been defined on the Academic Shift page and then mapped to an admit term on the Academic Shift Mapping page.

AGD Rule (anticipated graduation date rule)

Indicate how you want the NSC Extract process to determine a student's AGD. By reporting a student's AGD to the NSC, the NSC can provide this critical information to lending institutions so that they know when to begin collecting loans from students. Any modification to these translate values requires a substantial programming effort. Values are:

Use Expected Grad Term: Select to have the NSC Extract process use the end date of the term that a student is expected to graduate as the basis for a student's AGD. Define a student's expected graduation term on the Student Program page.

Use Term End Date: Select to have the NSC Extract process use the end date of the term that the institution is reporting to the NSC as the basis for a student's AGD.

Month Factor

Enter the number of months that you want the NSC Extract process to add to the date determined by the AGD rule when the process calculates a student's AGD. For example, use the term end date plus a month factor of 12 to report to the NSC that a student's anticipated graduation date is a year beyond the end date of the term that the institution reports to the NSC.

FICE Code (Federal Interagency Committee on Education code)

Enter the default FICE code that you want to appear in the NSC extract for this academic institution. This value appears on the NSC page, where you can override it for each branch code of an academic institution.

Enrollment Status Date Option

These options control how the process determines the enrollment status effective date.

Selecting:

• Use Term Begin Date or Academic Load Change Date (Legacy) indicates that there's no change in the way the process determines enrollment status date

• Use the Date the Enrollment Status was Determined activates the processing and logic that evaluates a student’s Consolidated Statistics history to determine a true program enrollment status effective date. The process cycles through the history to determine the earliest instance of a student’s current (for the statistics period being processed) enrollment status.

Terms with Missing Enrollment Status Data

The values you define here serve as a list of term categories where the process should ignore any Student Consolidated Statistics period data (STDNT_CONS_STAT/ SSR_STD_CON_ST2) that doesn't have a term enrollment status when recalculating a student’s program enrollment status date.

• Term Category of Data returns a list of active term category codes.

• Skip Historical Data is always selected and is display-only.

Student with Multiple Plans on same CIP Code Keys

By default, the Consolidate by NSC Five-Point Match Criteria check box isn't selected. When not selected, there is no change in the way CIP codes/NSC attributes are handled. Each NSC eligible active plan is reported regardless of match on the criteria listed. But potential duplicates will be identified.

When this check box is selected, the Consolidated Statistics process will use NSC five-point matching criteria when evaluating student plan data to consolidate plans. If the process finds two or more active plans where all of these items match, then those plans will be reported as a single program under one CIP code, using the earliest program start date/enrollment status effective date:

• Plan CIP code

• Plan Credential level

• Program Published Length

• Program Published Length Measurement

• Program Weeks in Title IV Academic Year

Leave of Absence Option

These options control how the process reports program start date for when a student returns from a leave of absence, that is, where program stack has been placed in leave of absence status and subsequently reactivated using a "return from leave of absence" program action.

Selecting:

• Use Return from LOA Date indicates that there's no change to the current processing: a student’s return date will be used as the program start date.

• Use Active Program Start Date tells the process to use the start date from the student’s current active program start date.

Provider for Authentication

If all or most of the classes are LMS classes requiring self-service user authentication, select a provider for authentication. The provider serves as a high-level default. When this field is blank on the Components page of the Course Catalog component, the value entered on the Institution page is provided by default from the schedule of classes if a class is scheduled. Providers are defined on the LMS Provider Setup page.

LMS Extract File Type (learning management systems extract file type)

Select an LMS file type of Blackboard CourseInfo 4, WebCT API Input Format, or XML V1.01 that serves as a high-level default when all or most of the classes are LMS classes. When the field is blank on the Components page of the Course Catalog component, the value selected here appears on the schedule of classes if a class is scheduled. Any modification to these translate values requires a substantial programming effort.

