Payment

The program description deals with the following:

• Remarks on Program function
• Remarks on Data fields
• Use Index to find the field details required.

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Remarks on program function

Records of payments received from customers are kept in this program.

This window is called up from Application -> Customer -> Payment or from button "Add. data" in window Payment group . The number of fields shown is dependent on which call up option is used.

Index provides a fast review of which fields are shown in which window. The field difference details are also noted.

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Remarks on data fields

The following description deals with all available options for update of this basic data.

As with nearly all programs the following also applies here:

• The entry mask for this program may differ in your MICROS Retail OSCAR POS database system. Some data fields may be missing.
• There may be defaults or firmly defined selection options for some data fields. These cannot be updated in the current program.
• Fields with enforced entry defined are to be found in the entry masks as are fields where entry is optional.
• If the data record is updated over several pages of entry masks, the dialog window is reached by clicking onto the appropriate button with <Mouse key 1>.
• The same procedure also applies to call up of another update program from this program.
• In some cases you may find so-called "Switches" which are activated or deactivated by the user with <Mouse key 1>, depending on the setting. Activated switches have a dark top, deactivated switches are lighter.

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Company

Number of company on which level the customer payment has been recorded.

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Branch

Number of the branch in which customer payment was made.

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Branch [for invoice]

Call up with button "Add.data" in window "Payment group":

• Number of branch in which the invoice on which the payment is based was created.

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Payment no.

The customer payment was recorded under the number which is assigned automatically by the system.

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Remark

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Customer no.

Number of credit customer

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Invoice no.

Enter the number of the invoice on which the payment is based. Invoice numbers are assigned by program Invoice.

If the number is not known, the data record can be selected with Search.

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Credit invoice no.

Only in window "Add.data" of "Payment group":

• Number of the invoice on which the payment is based.

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Reason for difference

There may be a difference between the invoice total and the customer payment. This type of payment is programmed as a finance type under Customer finance mode. The finance type ID is then shown in this field.

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Operator

Number of the operator dealing with this program.

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Terminal

Number of the terminal at which the payment was entered.

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Operation

Only in window "Add.data" of "Payment group":

• A transaction no. is assigned to each customer payment. This no. is shown in this field. The transaction no. can also be viewed via window Transactions .

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Paymenttype

If the customer payment is handled via a Payment type, the number of this payment type is shown.

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Financeno.

If the customer payment is handled via a Finance type, the number of this finance type is shown.

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Payment date

Date on which payment was made.

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Payment group

Only in window "Add.data" of "Payment group":

• If the payment was linked to a Payment group, this no. is shown.

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Customer payment date

Date of payment

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Sconto No.

The number of the finance type “Customer finance mode” must have been entered in this field if sconto is to be recorded for a customer payment.

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Total

Total payment. The value shown in window "Add.data" of "Payment group" refers to the amount of an individual payment and not to the payment group.

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Sconto

Only in window "Customer payment":

• If cash discount is granted and if this has been deducted from the invoice, the appropriate amount is shown here.

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Paid/unpaid (search state)

Only in window "Customer payment":

• If a data record is already shown in the mask, switch "Paid" implies that payment has been made and invoice has been finalised. Switch "Unpaid" implies that payment has not yet been completed.
• Only payments which have been made and invoices which have been settled or which have not yet been settled are displayed in an empty mask with the search status.

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Bal.

Only in window "Add.data" of "Payment group":

• Balance for customer: A balance prefixed by a minus implies a credit to the customer.

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State

Only in window "Add.data" of "Payment group":

• The following status are possible:
• English version:
• F = final payment
• P = Paid
• U = Unpaid

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Final payment

Only in window "Customer payment":

Switch active: The invoice is paid and finalised.
Switch deactivated: The invoice has not been settled and not finalised.

This switch is normally set automatically when the complete invoice amount has been settled by the customer. This switch is also activated if payments are "finalised" with finance type Customer finance mode (if the switch "finalised" has been set). This finance type is always applied if invoices are to be finalised, even though the invoice total has not been settled or only part of it has been settled, e.g. if the customer goes bankrupt.

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Confirmation date

Not relevant at present

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Shift no.

Not relevant at present

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Index

• Balance [only: sub-window to Payment group)
• Branch
• Branch (invoice-specific; only in sub-window to Payment group)
• Company
• Confirmation date
• Credit invoice no. [only in sub-window to Payment group)
• Customer no.
• Customer payment date
• Final payment (only in window "Customer payment")
• Finance no. [Finance type]
• Invoice no.
• Operation (only in window "Customer payment")
• Operator (only in window "Customer payment")
• Paid/unpaid (search state) (only in window "Customer payment")
• Payment date
• Payment group
• Payment no.
• Payment type
• Reason for difference (in sub-window to Payment group)
• Remark (only in window "Customer payment")
• Sconto (only in window "Customer payment")
• Sconto No.
• Search state (paid/unpaid) (only in window "Customer payment")
• Shift no.
• Status (only in window "Customer payment")
• Terminal
• Total
• Unpaid state (only in window "Customer payment")

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MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin