Chapter 30: Working with Ship Via Codes (WVIA)
Purpose: Ship via codes represent the carrier or service that delivers merchandise from you to your customers.
Each order must be assigned a valid shipper code in Order Entry.
In this chapter:
• Ship Via Defaults for Interactive Order Entry
• Ship Via Defaults for Remote Orders
• Create Ship Via (1 of 2) Screen
• Create Ship Via (2 of 2) Screen
• Display Ship Via History Screen
• Work with Shipper/Item Screen
• Working with Best Way Shippers
• Best Way Ship Via Pop-up Window
• Work with Ship Via Indicia Screen
• Create Ship Via Indicia Screen (Entering the Carrier's Indicia Information)
• Display Ship Via Indicia Screen
• Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges)
• Create Dollar Chart by Ship Via Screen (Service Charge Dollar Chart)
• Change Dollar Chart by Ship Via Screen
• Display Dollar Chart by Ship Via Screen
• Work with Weight Charges by Ship Via Screen
• Create Weight Charges by Ship Via Screen (Order Weight Charges)
• Change Weight Charges by Ship Via Screen
• Display Weight Charges by Ship Via Screen
Ship Via Defaults for Interactive Order Entry
The ship via code defaults in Order Entry, based on:
• A default ship via defined in the Default Ship Via (A77) system control value or at the Request Order Batch screen.
• A preferred ship via, based on the SCF (first three positions of the destination postal code) to which the order is shipping.
• A ship via code defined for an item.
Ship Via Defaults for Remote Orders
The ship via code defaults to a remote order (e-commerce (both XML and name/value pair), order API, and phone order interface) based on the setting of the Use SCF Ship Via in E-Commerce (J30) system control value.
If the Use SCF Ship Via in E-Commerce (J30) system control value is set to Y, the system uses the following logic to determine the ship via code to default to a remote ship to order.
If a ship via code is defined for the remote ship to order:
1. Use the ship via code defined in the Preferred ship via field for the ship to customer’s SCF. However, the system only defaults the preferred ship via to the remote ship to order if the Allow auto assignment field for the current ship via code on the order is set to Y.
2. If the Preferred ship via field for the ship to customer’s SCF is blank or the Allow auto assignment field for the current ship via code is set to N, use the ship via code defined on the remote ship to order.
If a ship via code has not been defined for the remote ship to order:
1. Use the ship via code defined in the Preferred ship via field for the ship to customer’s SCF. However, the system only defaults the preferred ship via to the remote ship to order if the Allow auto assignment field for the ship via code defined in the Default Ship Via (A77) system control value is set to Y.
2. If the Preferred ship via field for the ship to customer’s SCF is blank or the Allow auto assignment field for the Default Ship Via (A77) is set to N, use the ship via code defined in the Default Ship Via (A77) system control value.
Example: A remote order is received into CWDirect. The ship via code defined on the remote order is 1.
Allow auto assignment for ship via 1 |
Preferred ship via for SCF |
Results |
Y |
2 |
Preferred ship via code 2 defaults to the order. |
Y |
blank |
Ship via code 1 remains on the order. |
N |
2 |
Ship via code 1 remains on the order. |
N |
blank |
Ship via code 1 remains on the order. |
Example: A remote order is received into CWDirect. A ship via code has not been defined for the remote order. The Default Ship Via (A77) is 3.
Allow auto assignment for ship via 3 |
Preferred ship via for SCF |
Results |
Y |
2 |
Preferred ship via code 2 defaults to the order. |
Y |
blank |
Default ship via code 3 defaults to the order. |
N |
2 |
Default ship via code 3 defaults to the order. |
N |
blank |
Default ship via code 3 defaults to the order. |
If the Use SCF Ship Via in E-Commerce (J30) system control value is set to N, the system uses the following hierarchy to determine the ship via code to default to a remote ship to order.
1. Use the ship via code defined on the remote ship to order.
2. If a ship via code has not been defined for the remote ship to order, use the ship via code defined in the Default Ship Via (A77) system control value.
There are several ways the system can override the shipper specified on the order with another shipper. This table displays the ship via overrides you can apply to an order in the hierarchy in which the overrides take place (most important override to the least important override)
Ship via overrides at pick slip generation: If you use the Special Shipper OVR by Day/Via/Zone Screen or use the Override all orders to via field for a pick slip generation template through Working with Pick Slip Generation (WPSG), the pick slip generation program overrides the pick slip on the order; however, a ship via override applied at pick slip generation does not update the pick slip on the order or order line.