Phone Type and Address Usage

Select a phone type and address usage to specify demographic information for the Person object. If you select the People option on the LMS Extract Output page, the values selected here determine which phone and address information is exported. Because phone numbers and addresses are stored as separate records in Campus Community, you may actually choose to retrieve an individual's work phone number and home address. Remember that if the phone type that you specify is not found for the individual, no phone number is extracted. This functionality is different from that of an address, where you can specify an address usage or preferred selection order that causes the first one found to be extracted. With a phone type, you can select only one choice; therefore, make it a target that is likely to be found for every person object in the extract process. You should select a voice line because the system automatically extracts fax lines in addition to whatever you select here.

UserID Extract Option

Identify whether the LMS extract should use the student or instructor's EmplID or UserID.

Student academic requirement report

Enter the type of report to be used in the My Academic Requirements feature. This field prompts on advisement report types that do not have the Include What-If Information or Include Planned Courses check boxes selected.

Student plan & search by requirements

Enter the type of report to be used on the My Planner and Search by My Requirements features. This field prompts on advisement report types that have the Include Planned Courses check box selected.

Student What-If Report

Enter the type of report to be used on the What-If Report. This field prompts on any advisement report type that has the Include What-If Information check box selected.

Prematriculated Student What-If Report

If you want to enable prematriculated students, such as prospects and applicants, to run a what-if advisement report using the What-If Report – Create What-if Scenario (SAA_SS_WHATIF) page, enter the advisement report type to be used. This field prompts on any advisement report type that has the Include What-If Information check box selected.

Advisor What-If Report

If you want to enable academic advisors or administrators to generate what-if advisement reports for prospective or active students using the What-If Report – Create What-if Scenario self-service page, enter the advisement report type to be used. This field prompts on any advisement report type that has the Include What-If Information check box selected.

Student Transfer Credit What-if Report

If you want to enable active students to generate what-if advisement reports from the Evaluate My Transfer Credit – Generate a What-If Advisement Report (SS_TRCR_AA_RQST) page, enter the advisement report type to be used. This field prompts on any advisement report type that has the Include What-If Information check box, the Include Completed Transfer Models check box, and the Include Self-Reported Transfer Models check box selected. Because the report type entered here is specifically for use with the Evaluate My Transfer Credit component, you must select the Include Completed Transfer Models and Include Self-Reported Transfer Models check boxes in addition to the Include What-If Information check box.

Prematriculated Student Transfer Credit What-If Report

If you want to enable prematriculated students to generate what-if advisement reports from the Evaluate My Transfer Credit – Generate a What-If Advisement Report self-service page, enter the advisement report type to be used. This field prompts on any advisement report type that has the Include What-If Information check box, the Include Completed Transfer Models check box, and the Include Self-Reported Transfer Models check box selected. Because the report type entered here is specifically for use with the Evaluate My Transfer Credit component, you must select the Include Completed Transfer Models and Include Self-Reported Transfer Models check boxes in addition to the Include What-If Information check box.

Academic Progress Summary

Enter the type of report to be used in the Academic Progress Summary feature. This report should contain unit based requirements that will populate the pie chart in the Academic Progress tile and Academic Progress Summary page.

Academic Progress

Enter the type of report to be used in the Academic Progress feature. This can be the Institution's standard advising report or a simplified report created to be used with the Academic Progress page.

Course Requirement Alerts

Enter the type of report to be used in the Course Requirement Alerts feature. This report should contain requirements that make up the bulk of the students courses. Courses that students are enrolled in, do not meet any course requirements and are within the drop period will be displayed in the Course Requirement Alerts page.

Chart Based On

Select the type of requirement based on which, the Academic Progress Summary chart is generated. Options are Units, Courses, and Units and Courses.

Course Weighting

You can update this field only if Units and Courses is selected as the basis for creating the Academic Progress Summary. Enter a numeric value (NNN.NNN) to indicate the weighting to be assigned to a course.

