Restricting the Editing of Asset Values

On the Fixed Assets Management System Setup page, you have the option to restrict the editing of asset values. Editing asset values can be done manually on the Edit FAM Asset page, or by inline editing on the Asset list, or by CSV import.

On the System Setup page, checking the Allow Asset Value Editing box gives the Administrator role full permission to edit values in asset records. But you can also grant permission to additional roles let other users edit asset values.

Warning:

When you enable Allow Asset Value Editing, you can modify fields that are otherwise locked to prevent errors. Be aware that modifying any of these fields without updating the related records affected by the change causes errors in the system.

If the Allow Asset Value Editing box is not checked, then most fields are set to read-only to prevent asset editing.

The following fields are set to read-only to prevent manual editing by anyone, regardless of the asset condition and user's role:
- Cumulative Depreciation
- Last Depreciation Period
- Last Depreciation Amount
- Last Depreciation Date
- Asset Status
When depreciation has started for an asset (the Cumulative Depreciation field has a value more than zero), or when the Asset Status is Disposed, the following fields are set to read-only to prevent manual editing by anyone, regardless of the user's role:
- Accounting Method
- Residual Value Percentage
- Residual Value
- Asset Lifetime
- Asset Lifetime Usage
- Asset Original Cost
- Asset Current Cost
- Purchase Date
- Depreciation Start Date
- Depreciation End Date
- Depreciation Rules
- Currency
- Quantity
- Asset Serial Number (not editable only if a value has been saved for this field)
- Alternate Asset Number (not editable only if a value has been saved for this field)
- Current Net Book Value (even if the field is disabled, the value can be updated if the asset is new)

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