Ship Via Overrides |
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File |
Results |
Ship via overrides at the order line level: |
|
Item Ship Via Override |
Item ship via overrides define the shippers that are eligible to ship an item to its destination. If you define item ship via overrides for an item, the system verifies that the ship via on the order header is an eligible shipper for each item on the order whose Ship via field is blank. If the shipper on the order header is not valid for an item on an order line, the system displays the Ship Via Overrides for Item Window, requiring you to select an eligible shipper for the item. The ship via you select is assigned to the item on the order line, however, the system does not override the ship via on the order header. See Working with Item Ship Via Overrides. |
State Shipping Matrix |
If the Use State Shipping Matrix (B12) system control value is set to Y and the source code on the order header uses a line-level freight method, the system updates the ship via on the order line to the preferred ship via defined for the ship-to state combination. See Working with State Shipping Matrix (WSSM). |
B2B Override |
During business-to-business order entry each order line will ship using the shipper defined on the order header unless you define a ship via override for a ship to distribution at the Work with Items to Distribute Screen or Change Distribution Range Screen. See Working with Business to Business Order Entry Overrides. |
Item |
If you define a ship via code in the Ship via field for an item, the system defaults this ship via code to the order line. |
Ship via overrides at the order header level: |
|
B2B Override |
During business-to-business order entry each ship to order will ship using the shipper defined on the order header unless you define a ship via override for a ship to range at the Work with B2B Overrides Screen (Ship Via Overrides). See Working with Business to Business Order Entry Overrides. |
Promotion |
If an order, or shipping address on an order, qualifies for a promotion containing a ship via override, the system changes the ship via on the order header when you press F9 or F19 to accept the order. See Working with Promotion Values (WPRO) for more information on defining a ship via override for a promotion. |
Zip/Ship Via |
If the ship via on the order header allows auto-assignment of carrier (the ship via’s Allow auto assignment field is selected) and a default ship via is defined for the postal code on the order, the system changes the ship via for the ship to customer to the default ship via defined for the postal code. See Working with Zip/Ship Via (WZSV). |
Best Way Ship Via |
If records exist in the Best Way Ship Via file with a Type of O, the Alternate Shipping Charges by Via Window displays during the order, offering a choice of ship vias to apply to the order. See Working with Best Way Shippers. |
Offer Ship Via |
If an order, or shipping address on an order, qualifies for an offer ship via override, the system changes the ship via on the order header when you press F9 or F19 to accept the order. See Working with Offer Ship Via Assignment (WSVA). |
SCF Ship Via |
If a Preferred ship via is defined for the SCF the system updates the Ship via on the order header to the preferred ship via. See Working with SCF Codes (WSCF). |
Default Ship Via |
If a ship via is defined in the Default Ship Via (A77) system control value, the system assigns this ship via to the order. |
Purpose: Use this screen to create, change, delete, or display ship vias. This screen also provides access to the Ship Via History file where the system captures life-to-date and current information for packages delivered and freight collected, summarized by year and period.
How to display this screen: Enter WVIA in the Fast path field at the top of any menu or select Work with Ship Via from a menu.
OER0011 DISPLAY Work with Ship Via 9/14/99 9:07:48 KAL Co.
Opt Code Description
Type options, press Enter. 2=Change 4=Delete 5=Display 8=History 9=Item Charges 10=Best Way 11=Indicia 12=Service Charges 13=Weight Charges 98=User Field
1 UPS GROUND 2 PARCEL POST 3 FEDERAL EXPRESS 4 UPS SECOND DAY 5 OVERSEAS OVERSIZED SHIPPER 6 OVERSEAS EXPRESS 7 OVERSEAS STANDARD 8 OVERSEAS ECONOMY 11 SHIP VIA PRIORITY 1 12 SHIP VIA PRIORITY 2 +
F3=Exit F6=Create F12=Cancel F15=W/W SCF Ship Via F21=Print list F24=Select company |
Field |
Description |
Code |
A code that represents the shipper. Numeric, 2 positions; optional |
Description |
The description associated with the ship via code. Alphanumeric, 30 positions; optional. |
Screen Option |
Procedure |
Create a ship via code |
Press F6. Create Ship Via (1 of 2) Screen and Create Ship Via (2 of 2) Screen. |
Change a ship via code |
Enter 2 next to a shipper. See Change Ship Via Screen. |
Delete a ship via code |
Enter 4 next to a shipper to delete it. If a record of this ship via exists anywhere on the system, the system displays the following error message: WARNING - DEPENDENT RECORDS EXIST Press ENTER to confirm delete of all records. This indicates that you have a record of the ship via in another file; for example, in the SCF/Ship Via file. Note: You cannot delete a ship via code if it is used on an order. |
Display a ship via code |
Enter 5 next to a shipper to advance to the Display Ship Via Screen. |
Display ship via history |
Enter 8 next to a shipper to advance to the Display Ship Via History Screen. |
Work with shipper item charges |
Enter 9 next to a shipper to advance to the Work with Shipper/Item Screen. |
Define alternate shippers for a ship via |
Enter 10 next to a shipper to advance to the Best Way Ship Via Pop-up Window. |
Identify the distribution center (warehouse or drop point) in order to calculate shipping charges |
Enter 11 next to a shipper to advance to the Work with Ship Via Indicia Screen. |
Define service charges for a ship via |
Enter 12 next to a shipper to advance to the Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges). |
Define weight charges for a ship via |
Enter 13 next to a shipper to advance to the Work with Weight Charges by Ship Via Screen. |
Work with user fields for a ship via |
Enter 98 next to a shipper. See Customer Service Chapter 35: Work with User Fields Screen. |
Work with SCF Ship Via codes |
Press F15. See Working with SCF/Ship Via Values (WSHV). |
Create Ship Via (1 of 2) Screen
Purpose: Use the Create Ship Via screens to create a ship via code.
How to display this screen: At the Work with Ship Via Screen, press F6 to display the first Create Ship Via screen.
OER0388 ADD Create Ship Via (1 of 2) 4/23/13 10:52:46 EZK Mail Order
Shipper code . . . . . Shipper description . . Type . . . . . . . . . UPS service code Freight percent . . . . UPS service icon Priority . . . . . . . Carrier code . . . . . Billing code . . . . . Freight (Min/Max) . . . Use delivery codes . . (Y,N) PO box delivery . . . . (Y,N) Add'l freight only . . (Y,N) Incl Wgt/Svc chrgs if Add'l Frt Only (Y,N) Add'l freight charge . $ Limit Allow Auto Assignment . N (Y,N) Maximum Carton Weight . Exempt Duty Charges . . (Y,N) Telephone # . . . . . . Download to E-Commerce. (Y,N) More . . .
