Advanced Employee Permissions and Standard NetSuite Roles

The following table highlights which Advanced Employee Permissions are automatically assigned to standard NetSuite roles, as well as the default access levels and restrictions for each. The Employee Administration and Employee System Access permissions are not automatically assigned to any standard roles. If required, you can manually add these permissions to a role.

Warning:

When you assign permissions, be aware that:

  • If you change the access level of the Employee Self permission to Edit, this gives employees the ability to make changes to the fields exposed with this permission, which includes their compensation information. It is recommended that you use the default access level View, however, if required, you can create a custom permission. For more information, see Custom Advanced Employee Permissions.

  • If you change the access level of the Employee Public, Employee Confidential, Employee Compensation, Employee Record Full, or Employee Administration permissions to Edit, this gives users the ability to also create employees in NetSuite.

Important:

The standard NetSuite Lists > Employees permission takes precedence over any of the employee permissions that are part of the Advanced Employee Permissions feature. This change is a step in separating the legacy permission model from the Advanced Employee Permissions feature. The Lists > Employees permission gives full-record access to employee records. You should review the standard and custom roles in your account that include the Lists > Employees permission. Make sure that all users with these roles should have full access to employee records. For any users who should not have full access to employee records, you can assign them to a different role that does not include the Lists > Employees permission. If you have the Administrator role, you can create alternate custom roles for these users. For details, see Setting Employee Access for Advanced Employee Permissions, Creating Custom Advanced Employee Permissions, and Custom Restrictions for Advanced Employee Permissions.

Standard Role

Employee Permissions

Level of Access

Restriction

A/P Clerk

Employee Public

View

Active and Non-Terminated

Employee Record

View

A/R Clerk

Employee Public

View

Active and Non-Terminated

Employee Record

View

Accountant

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Edit

Accountant (Reviewer)

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

View

Bookkeeper

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Edit

Buyer

Employee Public

View

Active and Non-Terminated

Employee Record

Full

CEO

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Full

CEO (hands off)

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

View

CFO

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Full

Chief People Officer (CPO)

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Full

Employee Center

Employee Public

View

Active and Non-Terminated

Employee Self

View

Own Only

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

Edit

Engineer

Employee Public

View

Active and Non-Terminated

Employee Record

View

Engineering Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Human Resources Generalist

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Full

Intranet Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Issue Administrator

Employee Public

View

Active and Non-Terminated

Employee Record

View

Marketing Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Payroll Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

Full

Employees

Full

Payroll Setup

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Full

PM Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Product Manager

Employee Public

View

Active and Non-Terminated

Employee Record

View

Support Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

QA Engineer

Employee Public

View

Active and Non-Terminated

Employee Record

View

QA Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Resource Manager

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

View

Retail Clerk

Employee Public

View

Active and Non-Terminated

Employee Record

View

Retail Clerk (Web Services Only)

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

View

Sales Administrator

Employee Public

View

Employee Record

Full

Employees

Full

Sales Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Sales Person

Employee Public

View

Active and Non-Terminated

Employee Record

View

Sales Vice President

Employee Public

View

Active and Non-Terminated

Employee Record

View

Store Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

System Administrator

Employee Public

View

Active and Non-Terminated

Employee Record

Full

Employees

Full

Warehouse Manager

Employee Public

View

Active and Non-Terminated

Employee Confidential

View

Subordinates

Employee Compensation

View

Subordinates

Employee Record

View

Related Topics

Advanced Employee Permissions
Advanced Employee Permissions Overview
Before Enabling the Advanced Employee Permissions Feature
Employee Self Permission Overview
Employee Public Permission Overview
Employee Confidential Permission Overview
Employee Compensation Permission Overview
Employee System Access Permission Overview
Employee Administration Permission Overview
Employee Record Full Permission Overview
Advanced Employee Permissions Use Cases
Setting Employee Access for Advanced Employee Permissions
Custom Advanced Employee Permissions
Creating Custom Fields for Advanced Employee Permissions
Creating Custom Sublists for Advanced Employee Permissions
Custom Restrictions for Advanced Employee Permissions

General Notices