Setting Default Department, Class, and Location Values

In the accounts where preferences for department, class, and location values are required, you need to enter the respective values while creating any bill or journal entry. With this, when an auto funding Journal or money transfer journal is created automatically from Payment Automation, Journal creation will fail as department, class, and location values were not captured.

The preference page includes three fields: Department, Class, and Location. An administrator sets these values and they will be used as default values for creating journals for all payments with auto funding, money transfers, and monthly invoice funding. If any of these values are made inactive, journal creation will fail.

This setup is a one-time process and applies only to the autocreation of journals within Payment Automation.

In a multi-subsidiary setup, you need to setup the preferences for department, class, and location for each subsidiary separately.

To set the default values:

Go to SuiteBanking > Setup > Preferences > View.
In the Preferences subtab, click New Account Preference.
Select the Department, Class, and Location from their respective lists.
Click Save.

To set the default values:

Related Topics