F3=Exit F12=Cancel |
Field |
Description |
Shipper code |
A code for the shipper that delivers merchandise to the customer, such as 01 for UPS. You can use any value from 01 to 98. Numeric, 2 positions. Create screen: required Change screen: display-only. |
Shipper description |
The description associated with the ship via code, such as United Parcel Service, Parcel Post, Federal Express, etc. Alphanumeric, 30 positions; required. |
A code that identifies the type of shipper for this ship via code. This information is used during Pick Slip Generation to sort all similar shippers together. Additionally, the system validates that, for example, you specify whether an address is a business or a residence, which is required for UPS (U) shippers. Depending on the pick slip printing program you use, you can customize the format and information that prints for certain types of ship vias. |
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Valid values are: CT: CTC FX: Federal Express I0: IPCS Express I1: IPCS Standard I2: IPCS Economy I3: IPCS Oversized Note: IPCS ship via functionality is not currently implemented. PP: Parcel Post P1: Parcel Post Class 1 P2: Parcel Post Class 2 P3: Parcel Post Class 3 P4: Parcel Post Class 4 SP: SmartPost; indicates the system prints a FedEx SmartPost label on the pick slip during pick slip generation if you meet all other SmartPost pick slip requirements; see Printing SmartPost Pick Slips for more information. U: UPS |
|
Alphanumeric, 2 positions; optional. |
UPS service code |
The service code defined for the UPS shipper, indicating the type of shipment delivery service, such as ground or next day air. You can define a UPS service code only if the Type field is U (UPS). Updates the UPS service code field in the UPS Service Code XRef file. The system includes this information on your pick slip if your unique pick print program supports it. See the UPS Identifier and Account Number (K57) system control value for more information on including the UPS service code as part of the UPS tracking number to print on your unique pick slip. Alphanumeric, 2 positions; optional. |
This value is used in the Percentage/Ship Via freight method. With this freight method, the merchandise amount on the order is multiplied by the percentage in the Freight percent field in the Ship Via record to calculate shipping charges. The calculated freight charge cannot be less than/greater than the value in the Freight (Min/Max) field. The system uses the freight fee in the Frt min field of the Ship Via record if the result of the freight calculation is less than the minimum freight fee. Otherwise, the system uses the freight fee in the Frt max field of the Ship Via record if the result of the freight calculation is greater than the maximum freight fee. Numeric, 5 positions with a 2-place decimal; optional. |
|
UPS service icon |
The service icon defined for the UPS shipper, indicating the package level of service. You can define a UPS service icon only if the Type field is U (UPS). Updates the UPS service icon field in the UPS Service Code XRef file. The system includes this information on your pick slip if your unique pick print program supports it. Alphanumeric, 3 positions; optional. |
This value controls how the system allocates inventory to backorders or reserves inventory during Batch Reservation. Valid values range from 0 to 9, where: 0 = Lowest priority 9 = Highest priority The Immediate Reservation program that reserves inventory during Order Entry does not use the priority defined at the ship via level or the source code level. The Ship Via Priority for Ship To Mismatch (L71) system control value defines the ship via priority that prompts the system to place an order on SM Ship To Mismatch hold, provided the order also exceeds the dollar amount specified in the Maximum Order Amount for Fraud Checking (D24) and the number of times shipped to the address on the order is less than the # of Times Shipped to Same Address (D25) OR the number of days since the last shipment to the address is less than the # of Days Since Last Order (D26). Numeric, 1 position; required. |
|
Carrier code |
A short description of the ship via. This code prints on pick slips and reports. Example: UPSB (for “UPS Blue”) Alphanumeric, 4 positions; optional. |
This code indicates how orders being delivered by this shipper are processed and billed. This code only applies to the ship via on the name and address screen of Order Entry (known as the “Order Header” screen). Valid values are: Blank: No value in the Billing code field indicates that orders for this shipper are processed through “regular” processing which produces pick slips after reservation and must be confirmed (manifested) or billed manually. |
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E: Express bill -- orders for this shipper bypass reservation, confirmation, and pick slip generation and are billed immediately after the order is accepted. For example, an express ship via code may be used to record the sale of a mis-shipped item. When an express bill ship via is used in Order Entry, a pop-up window appears where you may indicate whether inventory should be reduced and identify the warehouse and location from which the item was taken. P: Pickup. This value is not currently implemented. T: Take. This value is not currently implemented. Alphanumeric, 1 position; optional. |
These two fields identify the minimum and maximum freight charge for this ship via when using the Percentage/Ship Via freight method. This method multiplies the merchandise amount of the order by the percentage in the Freight percent field in the ship via record. The system uses the value in the Freight min field as the freight charge if the calculated freight charge is less than this value. The system uses the value in the Freight max field as the freight charge if the calculated freight charge is greater than this value. Numeric, 7 positions with a 2-place decimal; optional. |
|
Use delivery codes |
This field indicates whether this shipper charges freight based on rate tables. For example, UPS charges different rates when shipping to someone's home or office. Valid values are: Y = the system uses a rate table to calculate shipping charges for this shipper N = the system does not use a rate table to calculate shipping charges for this shipper Alphanumeric, 1 position; required. |
This value indicates whether this shipper delivers to post office (P.O.) boxes. Any address that contains P.O. Box or APO/FPO must be delivered to a post office box. Valid values are: Y = the shipper delivers to post office boxes N = the shipper does not deliver to post office boxes Order Entry verifies that the ship via assigned to the order delivers to a P.O. box if the ship-to address contains P.O. box information. • If this field is set to Y, you can enter P.O. Box or APO/FPO information in the Street field during Order Entry • If this field is set to N, the system displays a message during Order Entry that the shipper cannot deliver to a P.O. box Alphanumeric, 1 position; required. |
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This value indicates whether the freight fee defined in the Add'l freight charge field is used as the shipping charge for orders delivered by this shipper, and added to the Freight+ (Frt+) bucket on the order, or if both an additional freight charge and the standard freight charge based on the source code apply. Valid values are: • Y = The system applies the Add'l freight charge as the shipping charge to the order if the merchandise amount is not more than the $ limit. The system does not calculate freight for the order based on the freight method defined for the source code on the order header. With this setting: • Ship via service charges (set up through the Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges)) are added to the Freight bucket on the order only if the Include wgt/svc chrgs if add’l frt only flag is set to Y, AND the header-level source code’s Exclude serv chg flag is set to N. • Ship via weight charges (set up through the Work with Weight Charges by Ship Via Screen) are added to the Freight bucket on the order only if the Include wgt/svc chrgs if add’l frt only flag is set to Y (the Exclude serv chg flag for the source code does not apply to ship via weight charges). • N = The system calculates freight for the order based on the freight method defined for the source code on the order header. In addition, the system adds the Add’l freight charge to the Freight+ (Frt+) bucket on the order if the merchandise amount is not more than the $ limit. Alphanumeric, 1 position; required. |
