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Contents
List of Figures
Title and Copyright Information
Preface
Audience
JD Edwards EnterpriseOne Products
JD Edwards EnterpriseOne Application Fundamentals
Documentation Accessibility
Related Documents
Conventions
1
Introduction to JD Edwards EnterpriseOne Australia/New Zealand Payroll
1.1
JD Edwards EnterpriseOne Australia/New Zealand Payroll Overview
1.2
JD Edwards EnterpriseOne Australia/New Zealand Payroll Implementation
1.2.1
Global Implementation Steps
1.2.2
Implementation Steps for the JD Edwards EnterpriseOne Australia/New Zealand Payroll System
2
Setting Up Payment Information
2.1
Understanding Payments Information
2.2
(AUS) Entering Automatic Deposit Information for Australia
2.2.1
Understanding Automatic Deposits for Australia
2.2.2
Forms Used to Set Up Automatic Deposit Information for Australia
2.2.3
Entering Trading Bank Information
2.3
(NZL) Entering Employee Automatic Deposit Information for New Zealand
2.3.1
Understanding Automatic Deposit Information for New Zealand
2.3.1.1
Method One
2.3.1.2
Method Two
2.3.1.3
Method Three
2.3.1.4
Reference Data for Employee DBAs
2.3.2
Forms Used to Set Up Automatic Deposit Information for New Zealand
2.3.3
Setting Up Reference Data for Employee DBAs
2.4
Setting Up Coinage Analysis
2.4.1
Understanding Coinage Analysis
2.4.1.1
Coinage Allocation Parameters
2.4.1.2
Coinage Analysis Report
2.4.2
Forms Used to Set Up Coinage Allocation Parameters
2.4.3
Setting Up Coinage Allocation Parameters
2.4.4
Running the Coinage Analysis Report
2.4.5
Setting Processing Options for the Coinage Analysis Report (R75A0003)
2.4.5.1
Print Options
3
(AUS) Processing Employee Leave in Australia
3.1
Setting Up Rostered Days Off
3.1.1
Understanding RDO
3.1.1.1
RDO Pay Types
3.1.1.2
The RDO Accrual
3.1.1.3
Setting Up the RDO UDC Table
3.1.1.4
Including Negative RDO Amounts in Superannuation Calculations
3.1.2
Prerequisite
3.1.3
Forms Used to Set Up RDO
3.1.4
Setting Up RDO Pay Types
3.1.5
Setting Up the RDO Accrual
3.1.6
Setting Up the Negative RDO Accrual
3.2
Setting Up Time Off In Lieu
3.2.1
Understanding Time Off In Lieu (TOIL)
3.2.2
Prerequisite
3.2.3
Forms Used to Set Up TOIL
3.2.4
Setting Up TOIL Pay Types
3.2.5
Setting Up the TOIL Accrual
3.3
Setting Up Leave Loading
3.3.1
Understanding Leave Loading
3.3.2
Forms Used to Set Up Leave Loading
3.3.3
Setting Up the Leave Loading Benefit
3.4
Managing Long Service Leave
3.4.1
Understanding Long Service Leave
3.4.1.1
Long Service Leave Dates
3.4.1.2
Setting Up LSL Accruals
3.4.1.3
Revising LSL Records
3.4.2
Forms Used to Manage Long Service Leave
3.4.3
Entering Long Service Leave Records
3.4.4
Revising Long Service Leave Records
3.5
Setting Up Holiday Calendars for Australia (Release 9.1 Update)
3.5.1
Understanding Holiday Calendars for Australia
3.5.2
Prerequisites
3.5.3
Forms Used to Setup Holiday Calendars for Australia
3.5.4
Setting Up Holiday Calendars for Australia
4
(AUS) Processing State Payroll Taxes for Australia
4.1
Understanding Australian State Payroll Taxes
4.2
Prerequisite
4.3
(AUS) Setting Up State Payroll Tax Information for Australia
4.3.1
Understanding State Payroll Tax Setup for Australia
4.3.1.1
Pay Type, Deduction, and Benefit Eligibility
4.3.1.2
Thresholds and Rates
4.3.1.3
Threshold Proration Formulas
4.3.1.4
Company Groups
4.3.2
