Using the Transaction Audit Trail
This topic applies to System Notes only. For information about viewing System Notes v2, see Viewing System Notes v2.
The Transaction Audit Trail enables you to produce a report that provides a detailed history of all transactions entered into NetSuite. The audit trail provides information about the transaction, who entered the transaction, and when the transaction was created or modified.
To view the Transaction Audit Trail, go to Transactions > Management > View Audit Trail. In the NetSuite U.K. edition, go to Transactions > Other.
View Audit Trail Page
On the View Audit Trail page, you can filter the report to limit audit trail results to a manageable number or to focus on a group of specific transactions. Filters can be based on:
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Users who entered transaction edits
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Action taken for the transactions: create, change, or delete
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Transactions date range, either relative (such as last month) or absolute
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Amount of transactions, defined as an exact number or a range
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Types of transactions
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Accounts affected by transactions
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Entity or entities involved in transaction, defined by name
Can be customers, employees, partners, vendors, or other entities
Audit Results Page
Select the desired filter options and then click Submit to open the Audit Results page. This list includes the following columns of data:
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Date and time that the transaction change was executed
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Name of the user who made the change
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The action taken: create, change, or delete
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Type of transaction
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Internal ID
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Transaction number
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Posting date of transaction change.
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Account affected
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Amount
By default, the Audit Results page sorts transactions by their system-generated internal ID. Click the text at the top of any column to sort the list using that attribute.
The page displays a one-line summary for each transaction. Click a transaction link in the Date/Time column to view details and GL Impact for that transaction.
For more information about audit results data, see Tracking Financial Account Changes.
Other Ways to View System Notes
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You can view system notes for an individual transaction on the transaction record. Click the System Information subtab, then the System Notes subtab. For more information, see Viewing Transaction System Notes.
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Line-level system notes are available from History links next to individual items, expenses, and journal line items on transactions. For more information, see Line-Level Audit Trail for Transactions.
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To view system notes for multiple transactions, filtered by field values, go to Transactions > Management > View Audit Trail. For more information, see Using the Transaction Audit Trail.
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A system note search is available at Reports > New Search. The system note search includes system notes for records other than transaction. It provides different filter fields from the transaction audit trail, and offers additional functionality. This functionality includes the ability to export data, advanced search filters and results options, and the creation of saved searches. For more information, see Searching System Notes.