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If the Add’l freight only flag is set to Y, and this flag is: • set to Y: • Ship via service charges (set up through the Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges)) are added to the Freight bucket on an order with this ship via on the order header, provided the header-level source code’s Exclude serv chg flag is set to N. • Ship via weight charges (set up through the Work with Weight Charges by Ship Via Screen) are added to the Freight bucket on an order with this ship via on the order header (the Exclude serv chg flag for the source code does not apply to ship via weight charges). • set to N: Ship via service charges are always added to the Freight bucket on an order with this ship via on the order header, provided the header-level source code’s Exclude serv chg flag is set to N; also, ship via weight charges are always added as well. If the Add’l freight only flag is set to N, this flag has no effect on the calculation of ship via service or weight charges. Alphanumeric, 1 position; required. |
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An additional charge for packages delivered by this shipper. For example, you may add additional freight charges for express delivery services such as UPS Next Day or Federal Express. The system adds this amount to the Freight+ (Frt+) bucket for the order. • If the Add’l freight only field is set to Y, the system uses the additional freight charge as the shipping charge on the order; no other freight charges are applied to the order. • If the Add’l freight only field is set to N, the system adds the additional freight charge to the order in addition to the freight calculated for the order based on the freight method defined for the source code on the order header, and applied to the Freight bucket on the order. If the merchandise amount on the order is greater than the amount in the $ limit field, the system does not add the Add’l freight charge to the order, regardless of the setting of the Add’l freight only field. Note: • During Order Entry, the system adds the Add'l freight charges value to the Freight+ field only if the ship via for which you have defined additional charges is on the order header. • The additional freight charges are included in the Charges field at the Alternate Shipping Charges by Via Window for the purposes of allowing the customer to select a best-way shipper in order entry. Numeric, 7 positions with a 2-place decimal; optional. |
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$ limit |
The merchandise dollar amount required to add the additional freight charge to the order. • If the merchandise dollar amount is equal to or below this value, the system adds the additional freight charge to the order. • If the merchandise dollar amount is greater than this value, the system does not add the additional freight charge to the order. Alphanumeric, 1 position; required if you define an add’l freight charge. |
Interactive orders: This value indicates whether the system can change the shipper on an order if there is a Ship via defined for the destination postal code in the Zip/Ship Via file. Remote orders: This value indicates whether the system can change the shipper on an order if there is a Preferred ship via defined for the SCF code. In addition, the Use SCF Ship Via in E-Commerce (J30) system control value must be set to Y in order to override the ship via on a remote order to the preferred ship via defined for the ship to customer’s SCF. Valid values are: Y = The system can change the shipper on an order. • Interactive orders: The system checks the Zip/Ship Via file when you accept a new order (using F9 or F19) and changes the shipper code if a default shipper is found for the postal code to which the order is shipping. Note: This process occurs only if you are using the Order Recap screen, as specified by the Display Order Recap (A75) system control value. • Remote orders: The system checks the SCF file when you process a remote order and changes the shipper code if a preferred ship via is defined for the ship to customer’s SCF and the Use SCF Ship Via in E-Commerce (J30) system control value must be set to Y. N = (default) the shipper code will not be changed. Alphanumeric, 1 position; required. |
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This value defines the carton weight for the system to use when calculating freight using the Freight by order weight freight method. See Fulfillment Chapter 41: Working with Weight Tables for Order Weight (WFTB) for more information on setting up freight tables and using this method. Note: The system does not use this value in any other calculation or validation. Numeric, 7 positions with a 3-place decimal; optional. |
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Exempt duty charges |
This value indicates whether the system should add duty charges to orders this shipper delivers, or whether the shipper is exempt. Valid values are: Y or blank = Do not add duty charges to orders this shipper delivers. N = Add duty charges to orders for this shipper where applicable. The system determines whether to add duty charges to an order by comparing an item's harmonize code with the harmonize codes defined for a country's duty rates. See Customer Service Chapter 14: Setting Up the Country File (WCTY). Note: If this field is blank, the system does not add duty to the order. Alphanumeric, 1 position; required. |
Telephone # |
The phone number for this ship via. You can define a telephone number format to map to the phone numbers operators enter into the system. The system defaults the telephone number formats for the country defined in the Default Country for Customer Address (B17) system control value for any phone number entered on this screen. See Customer Service Chapter 14: Setting Up the Country File (WCTY). Alphanumeric, 14 positions; optional. |
This value indicates whether to make the shipper available to customers on the web storefront. Valid values are: Y = Download ship via code to the web storefront. N = Do not download ship via code to the web storefront. When you set this field to N, the SCF/Ship Via download program does not download the SCF/Ship Via record since the ship via is not valid for the web storefront. See Working with SCF/Ship Via Values (WSHV). Conversion program: You can run a conversion program that will populate this field for all ship via codes with a Y. At a command line type one of the following two commands to run the conversion program for all or one company. All companies: CALL CVR0627 PARM (’’) One company: CALL CVR0626 PARM(’’ X’999F’) Make sure to put a space before the letter X and replace 999 with your company number. For both commands make sure to use a single apostrophe. In order to update the web storefront with ship via changes, you must download the static files again. See Systems Operation Chapter 90: Downloading E-Commerce Static Files (ESTF). Alphanumeric, 1 position; required. |
Create Ship Via (2 of 2) Screen
How to display this screen: Press Shift/Roll or Page Down at the Create Ship Via (1 of 2) Screen to display the second Create Ship Via screen.