Forms Used to Set Up State Payroll Tax Information for Australia
4.3.3
Setting Up Pay Types, Deductions, and Benefits for State Tax Eligibility
4.3.4
Defining State Payroll Tax Thresholds and Rates
4.3.5
Setting Up Proration Formulas
4.3.6
Defining Company Groups
4.4
Processing State Payroll Tax Information for Australia
4.4.1
Understanding State Payroll Tax Processing
4.4.1.1
Entering and Tracking Wages by State
4.4.1.2
Calculating State Tax Liability
4.4.1.3
Estimated or Actual Wages
4.4.1.4
Companies Active for Less Than a Full Period
4.4.2
Forms Used to Process State Payroll Tax Information for Australia
4.4.3
Manually Entering State Payroll Tax History
4.4.4
Calculating State Payroll Tax Liability
4.4.5
Running the AU State Payroll Tax Report (R75A0401)
5
Setting Up Tax Information
5.1
Understanding Tax Setup
5.1.1
Prerequisites
5.2
Setting Up Organizational Tax Information
5.2.1
Understanding Organizational Tax Information
5.2.1.1
Tax Fiscal Date Patterns
5.2.1.2
Tax Calculation Parameters
5.2.1.3
Tax Calculation Rules
5.2.1.4
Tax Information for PDBAs
5.2.1.5
Excludable Earnings and Pretax Deductions
5.2.1.6
Tax Calculation Options for Australia
5.2.1.7
Tax Calculation Options for New Zealand
5.2.1.8
Cash Rounding for Cash Payments
5.2.1.9
Earner Premium Taxes
5.2.2
Forms Used to Set Up Organizational Tax Information
5.2.3
Setting Up Tax Fiscal Date Patterns
5.2.4
Setting Up Tax Calculation Parameters
5.2.5
Setting Up Tax Calculation Rules
5.2.6
(AUS) Setting Up Tax Information for PDBAs
5.2.7
(NZL) Setting Up Tax Information for PDBAs
5.2.8
(AUS) Setting Up Tax Calculation Options for Australia
5.2.9
(NZL) Setting Up Tax Calculation Options for New Zealand
5.2.10
Setting Up Cash Rounding for Cash Payments
5.3
Reviewing Tax Reports
5.3.1
Understanding Tax Reports
5.3.1.1
Tax Scale Listing Report
5.3.1.2
Tax Rule Listing Report
5.3.1.3
AU Payroll History Audit Report
5.3.2
Running the Tax Scale Listing Report
5.3.3
Setting Processing Options for Tax Scale Listing Report (R75A0012)
5.3.3.1
Report
5.3.4
Running the Tax Rules Listing Report
5.3.5
Setting Processing Options for Tax Rules Listing Report (R75A0014)
5.3.5.1
Report
5.3.6
Running the AU Payroll History Audit Report (R75A7703)
5.3.7
Setting Processing Options for the AU Payroll History Audit Report (R75A7703)
5.3.7.1
Process Tab
5.4
Setting Up Employee Tax Information
5.4.1
(AUS) Understanding Employee Tax Information for Australia
5.4.2
(NZL) Understanding Employee Tax Information for New Zealand
5.4.2.1
Special Tax Rate Codes
5.4.2.2
Student Loan Repayments
5.4.3
Understanding National and Fiscal Data
5.4.4
Prerequisite
5.4.5
Forms Used to Set Up Employee Tax Information
5.4.6
(AUS) Setting Up Employee Tax Information for Australia
5.4.7
(NZL) Setting Up Employee Tax Information for New Zealand
5.4.7.1
Student Loan Overrides
5.4.8
(NZL) Entering Student Loan Certificate Numbers
5.4.9
Setting Up Employee National and Fiscal Data for Australia and New Zealand
5.5
(NZL) Setting Up Schedular Payments (Release 9.1 Update)
5.5.1
Understanding Schedular Payments
5.5.2
Forms Used to Manage Schedular Payments
5.5.3
Setting Up Pay Types for Schedular Payments
5.5.4
Setting Up Tax Rules for Schedular Payments
5.5.5
Processing Schedular Payments
6
(AUS) Setting Up Foreign Employment Information (Release 9.1 Update)
6.1
Understanding Foreign Employment
6.1.1
