Non-Posting Account Registers

A non-posting account register lists transactions that do not directly affect the balance of what your company is worth. Purchase orders, for example, are transactions that do not actually incur debt the way bills do. Nevertheless, it's important to know how these transactions may affect the future balance of your accounts.

NetSuite offers several registers based on non-posting accounts, including the following:

• Estimates Register

• Opportunities Register

• Payroll Adjustments Register

• Purchase Orders Register

• Return Authorizations Register

• Revenue Arrangement Register

• Sales Orders Register

• Transfer Orders Register

• Unapproved Expense Reports Register

• Unapproved Payments Register

• Vendor Return Authorizations Register

To view a non- posting account register:

• Do one of the following:

  • Go to Lists > Accounting > Accounts, or Setup > Accounting > Chart of Accounts, and click the account name.

  • From a list of transactions, click the account.

  • On a transaction record, from the Actions list, select Go to Register.

Estimates Register

The estimates register lists amounts for what you have offered to sell, not necessarily what you have sold and what has been paid for, in a non-posting estimates account. This register is available if the Estimates feature has been enabled.

For information about using estimates, see Estimates.

An Estimates Register report is available at Reports > Pipeline Analysis. See Estimates Register Report. This report combines data from all estimates accounts and offers more display options than the register. It is intended to be used for presentation rather than for managing and editing transactions.

Opportunities Register

The opportunities register lists amounts for negotiations with prospects, in a non-posting opportunities account. This register is available if the Opportunities feature has been enabled.

For information about using opportunities, see Opportunity Records.

Payroll Adjustments Register

The payroll adjustments register lists modifications you have made to payroll that do not have any impact on the general ledger. An example of a non-posting payroll adjustment is a payroll year-to-date amount. You can use the payroll adjustment register to find existing adjustments and to track payroll adjustments. This register is available if the Payroll feature has been enabled.

For information about payroll adjustments, see Creating Payroll Adjustments.

Purchase Orders Register

The purchase orders register lists what you have ordered, not necessarily what you have bought and paid for, in a non-posting account. This register is available if the Purchase Orders feature has been enabled.

For information about using purchase orders, see Purchase Order Management.

A Purchase Order Register report is available at Reports > Purchases. See Purchase Order Register Report. This report combines data from all purchase order accounts and offers more display options than the register. It is intended to be used for presentation rather than for managing and editing transactions.

Return Authorizations Register

The return authorizations register lists amounts for purchases that customers have been authorized to return to you, but have not received refunds, in a non-posting account. This register is available if the Return Authorizations feature has been enabled.

For information about using return authorizations, see Customer Return Management.

A Return Authorizations Register report is available at Reports > Order Management > Return Authorizations Register. See Return Authorizations Register. This report combines data from all return authorizations accounts and offers more display options than the register. It is intended to be used for presentation rather than for managing and editing transactions.

Revenue Arrangement Register

The revenue arrangement register lists customer performance obligations in a non-posting account for purposes of revenue recognition and allocation. This register is available if the Advanced Revenue Management (Essentials) feature is enabled. You must enable Advanced Revenue Management (Revenue Allocation) to allocate revenue.

For information about revenue arrangements and other records used in Advanced Revenue Management, see Advanced Revenue Management (Essentials) and (Revenue Allocation).

Sales Orders Register

The sales orders register lists what your customers have ordered from you, but have not yet paid for, in a non-posting account. This register is available if the Sales Orders feature has been enabled.

You can use the sales order register to find existing transactions, track projected sales and profitability, monitor inventory levels and determine when to schedule shipments to customers. You can also print sales orders from the register.

For information about using sales orders, see Sales Orders.

A Sales Order Register report is available at Reports > Order Management > Sales Orders Register. See Sales Order Register Report. This report combines data from all sales orders accounts and offers more display options than the register. It is intended to be used for presentation rather than for managing and editing transactions.

Note:

The Orders and the Sales (Orders) key performance indicators (KPI) can be added to your dashboard to provide at-a-glance views of totals from this register. For more information on KPIs, see Setting Up the Key Performance Indicators Portlet.

Transfer Orders Register

The transfer orders register lists transfer orders that have been entered to track the movement of inventory items from one location to another, whether they are awaiting approval or have been completed. This register is available if the Multi-Location Inventory feature has been enabled.

For information about using transfer orders, see Inventory Transfer Orders .

A Transfer Order Register report is available at Reports > Inventory/Items > Transfer Order Register. This report lists the transaction number, status, and dollar amount value for each transfer order, and offers more display options than the transfer orders register.

Unapproved Expense Reports Register

The expense reports register lists all expense reports that have been started, whether they have not yet been completed by the employee or are waiting for approval by either the supervisor or accounting. This register is available if the Expense Reports feature has been enabled.

Unapproved Payments Register

The unapproved payments register, also called the unapproved customer payments register, lists payments your customers have made but have not yet been approved by your company. This register is available if your company tracks credit card payments.

Vendor Return Authorizations Register

The vendor return authorizations register lists amounts for purchases that you have been authorized to return to vendors, but have not yet received refunds, in a non-posting account. This register is available if the Vendor Return Authorizations feature has been enabled.

For information about using vendor return authorizations, see Vendor Return Authorization Overview.

Related Topics

Accounts Payable (A/P) Account Register

Accounts Receivable (A/R) Account Register

Bank Account Register

Cost of Goods Sold Account Register

Credit Card Account Register

Deferred Expense Account Register

Deferred Revenue Account Register

Equity Account Register

Fixed Asset Account Register

Expense Account Register

Income Account Register

Long Term Liability Account Register

Other Asset Account Register

Other Current Asset Account Register

Other Current Liability Account Register

Other Expense Account Register

Other Income Account Register

Unbilled Receivable Account Register

Statistical Account Register

Available Account Registers

General Notices