OER0388 ADD Create Ship Via (2 of 2) 9/10/99 15:50:26 EZK Mail Order
Shipper code . . . . . . . . . . . : 9 Shipper description . . . . . . . . UNITED PARCEL SERVICE
Alternate shipper code 1 . . . . . . # of days since 1st shipment . # of shipments . . . . . . . .
Alternate shipper code 2 . . . . . . Minimum weight . . . . . . . . Minimum value . . . . . . . . .
Alternate shipper code 3 . . . . . . Maximum weight . . . . . . . . Maximum value . . . . . . . . .
Best way surcharge . . . . . . . . .
F3=Exit F12=Cancel |
Field |
Description |
A code for the shipper to use in place of the primary shipper, if the values in the Number of days since first shipment field or the # of shipments (Number of shipments) are met. Example: If the primary shipper is an overnight carrier and the order contains backordered items, you may want to ship the backordered items by an alternate shipper to save on shipping charges. The system uses this ship via code for all items on the order during Pick Slip Generation and displays a message in Order Transaction History. The ship via code entered here is defined in and validated against the Ship Via file. Numeric, 2 positions; optional. |
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The number of days since the first shipment after which the Alternate shipper code 1 will be used. Numeric, 3 positions; optional. |
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The number of shipments after which the Alternate shipper code 1 will be used. Example: If the primary shipper is an overnight shipper and there have been 2 shipments on the order, you may switch to an alternate shipper to save shipping charges. Numeric, 2 positions; optional. |
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The shipper to use in place of the primary shipper if the weight or dollar value of the carton is less than the value in the Minimum weight or Minimum value fields. Numeric, 2 positions; optional. |
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The minimum weight of a package to be delivered by the primary shipper; if the package weighs less than this minimum, alternate shipper 2 is used instead. Note: The system uses the item’s Ship wgt. (Shipping weight) to evaluate minimum weight. Numeric, 7 positions with a 3-place decimal; optional. |
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The minimum dollar value of a carton being delivered by the shipper defined in the Alternate shipper code 2 field. If the value of items in the carton is low, you may want to send the shipment by a uninsured carrier. Numeric, 9 positions with a 2-place decimal; optional. |
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This code represents a shipper to use in place of the primary shipper, if the weight or dollar value of the carton is greater than the value in the Maximum weight or Maximum value fields. Numeric, 2 positions; optional. |
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The maximum weight of a carton being delivered by the shipper defined in the Alternate shipper code 3 field. Numeric, 7 positions with a 3-place decimal; optional. |
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The maximum dollar value of a carton being delivered by the shipper defined in the Alternate shipper code 3 field. If the value of the carton is high, you may want to send the shipment by an insured carrier. Numeric, 9 positions with a 2-place decimal; optional. |
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Best way surcharge |
The surcharge to add to the shipper's total rate, based on shipment weight, when calculating best way shipping at pick slip generation. By defining one or more best way shippers for a ship via, you can have the system evaluate whether an alternate shipper might charge less for delivery of a particular shipment when you are generating pick slips. The system does not use this value as part of best way shipping in order entry; see Working with Best Way Shippers for an overview. Numeric, 15 positions with a 2-place decimal; optional. |
To change: Enter 2 next to a shipper at the Work with Ship Via Screen to advance to the Change Ship Via screen. At the Change Ship via screen you can change any information except the shipper code. See Create Ship Via (1 of 2) Screen for field descriptions.
To display: Enter 5 next to a shipper at the Work with Ship Via Screen to advance to the Display Ship Via screen. You cannot change any information on this screen. See Create Ship Via (1 of 2) Screen and Create Ship Via (2 of 2) Screen for field descriptions.
Display Ship Via History Screen
Purpose: Use this screen to review historical and current information for this shipper. Billing updates this information and sequences it by period, within the year.
How to display this screen: At the Work with Ship Via Screen, enter 8 next to a ship via code.