Foreign Employment Tax Rule Information
6.1.2
Foreign Employment PDBA Setup
6.1.3
Foreign Employment Date Records
6.1.4
Generating and Reporting Foreign Employment Information
6.2
Entering Foreign Employment Date Records
6.2.1
Forms Used to Enter Foreign Employment Date Records
6.2.2
Entering Foreign Employment Date Records
7
(NZL) Student Loan Tracking and Reporting (Release 9.1 Update)
7.1
Understanding New Zealand Student Loan Reporting Changes
7.2
Forms Used to Manage Student Loan Information
7.3
Setting Up Student Loan Tax Rules
7.4
Setting Up Student Loan Tax Limit Records
7.5
Setting Up Student Loan Tax Area Records
7.6
Entering Student Loan Information for Employees
7.7
Reporting Student Loan Information
8
Processing Payments
8.1
Understanding Payments
8.1.1
Prerequisites
8.2
Creating Payments
8.2.1
Understanding Payment Creation
8.2.1.1
Advice Slips
8.2.1.2
The Automatic Deposit File
8.2.1.3
Automatic Deposit Information and Bank Tapes
8.2.2
Forms Used to Create Payments
8.2.3
Creating Advice Slips
8.2.4
Setting Processing Options for Generic Payment Advice for Australia and New Zealand (R75A0013)
8.2.4.1
Print Options
8.2.4.2
Selection
8.2.5
Creating the Automatic Deposit File
8.2.6
Copying Automatic Deposit Information to a Bank Tape
8.2.7
Setting Processing Options for Copy Payroll Direct Credit Pymts to Bank (P75A0006)
8.2.7.1
Company Details
8.2.7.2
File Copy/Report
8.2.7.3
Constants
8.3
Paying an Employee for a Partial Pay Period
8.3.1
Understanding Partial Pay-Period Payments
8.3.2
Paying an Employee for a Partial Pay Period
8.4
(AUS) Creating Bonus, Back Pay, and Cash Out Payments
8.4.1
Understanding Bonus, Back Pay, and Cash Out Payments
8.4.1.1
Pay Types
8.4.1.2
Time Entry
8.4.1.3
One-Time Overrides for Back Pay Payments
8.4.1.4
Entering Interim Payments for Bonus, Back Pay, and Cash Out Payments
8.4.1.5
Reviewing Bonus, Back Pay, and Cash Out Information
8.4.2
Prerequisite
8.4.3
Forms Used to Create Bonus, Back Pay and Cash Out Payments
8.4.4
Setting Up Pay Types for Bonus, Back Pay, and Cash Out Payments
8.4.5
Entering Bonus, Back Pay, and Cash Out Timecards
8.4.6
Entering a Standalone DBA Override for Back Payments
8.4.7
Entering Interim Payments for Bonus, Back Pay, and Cash Out Payments
8.4.8
Reviewing Bonus, Back Pay, and Cash Out Information During the Payroll Cycle
8.4.9
Reviewing Bonus, Back Pay, and Cash Out Payment History
9
(NZL) Managing KiwiSaver Contributions
9.1
Understanding the KiwiSaver Retirement Plan
9.2
Prerequisites
9.3
Setting Up KiwiSaver Information
9.3.1
Understanding KiwiSaver Setup
9.3.2
Forms Used to Specify DBA Codes for KiwiSaver Contributions
9.3.3
Specifying DBA Codes for KiwiSaver Contributions
9.4
Reporting KiwiSaver Information
9.4.1
Understanding KiwiSaver Reporting
9.4.2
Generating the New Zealand IR File and Report for KiwiSaver Reporting
9.4.3
Setting Processing Options for New Zealand IR File and Report (R75Z0006)
9.4.3.1
Report
9.4.3.2
Electronic File
10
(AUS) Processing Payment Summaries
10.1
Understanding Payment Summaries
10.1.1
ETP Payment Summaries
10.1.2
Employment Termination Payment (ETP) Codes (Release 9.1 Update)
10.2
(AUS) Setting Up Payment Summary Information
10.2.1
Prerequisite
10.2.2
Setting Up Payment Summary Information
10.2.2.1
Verifying Payroll History
10.2.2.2
Company Address and Regional Information
10.2.2.3