Use this field to give the course requirements the same weighting as unit requirements. For example, if the majority of your institution’s courses are each worth 3.00 units, the course weighting should be 3.00. Therefore, if the Course Weighting is set to 3.00; and a student has 30 Unit requirements with 18 complete and 6 in progress, and 10 Course requirements with 4 complete and 1 in progress, the courses are multiplied by the weighting value and then added to the units. This student’s Academic Progress summary would appear as follows:

Total requirements= 30 units + (10 courses * 3.00 weighting) = 60

Completed requirements= 18 units + (4 courses * 3.00) = 30

Requirements in-progress= 6 units + (1 course * 3.00) = 9

Incomplete requirements= 6 units + (5 courses * 3.00) =21

The Academic Progress Summary chart would indicate 50% Complete, 15% In Progress and 35% Incomplete.

Max GPA for Chart Display(maximum grade point average for chart display)

Enter the maximum grade point average to be used in the GPA charts appearing on the Academic Progress page (for example, 4.0).

Earned Credit Option

Select:

• Allow Unearned Credit to use earned and unearned credit.

  Selecting this disables the Earned Credit Only check box on the Authorize Student Exceptions page.

• Enable Earned Credit Checkbox to enable the check box on the Authorize Student Exceptions page (when you create an exception). This lets you choose whether to include or exclude unearned credit for each student exception.

• Use Earned Credit Only to use only earned credits.

  Selecting this disables the Earned Credit Only check box on the Authorize Student Exceptions page.

See Creating Advisement Overrides

Curriculum Term

Select this option if you want the Academic Progress Tracker (APT) Admin page and all Program Enrollment Self Service pages to use descriptions from AIR Item or course based on the Curriculum term.

Schedule or Timeline Term

Select this option if you want the Academic Progress Tracker (APT) Admin page and all Program Enrollment Self Service pages to use descriptions from AIR Item or course based on timeline or scheduled term.

Course Equivalency Option

If you select:

• Use Course Equivalency, the system uses the course equivalency setup to find courses.

  See Creating Course Equivalency Groups.

• Use Item Mapping, the system uses the course mapping you set up on the Program Transfer Course Map page to find an equivalent course.

  See Managing APT Program Transfer.

Allow Manual Matching

Select if you want to manually match an equivalent course.

This is used together with Course Equivalency Option.

Allow Removal of Matched Course

Select if you want to remove a matching course that exists in the source APT and destination APT.

This is used together with Course Equivalency Option.

Non-Course Item Matching

If you select:

• Match Any Item Type, any non-course item from the source APT is mapped to any non-course item in the destination APT.

• Match Same Item Type Only, only the same item types are mapped to the non-course items in the destination APT.

Allow Transfer of In Progress Courses

Select to allow the transfer of in-progress courses to the destination APT.

Allow Transfer of Dropped Courses

Select to allow the transfer of dropped courses to the destination APT.

Attempt Options

Select a value to specify which academic item attempts to transfer to the destination APT. An academic item attempt is considered valid if Include in Calculation is selected on the APT Items page, Academic Item Attempt region.

• All Attempts transfers all attempts of the academic items, whether valid or not.

• Most Recent Attempt transfers only the most-recent attempt of an academic item.

• Most Recent Valid Attempt transfers only the most-recent valid attempt.

• Valid Attempts Only selects only valid attempts to transfer.

Include Failed Attempts

This option is used together with Attempt Options.

Select to transfer failed attempts to the destination APT.

Display Item ID to Course Item Types

Select to add the course item’s ID to the Transfer Action description on the APT Transfer page.

Display Item ID to Non-Course Item Types

Select to add the non-course item’s ID to the Transfer Action description on the APT Transfer page.

Enable Activity Management

Select this check box to turn on the features used by Activity Management. When you select this check box, the Create / Remove Individual Activity Manager and Result Options sections appear.

See Setting Up Activity Management Throughout Campus Solutions

Using Enrollment Event

Institutions can use this setting to control how to create and edit student IAMs based on a student's enrollment. Options include Create and Remove, Remove Only, and No Action. Select Create and Remove when IAMs will be generated on initial enrollment and updated when a student drops or swaps. Select Remove Only when the initial generation will be done in batch (which requires enabling the batch process) and any subsequent drops and swaps will be automatically updated. Select No Action to create and edit no IAMs automatically from a student's enrollment; drops and swaps will not be updated.

