Advanced Employee Permissions and Standard NetSuite Roles

The following table highlights which Advanced Employee Permissions are automatically assigned to standard NetSuite roles. It also provides the default access levels and restrictions for each. The Employee Administration and Employee Access Tab permissions are not automatically assigned to any standard roles. If required, you can manually add these permissions to a role.

Warning:

When you assign permissions, be aware that:

• If you change the access level of the Employee Self permission to Edit, employees can make changes to the fields exposed with this permission. This includes their compensation information. You should use the default access level View, however, if required, you can create a custom permission. For more information, see Custom Advanced Employee Permissions.

• If you change the access level of the following permissions to Edit, employees can create employees in NetSuite:

  • Employee Public

  • Employee Confidential

  • Employee Compensation

  • Employee Record Full

  • Employee Administration

Important:

The standard NetSuite Lists > Employees permission takes precedence over any of the employee permissions in Advanced Employee Permissions. This change is a step in separating the legacy permission model from the Advanced Employee Permissions feature. The Lists > Employees permission gives full-record access to employee records. You should review the standard and custom roles in your account that include the Lists > Employees permission. Ensure that all users with these roles have full access to employee records. Users who should not have full access to employee records should be assigned a role that does not include the Lists > Employees permission. If you have the Administrator role, you can create alternate custom roles for these users. For more information, see Setting Employee Access for Advanced Employee Permissions, Creating Custom Advanced Employee Permissions, and Custom Restrictions for Advanced Employee Permissions.

Standard Role	Employee Permissions	Level of Access	Restriction
A/P Clerk	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
A/R Clerk	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Accountant	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Edit	–
Accountant (Reviewer)	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	View	–
Bookkeeper	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Edit	–
Buyer	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
CEO	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Full	–
CEO (hands off)	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	View	–
CFO	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Full	–
Chief People Officer (CPO)	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Full	–
Employee Center	Employee Public	View	Active and Non-Terminated
	Employee Self	View	Own Only
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	Edit	–
Engineer	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Engineering Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
Human Resources Generalist	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Full	–
Intranet Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
Issue Administrator	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Marketing Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
Payroll Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	Full	–
	Employees	Full	–
Payroll Setup	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Full	–
PM Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
Product Manager	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Support Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
QA Engineer	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
QA Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
Resource Manager	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	View	–
Retail Clerk	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Retail Clerk (Web Services Only)	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	View	–
Sales Administrator	Employee Public	View	–
	Employee Record	Full	–
	Employees	Full	–
Sales Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
Sales Person	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Sales Vice President	Employee Public	View	Active and Non-Terminated
	Employee Record	View	–
Store Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–
System Administrator	Employee Public	View	Active and Non-Terminated
	Employee Record	Full	–
	Employees	Full	–
Warehouse Manager	Employee Public	View	Active and Non-Terminated
	Employee Confidential	View	Subordinates
	Employee Compensation	View	Subordinates
	Employee Record	View	–

Related Topics

Advanced Employee Permissions Overview

Before Enabling the Advanced Employee Permissions Feature

Employee Self Permission Overview

Employee Public Permission Overview

Employee Confidential Permission Overview

Employee Compensation Permission Overview

Employee Access Tab Permission Overview

Employee Administration Permission Overview

Employee Record Full Permission Overview

Advanced Employee Permissions Use Cases

Creating Custom Fields for Advanced Employee Permissions

Creating Custom Sublists for Advanced Employee Permissions

Advanced Employee Permissions

General Notices