Method of Payment

The Method of Payment record enables you to specify the content of the Transaction Bank Details record to be used on printed transaction forms separately for invoices, credit memos and sales orders. It also indicates to the customer how the payment should be made: by direct debit, bank transfer, cheque, and so on.

Method of Payment records can be assigned to individual customers or transactions. To do so:

Go to a Customer page, click the Invoice Configuration subtab, and select a record from the Default Method of Payment list. To learn more about accessing this page, see Customers.
Go to an Invoice, Credit Memo or Sales Order page, click the Invoice Configuration subtab, and select a record from the Method of Payment list. To learn more about accessing these pages, see Creating an Invoice, Customer Credit Memos and Creating a Sales Order.

If you assign a certain Method of Payment record to a customer, it will be automatically used on all invoices, credit memos and sales orders for this customer. However, you can still override this setting at transaction level.

To create a new Method of Payment record, go to Setup > Accounting > Customize Document Template, select the Methods of Payment subtab, and click the New Method of Payment button. The Methods of Payment subtab also displays all already existing Method of Payment records. You can view or edit them. Use the respective links.

Alternatively, you can access these records without using the Customize Document Template page. In that case, go to Lists > Accounting > Method of Payment.

The Method of Payment record contains the following fields:

Field	Description
Name	Enter a name for this method of payment (for example Bank Transfer or Direct Debit).
Print on Invoice	Use this dropdown menu to select the content to be printed on every invoice with this method of payment assigned to it. To adjust the texts, edit one of your Transaction Bank Details records (or create a new one). To learn more, see Transaction Bank Details. Bank details – Select this option if you want the content of the Bank Details to Print field to be printed. Direct Debit Details – Select this option if you want the content of the Direct Debit Details to Print field to be printed. Don’t Print – Select this option if you don’t want the Bank Details nor Direct Debit Details to be printed on an invoice assigned to this method of payment.
Print on Credit Memo	Use this dropdown menu to select the content to be printed on every credit memo with this method of payment assigned to it. To adjust the texts, edit one of your Transaction Bank Details records (or create a new one). To learn more, see Transaction Bank Details. Bank details – Select this option if you want the content of the Bank Details to Print field to be printed. Direct Debit Details – Select this option if you want the content of the Direct Debit Details to Print field to be printed. Don’t Print – Select this option if you don’t want the Bank Details nor Direct Debit Details to be printed on a credit memo assigned to this method of payment.
Default	Check this box to make this your default method of payment. When creating a new customer (Lists > Relationships > Customers > New), this method will be the default value selected in the Default Method of Payment dropdown list (in the Invoice Configuration subtab). You can only use one default method of payment at the same time.

Field

Description

Name

Enter a name for this method of payment (for example Bank Transfer or Direct Debit).

Print on Invoice

Use this dropdown menu to select the content to be printed on every invoice with this method of payment assigned to it. To adjust the texts, edit one of your Transaction Bank Details records (or create a new one). To learn more, see Transaction Bank Details.

Bank details – Select this option if you want the content of the Bank Details to Print field to be printed.
Direct Debit Details – Select this option if you want the content of the Direct Debit Details to Print field to be printed.
Don’t Print – Select this option if you don’t want the Bank Details nor Direct Debit Details to be printed on an invoice assigned to this method of payment.

Print on Credit Memo

Use this dropdown menu to select the content to be printed on every credit memo with this method of payment assigned to it. To adjust the texts, edit one of your Transaction Bank Details records (or create a new one). To learn more, see Transaction Bank Details.

Bank details – Select this option if you want the content of the Bank Details to Print field to be printed.
Direct Debit Details – Select this option if you want the content of the Direct Debit Details to Print field to be printed.
Don’t Print – Select this option if you don’t want the Bank Details nor Direct Debit Details to be printed on a credit memo assigned to this method of payment.

Default

Check this box to make this your default method of payment. When creating a new customer (Lists > Relationships > Customers > New), this method will be the default value selected in the Default Method of Payment dropdown list (in the Invoice Configuration subtab). You can only use one default method of payment at the same time.

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