Finance type

Field with firmly defined selection options

Select one of the finance types offered in this window by clicking on this field and with a second click confirming the option required.

Note:
Finance types are normally recorded at the POS terminal with key code "fFIN". However, this does not apply to pay in and pay out operations. They are recorded with key code PAYIN or PAYOUT. Payed in with customer no, Payed in w.o. customer no., Payed out with cust.no. and Payed out w.o. cust.no. describe how these keys are programmed and how recordings are made.

The system offers the following finance types:

Credit
For finance transactions and cards as well as customer-related credit payment types.
When Credit is selected the button Credit should also be set.
Finance type Credit is customer-related. Therefore, the same-name button should be activated. Button Creditworthy should also be activated in program Customer.

Note:
If your system should accept the redemption of meal coupons, a finance type from type "Credit" with the option "Customer related" must be configured.

Click onto the graphic for further help with Meal coupons.

· Voucher
Detailed description on programming of a voucher can be found under Voucher. To ensure that a customer docket is printed for the voucher, the number "1" must be entered in the linked financial parameters in field Voucher type.

NOTE!
The sale of vouchers at the checkout can be completed with or without selection menu. If vouchers are sold via the finance type Voucher (<fFIN> key) the voucher type has to be selected from the menu. If the voucher type is to be keyed in directly at the checkout a <fVOU> key must have been programmed on the keyboard. The appropriate finance type for this type of voucher is defined in field "Finance no. voucher" in the appropriate branch.

Payed in
Payments received from customers are recorded under finance type "Pay in". This is often settlement of an invoice. An invoice no. must have been assigned before payment can be recorded. A description can be found under Payment of an invoice. Pay deposit is also regarded as a pay-in operation.
Pay in recordings are shown on a separate receipt. They are not permitted during itemisation. Therefore, activation of switch "Receipt pre-selection" is not necessary in window Finance parameter .
Payed out
Finance transactions for paid out operations.
TIP
An example of tip recording can be found under Update and booking of a tip.

Note:
This finance type can also be used for recording TIP via the Xenta Spin-Connect Terminal. This finance type must be assigned in program Application -> Organisation -> Company -> Details 1 in field ""Payment TIP Fin.typ"

Click onto the graphics for further help for the Xenta Spin-Connect Terminal.
GC prepayment
For finance transactions to record advance payments for guest check recordings
Extra
See Update and booking of extras for an example.
Deposit
Finance transactions when recording bottle deposits.
Customer fin.mode
This finance type is used in both of the following cases:

1. Invoice must be finalised in spite of outstanding payment.
If an invoice shows outstanding items and cannot be settled in full, e.g. because the customer could not pay, the invoices can still be finalised with the "Customer finance mode". The switch Close invoice should also be activated. If an invoice is finalised with the customer finance mode, the switch Last payment is automatically set in window "Customer payments".
2. Invoice is settled in instalments
If only part of the invoice is settled, the appropriate amount is recorded via the "Customer finance mode". Several finance types can be programmed if a variety of reasons for possible differences between the invoice total and paid out is to be defined.
Note:
The customer finance mode is only intended for the office administration desk. This finance type is not found in the system. Message "Wrong finance type" appears if an attempt is made to finalise an invoice with the customer finance mode.

Invoice fee:
A finance type Invoice fee should be programmed in the system for customer invoices to allow for recording of an invoice fee. Please ensure that this finance type is linked in update program Company -> Add.data in field Invoice fee finance.
Coupon
.
Trans.order costs
This finance type is required to finalise transferred customer orders. (Further details on customer orders can be found under Help on customer orders)
Web Shop delivery cost
This finance type is required for recording of shipping costs in the MICROS Retail OSCAR POS Internet shop. At least one type of finance mode should be linked in update program Application -> Shop upgrade -> Shop administration via button Shipping costs. The amount to be charged for shipping of an order placed in the MICROS Retail OSCAR POS Internet shop should be entered in field Value of this finance type.
Program several finance types if different shipping costs are required in the MICROS Retail OSCAR POS Internet shop (e.g. freight costs, express, mail, etc.).
(Further information on programming for an MICROS Retail OSCAR POS Internet shop can be found under Administration of Internet shop with MICROS Retail OSCAR POS program).
Pay deposit
This finance type is required for recording deposits.
Deposits made, e.g. for repairs, can lead to differences between the goods turnover and the money statistics in the finance report for the branch and the operator because no goods turnover was recorded for the money entered. These values are shown in the appropriate reports for this finance type.

Note:
Please note that this finance type must be entered in program Company -> Add.data in field "Payment type Pay deposit".
The finance type Balance deposit must also be entered in update program Company -> Add.data in field "Payment type Balance deposit".
Balance deposit
This finance type is required for recording pay in amounts, e.g. when repairs are paid for in advance. This type of recording can lead to differences between the goods turnover and money statistics for the branch and the operator. These values are shown under the finance type in the appropriate reports.
Note:
Please note that this finance type must be entered in program Company -> Add.data in field "Payment type Balance deposit".
The finance type Pay in must also be entered in update program Company -> Add.data in field "Payment type Pay deposit".