Employee Name Information
10.2.2.4
Foreign Employment Dates
10.2.2.5
Payment Summary Reporting Codes
10.2.3
Forms Used to Set Up Payment Summary Information
10.2.4
Setting Up Company Address Information
10.2.5
Setting Up Regional Information
10.2.6
Setting Up Employee Name Information for Payment Summaries
10.2.7
Entering Foreign Employment Date Records
10.3
(AUS) Processing Payment Summary Information
10.3.1
Prerequisite
10.3.2
Understanding Payment Summary Processing
10.3.2.1
Extracting Payment Summary Information
10.3.2.2
Attaching Fringe Benefit Records to Payment Summaries
10.3.2.3
Entering Foreign Employment Payment Summaries
10.3.2.4
Reviewing and Revising Payment Summary Information
10.3.3
Forms Used to Process Payment Summary Information
10.3.4
Running the Create Payment Summary Extract Program (R75A0140)
10.3.5
Setting Processing Options for Create Payment Summary Extract (R75A0140)
10.3.5.1
Processing
10.3.5.2
Delete Options
10.3.6
Entering Fringe Benefit Information by Employee
10.3.7
Importing Fringe Benefit Information from a Spreadsheet
10.3.8
Entering and Updating Foreign Employment Payment Summaries
10.3.9
Setting Processing Options for Payment Summary Extract Review (P75A0140)
10.3.9.1
Defaults
10.3.10
Reviewing and Revising Payment Summary Information
10.4
(AUS) Printing Payment Summaries
10.4.1
Understanding the Print Process
10.4.1.1
Printing ETP Payment Summaries
10.4.2
Prerequisite
10.4.3
Printing Selected Payment Summaries
10.4.4
Setting Processing Options for the Print PAYG and Foreign Employment Payment Summary Programs
10.4.5
Creating Original PAYG and Foreign Employment Payment Summaries
10.4.6
Creating Amended PAYG Payment Summaries
10.4.7
Setting Processing Options for the Print ETP Payment Summaries Programs
10.4.7.1
Defaults
10.4.8
Creating Original ETP Payment Summaries
10.4.9
Creating Amended ETP Payment Summaries
10.5
(AUS) Generating the Electronic Payment Summary File
10.5.1
Understanding the Electronic Payment Summary File
10.5.2
Generating the Electronic Payment Summary File
10.5.3
Setting Processing Options for Create ATO Extract File EMPDUPE (R75A0145)
10.5.3.1
Defaults
10.5.3.2
Postal Address
10.5.3.3
ETP defaults
11
Understanding Payroll Processing for Australia and New Zealand
11.1
Australia/New Zealand Payroll
11.2
Features of Australia and New Zealand Payroll Processing
11.3
UDCs for Australia and New Zealand
11.3.1
Fund Allocation DBAs (07/FD)
11.3.2
Fund Type (07/FA)
11.3.3
Australia Payee AU Business Number (75A/PA) (Release 9.1 Update)
11.3.4
Australia Payment Method Code (75A/PM) (Release 9.1 Update)
11.3.5
KiwiSaver DBA Codes (75/KS)
11.3.6
Level of Calculation (75/LC)
11.3.7
Leave Type (75/LT)
11.3.8
Payee Type (75/PT)
11.3.9
Rate Code (75/RC)
11.3.10
Rule Type (75/RT)
11.3.11
Tax Scales (75/SC)
11.3.12
Type of Leave (75/TL)
11.3.13
Tax Factor (75/TO)
11.3.14
Termination Type (75/T1)
11.3.15
Preservation Age (75/PA) (Release 9.1 Update)
11.3.16
ETP Print Code (75/PC) (Release 9.1 Update)
11.3.17
ETP High Tax Rate (75/ET) (Release 9.1 Update)
12
(AUS) Terminating Employees in Australia
12.1
Understanding Employee Termination in Australia
12.1.1
Determining Whether the Termination Requires an ETP
12.1.2
Is the termination a Bona Fide Redundancy?
12.1.3
Are the types of pay that are included in the employee's termination payment considered eligible ETP items?