OER0384 DISPLAY Display Ship Via History 6/04/98 11:55:59 The KL Mail Order Company
Shipper . : 1 UPS GROUND
Packages Frt Collected To Date . : 291 568.46 Today . . : 286 538.08
Year Period Packages Frt Collected
97 9 14 48.40 97 10 11 81.99 97 11 3 5.00 97 12 11 39.81 98 1 12 18.96 98 2 10 .00 98 3 79 41.40 98 4 18 30.11 98 5 12 32.00
F3=Exit F12=Cancel |
Field |
Description |
Shipper |
The code and description for the shipper. Numeric, 2 positions; display-only. |
Packages (to date) |
The number of packages delivered by this shipper life-to-date. The Billing program updates this field. Numeric, 7 positions; display-only. |
Frt collected (Freight collected to date) |
The estimated dollar amount charged to date by the shipper to deliver the packages. The Billing program updates this value. Numeric, 11 positions with 2-place decimal; display-only. |
Packages (today) |
The number of packages delivered by this shipper today. The Billing program updates this value with the number of picks produced and the associated shipping charges. Numeric, 7 positions; display-only. |
Frt collected (Freight collected today) |
The estimated dollar amount charged today by the shipper to deliver the package. The Billing program updates this value. Numeric, 11 positions with 2-place decimal; display-only. |
Year |
The last two digits of the year associated with the accounting period. Enter a year to display history for that year. Numeric, 2 positions; optional. |
Period |
The accounting period within the specified year. Typically, accounting periods equate to months. Numeric, 2 positions; optional. |
Packages |
The number of packages delivered by this ship via during the specified year and/or period. Numeric, 7 positions; display-only. |
Frt collected (Freight collected for year, period) |
The estimated dollar amount charged for the year and period by the shipper for deliveries. The Billing program updates this value. Numeric, 11 positions with 2-place decimal; display-only. |
Purpose: Use this screen to define an extra freight charge for shipping a particular item by this shipper. For example, you may want to charge an extra $20.00 for shipping a piece of furniture. The additional shipper/item freight charge is included in the Freight + field in Order Entry.
Note: The shipper/item charges are included in the Charges field at the Alternate Shipping Charges by Via Window for the purposes of allowing the customer to select a best way shipper in order entry.
How to display this screen: From the Work with Ship Via Screen, enter 9 next to a ship via code.
OER0243 DISPLAY Work with Shipper/Item 6/04/98 12:02:38
Opt Ship Via Item Extra Charge 2
Type options, press Enter. 2=Change 4=Delete
BATB101 2.50 CHA09 1.50 CTS 1.00 WA10073 5.00
F3=Exit F6=Create F12=Cancel F21=Print list |
Field |
Description |
Item |
The code for an item you sell. Alphanumeric, 12 positions; optional. |
Extra charge |
The extra charge that is added to orders for this item. Numeric, 5 positions with a 2-place decimal; optional. |
Screen Option |
Procedure |
Create a new shipper/item |
Press F6 to advance to the Create Shipper/Item Screen. |
Change shipper/items |
Enter 2 next to an item to advance to the Change Shipper/Item Screen. |
Delete shipper/items |
Enter 4 next to an item to delete it. |
Purpose: Use this screen to create a shipper/item charge.
How to display this screen: At the Work with Shipper/Item Screen, press F6.
OER0653 ENTER Create Shipper/Item 6/04/98 11:34:20 The Mail Order Company
Ship via code . . . . . . . . : 2
Item . . . . . . . . . . . . . . Extra charge . . . . . . . . . .
F3=Exit F12=Cancel |
Field |
Description |
Ship via code |
The shipper that delivers the order to the customer. Ship via codes are defined in and validated against the Ship Via file. Note: If this ship via is entered in the Ship via field for the item record, the ship via will default on the order line in order entry, and the shipper/item charge will be added to the order, regardless of whether this is the ship via defined on the order header. See Merchandising Chapter 24: Performing Initial Item Entry (MITM). Numeric, 2 positions; display only. |
Item |
The code for an item you sell. Item codes are defined in and validated against the Item file. Alphanumeric, 12 positions. Create screen: required. Change screen: display-only. |
Extra charge |
The extra charge that is added to orders for shipping this item. Numeric, 5 positions with a 2-place decimal; required. |
To change: Enter 2 next to an item at the Work with Shipper/Item Screen to advance to the Change Shipper/Item screen. At this screen you can change any information except the item number.
See Create Shipper/Item Screen for field descriptions.
Working with Best Way Shippers
Purpose: Use the Best Way Ship Via file to define alternate shippers for a particular ship via to use the best way shipping feature. There are two types of best way shipping, each with a different purpose:
Best way shipping at pick slip generation is an easy way to ship your packages by the least expensive carrier. During pick slip generation, the system compares the ship via on the order against the alternate shippers identified for the ship via with a Type of P in the Best Way Ship Via file, then selects the shipper with the lowest shipping charge for the destination and total weight of the shipment.
Best way shipping at pick slip generation has no effect on the amount you are charging the customer for freight on an order. For example, you charge a customer $6.50 to ship an order by UPS. UPS, in turn, charges your company $4.00 for picking up and delivering the order. You save $2.50.
If you are using best way shipping at pick slip generation, the system checks the Best Way Ship Via file for alternate shippers for the ship via that are flagged with a Type of P. In the example above, the system selects a different shipper that will charge only $3.50 to ship the order. You save $3.00.
More information: See Chapter 33: Working with Shipping Rates (WSHR) for an overview of how best way shipping is calculated during pick slip generation and for complete setup instructions.
Best way shipping in order entry allows the order entry operator to offer a choice of shipment options to the customer. The customer can select a less expensive shipper, or choose a shipper who can deliver the order sooner. During order entry, the Alternate Shipping Charges by Via Window pops up, listing each of the alternate shippers identified with a Type of O in the Best Way Ship Via file. The operator can select a different shipper for the order, or accept the current ship via.