Reval card
Voucher remainder (project Backwelt)
This finance type is required for recording vouchers if the overpayment is not paid out in cash to the customer. In that case the amount of overpayment will be recorded with this finance type. The finance type must be assigned to the payment type from category "Voucher" in program Payment type -> Detail data.
Employee discount
Customer discount
Enjoy card

· Payment fee
This finance type is used for recording EFT payments via the Xenta Spin-Connect Terminal. This finance type must be assigned in program Application -> Organisation -> Company -> Details 1 in field "Payment fee Fin.type.

Click onto the graphics for further help for the Xenta Spin-Connect Terminal.

· Tast/Give-away/Coup. (Beverage)
This finance type is at present used in beverages supermarkets for recording tasting, give-aways and coupons. More information can be found in the documentation "Tasting/Give-away/Coupon".

Balance credit (Beverage)
This finance type is used for returns of a customer commission (CUSTRETURN).
Discount corr. (Beverage)
Promotion corr. (Beverage)

Value

Entry range permitted: decimal, max. 10 pos. incl. 2 decimal places

If a firm value is to be linked to this finance type, enter the appropriate value in this field.
A firm value entry only applies to the following finance types:

Voucher
Extra
Deposit
Web Shop delivery cost

Account no.

Entry range permitted: decimal max. 11 pos. no decimal places

Enter the account no. in this field.

Accounts are programmed under Company -> Account as per the specifications of the Accounting department.

Accounts can be linked for companies, finance types, departments, etc. to allow for print of the accounts list report in program Branch for the Accounting department.

Credit

Button active: Credit finance type
Button deactivated: No credit finance type

If Credit is selected under Finance type, this switch should also be activated.

Customer-related

Button active: Finance type is customer-related
Button deactivated: Finance type not customer-related

If this is a customer-related finance type and if the switch has been set accordingly, a customer no. entry is required for recording.

A typical application: Paid on account (finance type: Payed in) is customer-related (see Payment of an invoice) or sales to credit customers (see example of a sale on credit under Sale to credit cust.).

Record no.input

Button active: Entry of a record no. is prompted.
Button deactivated: No prompt for entry of a record no.

If this button is active the system requests entry of a record no. during an itemisation. This no. is then printed on the docket.

The no. is selectable – unless other provisions have been made within the branch.

Close invoice

Button active: An invoice is finalised.
Button deactivated: Invoice is not finalised

The activated switch allows the user to mark invoices as finalised even though the invoice total has not been paid in full or at all, e.g. if the customer is in financial difficulties. It is important that the invoice finalisation is done with finance type "Customer fin. mode".

Direct invoice

Button active: An invoice is printed immediately
Button deactivated: An invoice is not printed immediately

If the goods are handed over to a credit customer and a transaction takes place, the invoice will be printed out from the background system. The scheduler controls immediate print of the invoice. More details on programming of a direct invoice can be found under Direct invoice, help on the appropriate update windows under Scheduler.

Note:

Repeat print of an invoice is not possible after a direct invoice has been printed. If a repeat of the invoice print is required because the invoice was, for example, not settled, Invoice copy should be used for this purpose.

Pack (Beverage)

Button active: Finance type Coupon refers to a goods voucher for a item sold in a pack
Button deactivated: Finance type Coupon refers to a goods voucher for a single item.

Note:
Finance type Coupon is at present used in beverages supermarkets to record tasting, give-aways and goods vouchers. More detailed information can be found in the documentation "Tasting/Give-away/Coupon".

Deposit paid (Beverage)

Button active: Finance type Coupon which refers to a goods voucher with deposit offsetting.
Button deactivated: Finance type Coupon which refers to goods vouchers without deposit offsetting.

Note:
Finance type Coupon is at present used in beverages supermarkets to record tasting, give-aways and goods vouchers. More information can be found in documentation "Tasting/Give-away/Coupon".

Deposit in branch (Beverage)

Button active: Finance type Coupon which refers to goods vouchers without deposit charge
Button deactivated: Finance type Coupon which refers to a goods voucher with deposit charge.

Note:
Finance type Coupon is at present used in beverages supermarkets to record tasting, give-aways and goods vouchers. More information can be found in documentation "Tasting/Give-away/Coupon".

Goods vouchers (Beverage)

Button active: Finance type Coupon which refers to goods vouchers for tasting and employee beverages
Button deactivated: Finance type Coupon which refers to goods vouchers with deposit charge.

Note:
Finance type Coupon is at present used in beverage supermarkets to record tasting, give-aways and goods vouchers. More information can be found in documentation "Tasting/Give-away/Coupon".

Index

Account no.
Close invoice
Company
Credit
Customer-related
Deposit in branch (Beverage)
Deposit paid (Beverage)
Descriptor
Direct invoice
Finance no.
Finance type
Goods vouchers (Beverage)
Pack (Beverage)
Record no.input
Value

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin

-Germany-