12.1.4
Withholding Calculations (Release 9.1 Update)
12.1.5
Employee Payment Instructions
12.1.6
ATO Filing and Record Keeping Regulations
12.2
Creating Termination Payments
12.2.1
Understanding Termination Payment Creation
12.2.1.1
Entering a Termination
12.2.1.2
Processing Option Settings for Employee Termination Entry Program (P75A0008)
12.2.2
Prerequisites
12.2.3
Forms Used to Create Termination Payments
12.2.4
Entering Termination Payment Information
12.2.5
Setting Processing Options for Australian Employee Termination Entry (P75A0008) (Release 9.1 Update)
12.2.5.1
Defaults
12.2.5.2
Balance PDBA's
12.2.5.3
Foreign Balance PDBA's (Release 9.1 Update)
12.2.5.4
Tax Types
12.2.5.5
Normal
12.2.5.6
Redundancy
12.2.5.7
Disability
12.2.5.8
Death
12.2.5.9
Normal - Foreign (Release 9.1 Update)
12.2.5.10
Redundancy - Foreign (Release 9.1 Update)
12.2.5.11
Disability - Foreign (Release 9.1 Update)
12.2.5.12
Death - Foreign (Release 9.1 Update)
12.2.6
Setting Processing Options for Employee Termination Payment Program (P75A0010)
12.2.6.1
Defaults
12.3
Printing the ETP Calculations Worksheet
12.3.1
Understanding the ETP Calculations Worksheet
12.3.2
Form Used to Print the ETP Calculations Worksheet
12.3.3
Printing the ETP Calculations Worksheet
12.3.4
Setting Processing Options for ETP Calculations Worksheet (R75A0100)
12.3.4.1
Defaults
12.4
Revising Termination Payment Information
12.4.1
Understanding Termination Revisions
12.4.2
Form Used to Revise Termination Payment Information
12.4.3
Revising Termination Payment Information
12.5
Creating Timecards for Termination Payments
12.5.1
Understanding Timecard Creation
12.5.2
Forms Used to Create Timecards for Termination Payments
12.5.3
Creating Timecards for Termination Payments
13
(NZL) Generating the New Zealand IR File and Report
13.1
Understanding Tax Reporting for New Zealand
13.2
(NZL) Generating the New Zealand IR File and Report
13.2.1
Generating the New Zealand IR File and Report
13.2.2
Setting Processing Options for New Zealand IR File and Report (R75Z0006)
13.2.2.1
Report
13.2.2.2
Electronic File
13.2.3
Generating the Labour Department Statistics Report for New Zealand
13.2.4
Setting Processing Options for Labour Department Statistics Report (R75Z0007)
13.2.4.1
Date
13.2.4.2
Full/Part Time
13.2.4.3
Ordinary Time/Overtime
13.2.4.4
Pay Type Category
13.2.4.5
UDC Tables
14
(NZL) Processing Employee Leave in New Zealand
14.1
Understanding Managing Holiday and Employee Leave Pay in New Zealand
14.2
Setting Up Employee Leave Information for New Zealand
14.2.1
Understanding Leave Setup
14.2.1.1
Types of Employee Leave
14.2.1.2
Leave Accruals
14.2.1.3
Pay Types for New Zealand Leave Processing
14.2.1.4
Including Pay Types in Gross Earnings
14.2.1.5
Associating Leave Type Codes with Leave Pay Types
14.2.2
Prerequisite
14.2.3
Forms Used to Set Up Leave Pay Types
14.2.4
Including a Pay Type in Gross Earnings
14.2.5
Associating Leave Type Codes with Leave Pay Types
14.3
Defining Leave Rates and Methods
14.3.1
Understanding Rates and Methods for Calculating Leave
14.3.1.1
Leave Pay Calculation Methods
14.3.2
Form Used to Set Up Rates and Methods for Leave Pay
14.3.3
Entering Special Rates for Employee Leave Pay
14.3.4
Setting Processing Options for the New Zealand Processing Options Program (P75Z002A)
14.3.4.1
New Zealand Processing
14.4
Processing Employee Leave for New Zealand
14.4.1
Understanding Leave Processing
14.4.1.1
Reviewing New Zealand Holiday and Leave Data
14.4.2
Forms Used to Review Leave Data
14.4.3
Reviewing New Zealand Holiday and Leave Data
14.4.4
Setting Processing Options for the New Zealand Holiday and Leave Data Program (P75Z0003)