What factors affect the freight charges? While the freight method specified for the source code on the order header controls the basic freight charges on an order, there are other factors that can make one ship via more or less expensive than another, including:
• shipper/item charges (see Work with Shipper/Item Screen)
• service charges (see Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges))
• weight charges (see Work with Weight Charges by Ship Via Screen)
Additionally, a customer may select a shipper that is not the least expensive, but offers a quicker delivery date.
Best way shipping in order entry can result in a change to the shipping charges that you pay the ship via. This information is not visible in order entry.
Preventing the customer’s selection from being overridden: If you are using best way shipping in order entry, you should set up the shipper so that no subsequent ship via overrides will take place. Additional ship via overrides include:
• best way shipping at pick slip generation
• freight promotions (see Working with Promotion Values (WPRO))
• state shipping matrix (see Working with State Shipping Matrix (WSSM))
• item ship via overrides (see Working with Item Ship Via Overrides)
• default ship via defined for item
Also, you can leave the Allow auto assignment field to set to N to prevent the following ship via overrides from taking place:
• zip/ship via default (see Working with Zip/Ship Via (WZSV))
• a Preferred ship via for the SCF (see Working with SCF Codes (WSCF))
See Ship Via Override Hierarchy for a list of ways the system can override the shipper specified on the order with another shipper and the hierarchy in which the ship via overrides take precedence.
Related system control values: Use the following system control values to control the function of the best way shipping window in order entry:
• Display Alternate Shipping Charges by Via Window in OM (I02)
• Include Special Handling in Alternate Shipping Charges by Via (I03)
The Perform Best Way Shipping (C47) system control value does not affect best way shipping in order entry; this value only controls best way shipping at pick slip generation.
Summary of best way shipping types: The ways in which best way shipping at pick slip generation and order entry vary are summarized in the following table:
|
At Pick Slip Generation |
In Order Entry |
Purpose: |
The system automatically selects the ship via who provides you with the lowest shipping charges on an order. |
The Alternate Shipping Charges by Via Window in order entry lets you offer the customer the option to select a ship via based on freight charges or expected delivery date. |
Shippers are identified by: |
Type = P |
Type = O |
Additional required setup: |
• Perform Best Way Shipping (C47) system control value must be set to Y • Shipping rates must be created through Working with Shipping Rates (WSHR) • The flag must be set to Y at pick slip generation |
Optionally: • use the Display Alternate Shipping Charges by Via Window in OM (I02) and the Include Special Handling in Alternate Shipping Charges by Via (I03) system control values • leave the Allow auto assignment field to set to N |
Best Way Ship Via Pop-up Window
How to display this window: Enter 10 next to a ship via code at the Work with Ship Via Screen.
Best Way Ship Via
Primary ship via: 8 EAST COAST EXPRESS
Opt Via Type Best Way Ship Via
Type options, press Enter. 4=Delete 5=Display Ship Via
1 O Large Thumb Inc. 2 O BLUE MOON SHIPPERS 3 O STANDARD SHIPPING SERVICE
F3=Exit F12=Cancel |
Field |
Description |
Best way ship via |
The code for the alternate shipper you want to evaluate for best way shipping. Note: In order to add a best way ship via to an order, it needs to have a valid SCF/ship via records for the shipping address. Numeric, 2 positions; required. |
Type |
The type of best way shipping. Valid values are: O = order entry: You can select the best way shipper at the Alternate Shipping Charges by Via Window in order entry to provide the customer a choice of shippers for the order. P = pick slip: The system can automatically select the ship via during pick slip generation if the shipping charges you pay to the ship via would be lower. See above for more information. Alphanumeric, 1 position; required. |
Adding a best way ship via: Complete the Via and Type field and press Enter to add a new alternate shipper for the primary ship via. Your entry “drops down” to the list of best way shippers.
Note: Although the system does not prevent you from creating both types of best way shippers for the same ship via, this kind of setup will allow the customer’s selection in order entry to be overridden when you generate pick slips.
To delete: Enter 4 next to a shipper to remove it as a best way shipper.
To display: Enter 5 next to a shipper to advance to the Display Ship Via Screen.
Work with Ship Via Indicia Screen
Indicia messages are messages you enter to print on the pick slip, such as shipping instructions or notes to the carrier. The indicia message that displays is determined by the drop point associated with the ship via for an order. The drop point associated with the ship via for an order depends on whether or not you are using the Zone skipping feature in Pick Slip Generation.
Drop points represent locations to which merchandise will be shipped from your warehouse. Typically, a drop point represents the address of a UPS facility. This drop point prints as the return address on the pick slip and is the destination to which undeliverable packages are returned. You must specify drop points for shipping in two ways: you set up a drop point for each warehouse when you enter warehouse information using Work with Warehouses (see Warehousing Chapter 41: Creating and Maintaining Warehouses (WWHS)); the system uses this drop point in Pick Slip generation if you are not using the Zone skipping feature, or you can optionally specify drop points for each warehouse, ship via, and SCF combination using the Editing Warehouse Drop Points (EWDP) menu option; the system uses the drop points you specify in this menu option when you select the Zone skipping feature in Pick Slip Generation.
Setting up indicia messages: Each drop point/ship via combination for a pick slip identifies a unique indicia message. You set up indicia messages for each ship via/drop point combination using the Work with Ship Via menu option. Each ship via can have multiple indicia messages, one message for each drop point.
Zone skipping is a method of reducing freight charges by shipping inventory via one carrier to a central drop point, where it is picked up by another carrier and delivered to its final destination. For example, if you are shipping from a Massachusetts warehouse to destinations in California, you might use one carrier to deliver all packages to a UPS center in California, from which they will be shipped to their California destinations. Whether or not you are using zone skipping determines which file the system uses to identify the drop point.