Enable IAM Batch Create Processes

Select this check box to enable the run controls for the IAM Gen Using Student Enroll and IAM Gen Using APT (EOC) batch processes. Institutions should enable the batch processes if they want to generate IAMs for a group of students either from class enrollment or for an exam-only course (EOC).

Use the following scenarios to determine the IAM settings:

• Schools wanting to create IAMs strictly from enrollment but also have EOCs should set the Enrollment Event field to Create and Remove and set the batch processes to Yes.

• Schools wanting to create IAMs strictly from enrollment and do not have EOCs should set the Enrollment Event field to Create and Remove and set the batch processes to No.

• Schools not wanting to create IAMs based on initial enrollment but wishing to create them at a point in the future (once enrollment has settled) should set the batch processes to Yes and set the Enrollment Event field to Remove Only to capture drop transactions that occur after the batch process has been run. (Schools can also change the setting for the enrollment event to Create and Remove after the batch process to pick up all new adds and drops).

Primary Result Type

Indicate the result type that will be used to capture the overall course result. Each assessed activity of a course will have a result for this result type, either manually input or calculated. This result type will populate automatically for each activity of a course on the result roster. A primary result type is required for Activity Management.

Posting Option

Indicate to which record(s) you want to post the AM primary result. After the course result is entered or calculated in Activity Management you will use the IAM Result Posting process to post the result to the student's Academic Progress Tracker and student enrollment record. This setting defaults to the IAM Result Posting process. The options include:

• Student and Program Enroll – results will be posted to both the student’s enrollment record and the student’s academic progress tracker. For student enroll, the course grade will be posted to the student’s graded component. For program enrollment, the results defined on the result scale for the primary result type will be posted to the student's Academic Progress Tracker.

• Program Enroll – results defined on the result scale for the primary result type will be posted to the student's Academic Progress Tracker.

• Student Enroll – for student enroll, the course grade will be posted to the student’s graded component.

• Do Not Post

When you select Student and Program Enroll or Program Enroll, you can set how to determine the effective date of the active program using the Determine Active Program Using field.

Post Locked Activity

If this checkbox is selected, Locked (IAM Locked and Course locked) activity results are posted through IAM Batch result posting.

When Grade Exists in Stdnt Enr

When posting to the student's enrollment record you must indicate what should occur if a grade already exists on STDNT_ENRL. The options include:

• Keep Current Grade – the grade from the student's IAM will not be posted.

• Apply Grade Change – the grade from the student's IAM will override the grade that exists on STDNT_ENRL.

Determine Active Program Using

Depending on the posting option you select, you can set how to determine the effective date of the active program by selecting Current System Date or Maximum Program Effective Date for Term (Max Program Effdt for Term).

Allow Calculation (WorkCenter)

Select this check box to enable IAM calculations in the Activity Management WorkCenter that allow faculty and exam staff to invoke the calculation process for the primary result type.

Allow Assignment (WorkCenter)

Select this check box to allow faculty and exam staff to assign activities to students from the Activity Roster.

Enable Registry/Mgr Defaults

Select this check box to enable defaults that can be entered for all values within the Registry and Activity/Section Managers. When you select this check box, the Activity Management Defaults section appears.

Enable Career Defaults

Indicate if the defaults are applicable at the academic career level. If selected the values defined here can be overridden on the academic career table. When selected the Activity Management Default page is enabled in the Academic Career Table component.

Enable Academic Org Defaults

Indicate if the defaults are applicable at the academic organization level. If selected the values defined here can be overridden on the academic organization table. When selected the Activity Management Default page is enabled in the Academic Organization Table component.

Result Scale

Define the result scale to default to the Activity Registry.

Passing Mark/Grade

Define the minimum mark and/or grade to default to the Activity Registry.

Service Impact

Define the service impact to default to the Activity Registry.

Track Using

Indicate the attendance requirement to default to the Activity Registry.

Required Attendance/Allowed Absences

Indicate the attendance requirement to default to the Activity Registry.

Form of Identification

Define the forms of identification(s) to default to the Activity Registry.

Required

Select to indicate the form of identification is required and is defaulted to the Activity Registry.