14.4.4.1
Balance DBAs
15
(AUS) Managing Superannuation Information
15.1
Understanding Superannuation
15.2
Understanding Superannuation Methods
15.3
Prerequisite
15.4
Creating Superannuation Payments During the Payroll Cycle
15.4.1
Understanding the Payroll Method of Superannuation Management and the SuperStream Superannuation Standard
15.4.2
Understanding Superannuation Deductions and Benefits
15.4.2.1
Employee Deductions
15.4.2.2
Employer Benefits
15.4.3
Understanding Fund Setup
15.4.3.1
Funds
15.4.3.2
Fund Groups
15.4.4
Understanding Fund Enrollment
15.4.4.1
Ending or Changing Enrollments
15.4.4.2
Accessing Enrollment Data
15.4.4.3
Reviewing Enrollment History
15.4.5
Prerequisites
15.4.6
Forms Used to Create Superannuation Payments Using the Payroll Method
15.4.7
Setting Up Superannuation Funds
15.4.8
Setting Up Superannuation Fund Groups
15.4.9
Enrolling Employees in Superannuation Funds
15.4.10
Setting Processing Options for the Employee Fund Allocation Program (P07855)
15.4.10.1
Processing
15.5
Creating Superannuation Payments Manually
15.5.1
Understanding Superannuation Recording
15.5.1.1
The Superannuation Contribution by Employee Report
15.5.1.2
Contributions Entered Individually
15.5.1.3
Superannuation Information Imported from a Spreadsheet
15.5.1.4
Modifying Superannuation Payment Information
15.5.2
Understanding Superannuation Reporting
15.5.2.1
Clearing the Print Date
15.5.3
Prerequisites
15.5.4
Forms Used to Record Superannuation Payments
15.5.5
Running the Superannuation Contribution by Employee Report
15.5.6
Setting Processing Options for Superannuation Contribution by Employee Report (R75A0007)
15.5.6.1
Defaults
15.5.6.2
Basic Employer
15.5.6.3
Additional Employer
15.5.6.4
Basic Employee
15.5.6.5
Additional Employee
15.5.7
Entering Superannuation Payments Individually
15.5.8
Creating a Superannuation Spreadsheet
15.5.9
Importing Superannuation Payment Data from a Spreadsheet
15.5.10
Modifying Superannuation Payment Information
15.5.11
Clearing the Superannuation Payment Print Date
15.6
(Release 9.1 Update) Generating the Report for Superannuation SuperStream Standard
15.6.1
Understanding the CSV Output for SuperStream Superannuation Reporting
15.6.2
Running the Superannuation XML Extract Report
15.6.3
Setting Processing Options for the Superannuation XML Extract Report (R75A0350)
15.6.3.1
Processing
15.6.3.2
Transport
15.6.3.3
Sender
15.6.3.4
Payer
15.6.3.5
Payee
16
(AUS) Managing Single Touch Payroll in Australia (Release 9.1 Update)
16.1
Understanding Single Touch Payroll
16.2
Working with STP Information
16.2.1
Prerequisites
16.2.2
Entering STP Information for a Pay Period
16.2.3
Reviewing STP Information
16.3
Running the AU STP XML File Generation Report (R75A730)
16.3.1
Prerequisites
16.3.2
Running the R75A730 Report
16.4
Recording the Acceptance Status of STP Records
16.4.1
Recording the Acceptance of STP Records
16.4.2
Recording the Rejection of STP Records
A
Australia/New Zealand Payroll Reports
A.1
Australia/New Zealand Payroll Reports: A to Z
A.2
Australia/New Zealand Payroll: Selected Reports
A.2.1
Setting Processing Options for the DBA Transaction With Fund Information Report (R07845)
A.2.1.1
Processing
A.2.2
Setting Processing Options for the Employee Fund Allocation Report (R07855)
A.2.2.1
Processing
A.2.3
R75A0010 - Payroll Tax Summary Report
A.2.4
Setting Processing Options for Payroll Tax Summary Report (R75A0010)
A.2.4.1
Defaults
A.2.5
Setting Processing Options for the Repost Tax Ledger to Tax Summary for AU Report (R75A0136)
A.2.5.1
Tax Repost
Glossary
Index
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