Manage Sites and Site Settings

Site management includes creating and editing the site and managing the content used in the site. You use the Site Builder to create, copy, and delete site pages and page content. Use the folder and file manager to create, copy, share, and delete entire sites.

Use options on the menu bar or right-click menu on the Sites page and in Site Builder to perform the following tasks.

Task Description
Filter sites view To filter the sites list, select one of the following options in the filter menu:
  • All - Shows all sites you have access to. If you're a site administrator and site governance is enabled, you have access to all sites in your environment.

  • Owned by You—Shows all sites you own.

  • Shared with You—Shows all sites that have been shared with you.

  • Online—Shows sites that are online (live).

  • Offline—Shows sites that are offline.

  • Requests (available only when site governance is enabled)—Shows pending site requests. If you're a site administrator, you see all site requests in your system, otherwise you see only those site requests you've submitted.

  • Trash—Shows deleted sites that are owned by you. If you are a site administrator and governance has been enabled, then it also shows all deleted sites.

Create a site

To create a site, click Create. When you create a site, you begin with a template. A template has everything you need to get started with your site, including the site code framework, a default site with sample pages and content, a theme with styling, resources such as images, and even custom components. See Create Sites.

You can see whether site governance is enabled by looking at the filter menu on the Sites page. If you see the Requests option, site governance is enabled. See Understand Site Governance.

View and manage site requests To view pending site requests (available only when site governance is enabled), in the filter menu, choose Requests. If you're a site administrator, you see all site requests in your system, otherwise you see only those site requests you've submitted. See Manage Site Requests.
Edit a site To edit the site, right-click it, and choose Open. See Edit Sites.
Discuss or annotate a site You can discuss and annotate sites in Site Builder. Right-click the site, choose Open. To discuss a site, click Information icon to open the conversation panel. To annotate a site, click Add annotation icon. See Get to Know the Site Builder Page.
View a site To see what the site will look like when it's live (online), right-click it, and choose View.
Publish a site To publish a site, right-click it, and choose Publish. See Publish Site Changes.
Republish If you’ve previously published a site, but an associated item or policy has change (for example, the associated localization policy has been updated to include more languages), you can Republish the site to refresh those changes.
Unpublish If you’ve previously published a site and you want to remove the site files from the hosting location in Oracle Cloud, right-click the site, and choose Unpublish.
Bring a site online or take it offline The site must have been published before you can bring it online. To bring a site online or take it offline, right-click it, and choose Bring Online or Take Offline. When a site is online, users can view it with a web browser at a designated address (URL). When a site is offline, the site isn’t available for public viewing; you can view the site only in Oracle Content and Experience. See Bring a Site Online or Take It Offline.
Rename a site

To rename a site, right-click it, and choose Rename. Enter a name for the site that’s different from any existing site name on the same server.

You can’t rename a site if it’s online. To take the site offline, you must be the site owner or have the manager role for the site.

Copy a site

You can copy a site to get a head start in building a site. Everything from the original site, including the theme, all outstanding updates, the pages, the page content, and all other assets such as images, are copied to the new site under the new name you provide. Your new site is offline and ready for editing.

Note: If site governance is enabled, the site might need to be approved before the copy is created.

Right-click the site you want to copy, and choose Copy. See Copy Sites.

Create a template from a site If you have a site that you want to use as a starting point for other sites, you can create a template from that site. Right-click the site, and choose Create Template. See Create a Template from a Site.
Delete or restore a site

If you have the appropriate permissions, you can delete a site and its contents. When you delete a site, everything in the site folder, including all outstanding updates, site pages, page content, and assets such as images that you added to pages are put in the trash.

You can delete or restore a site if you created the site (you’re the site owner) or if someone shared a site with you and gave you the Contributor or Manager role.

You can’t delete a site if it’s online. To take the site offline, you must be the site owner or have the manager role for the site.

To delete a site, right-click it, and choose Delete. You’re prompted to move the site and all site updates to the trash. A deleted site stays in the trash until:
  • You restore the site.

  • You permanently delete the site.

  • Your trash quota is reached.

  • The trash is automatically emptied based on the interval set by your service administrator. The default value is 90 days.

To restore a site, in the Sites menu, choose Trash. Select the site from the list, and choose Restore.

Add members to a site

If your administrator enabled sharing, you can share your site with other Oracle Content and Experience users and allow them to view, modify, or manage the site in Oracle Content and Experience based on the permission you give them.

Anyone who can access your service is considered a member. When you share a site, you assign a role that defines what the member can or can’t do with your site. Members can only use your site according to the role you assign to them.

Right-click the site you want to share, choose Members, and click Add Members.

Enter one or more user names or email addresses, and assign one of these roles:
  • Viewer: Viewers can view the site in the editor, but can’t change anything.

  • Downloader: For a site, the downloader role provides the same privileges as the viewer role and the user can create a new template from the site.

  • Contributor: Same as viewer, and can also edit the site, delete site pages, and delete the site if it’s offline.

  • Manager: Same as contributor, and can also add users and assign their roles, publish changes to an online site, and switch the site online and offline. The creator of a site (the owner) is automatically assigned the manager role.

Change site properties (description, logo, etc.) To change the site description, add a logo, allow the site to be embedded, and view valuable information about a site, including the site URL, site owner, and other details, right-click the site, and choose Properties. See Change the Site Description, Logo, or Embed Properties.
Translate a site You can translate an enterprise site into multiple languages, if the associated repository allows for it, by exporting the site files, translating them, and then importing the translated files. See Translate a Site.
Set search engine properties In Site Builder, you can provide keywords and text to help search engines identify the content of the site. See Set Search Engine Properties
Customize site settings (favorite icons, controller files, etc.) In Site Builder, you can specify the site icons used with different browsers and platforms, or add a controller file to handle link behavior. See Customize Site Settings
Enable cobrowsing In Site Builder, you can enable the Oracle Cobrowse Cloud Service, a collaboration tool that lets you share screens or initiate a cobrowsing session with another person. For example, you may want to include this on an order form so a representative can view a customer’s screen while the customer is placing an order. See Enable Cobrowse Integration
Add analytics tracking to a site In Site Builder, you can add a snippet of JavaScript tracking code to a site for web analytics tracking, making it easier to integrate with external analytics providers like Google, Adobe, or Oracle Infinity. See Add Analytics Tracking.
Secure a live site

When you publish a site and make it available online, it’s publicly available to anyone. However, if you’re the site owner or have the manager role, you can restrict live sites to be available to registered users or a subset of users. To change the status of a site, you must be the site owner or have the manager role.

Right-click the site you want to secure, choose Properties, and click the Site Security tab. See Change Site Security.

Add a site redirect If the site URL changes, a redirect forwards one URL (source) to another URL (target). This helps to preserve user bookmarks and search engine rankings. See Add Site Redirects.