The following table explains which indicia message prints on the pick slip.
For more information:
• Chapter 4: Introducing Pick Slip Generation
• Chapter 35: Working with Drop Points (WDPT)
• Chapter 36: Editing Warehouse Drop Points (EWDP)
How to display this screen: Enter 11 next to a ship via code on the Work with Ship Via Screen.
MSR0650 DISPLAY Work With Ship Via Indicia 6/04/98 12:06:40 The Mail Order Company
Ship Via 2 PARCEL POST
Opt Drop Point Description Number
Type options, press Enter. 4=Delete 5=Display
1 BOSTON CENTER BC1 2 SPRINGFIELD CENTER SC1
F3=Exit F6=Create F12=Cancel |
Field |
Description |
Drop point |
A code that identifies a location to which you ship packages. Drop points are used with the Zone Skipping feature. This feature enables you to ship a package by one carrier to a designated drop point, at which point another carrier picks up the package and delivers it to its final destination. With this method, the ultimate shipper crosses fewer zones. As a result, you reduce shipping charges because the charge is based on the number of zones crossed within the country. Drop point codes are defined in and validated against the Drop Point file; see Chapter 35: Working with Drop Points (WDPT). Numeric, 3 positions; optional. |
Description |
The description associated with the indicia code. Alphanumeric, 30 positions; optional. |
Number |
The indicia code for the drop point, as defined by the carrier. Alphanumeric, 30 positions; optional. |
.
Screen Option |
Procedure |
Enter the carrier's code for a drop point |
Press F6 to advance to the Create Ship Via Indicia Screen (Entering the Carrier's Indicia Information). |
Delete the carrier's code for a drop point |
Enter 4 next to a record to advance to delete it. |
Display the carrier's code for a drop point |
Enter 5 next to a record to advance to the Display Ship Via Indicia Screen. |
Create Ship Via Indicia Screen (Entering the Carrier's Indicia Information)
Purpose: Use this screen to create a ship via indicia.
You can create multiple ship via indicias for the same ship via/drop point combination; however, an error message similar to the following displays if you try to create multiple ship via indicias for the same ship via/drop point/indicia description 1 combination: Ship Via Indicia for (1-BC1-BOSTON CENTER) already exists.
FedEx SmartPost labels: See Printing SmartPost Pick Slips for more information on the ship via indicias you should create to include on the FedEx SmartPost label that prints on the SmartPost pick slip.
How to display this screen: At the Work with Ship Via Indicia Screen, press F6
MSR0651 ENTER Create Ship Via Indicia 6/04/98 12:12:33 The Mail Order Company
Ship Via 2 PARCEL POST
Drop Point . . . . . . . . . . . . .
Indicia Description 1 Indicia Number . . . Indicia Description 2 Indicia Description 3
F3=Exit F12=Cancel |
Field |
Description |
Ship via |
The code for a shipper. Ship via codes are defined in and validated against the Ship Via file. Numeric, 2 positions; required. |
Drop point |
A code that identifies a location where you ship an item by one carrier and to be picked up by another carrier and shipped to its final destination. This is known as zone skipping. With this method, you reduce the number of zones crossed. As a result, you reduce the shipping charges. Drop point codes are defined in and validated against the Drop Point file; see Chapter 35: Working with Drop Points (WDPT). Numeric, 2 positions; required. |
Indicia description |
The description of the indicia code, as defined by the carrier. Alphanumeric, three lines of 30 positions each. First line required; remaining lines optional. |
Indicia number |
The carrier's own code for the drop point specified. Alphanumeric, 30 positions; required. |
Display Ship Via Indicia Screen
To display: Enter 5 next to a ship via indicia record at the Work with Ship Via Indicia Screen to advance to the Display Ship Via Indicia screen. You cannot change any information on this screen.
Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges)
Purpose: Use this screen to establish a chart for service charges to add to orders that use this shipper. The system bases the amount of the service charge on the merchandise total of the order, and calculates the service charge for each shipping address on the order. If the Include Handling in Freight Charge Calculation (D77) system control value is set to Y, the system also includes handling in the order total subject to service charges.
Note: If the order uses the OP/freight by offer price freight method, the system calculates the total merchandise value by adding the extended single-unit offer price for each item/SKU, disregarding any discounts, associate pricing, price overrides, quantity break pricing, etc. This merchandise value is used for both the freight and the ship via service charges.
Included in freight total: The system adds service charges by ship via to the Freight bucket on the order, and in general treats service charges the same way as freight, for example:
• service charges post to the same general ledger numbers as freight
• overriding freight in Order Entry by pressing F21 also overrides service charges
• entering N in the Calculate freight field also prevents the system from calculating service charges
Note: The service charges are included in the Charges field at the Alternate Shipping Charges by Via Window for the purposes of allowing the customer to select a best way shipper in order entry.
Source code requirements: To use service charges by ship via on an order, you must have the following defined in Working with Source Codes (WSRC):
• the Exclude service charges field set to N
• an order level freight method:
• $O = Freight by dollar chart/offer
• $S = Freight by dollar chart/source
• PS = Freight by source code percentage
• PV = Freight by ship via percentage
• R = Freight by recipient
• F = Flat rate by ship-to
• OW = Freight by order weight
• OP = Freight by offer price
Include if additional freight only? If the ship via’s Add'l freight only flag is set to Y, the system adds ship via service charges to the Freight bucket on the order only if the Incl wgt/svc chrgs if add’l frt only is set to Y, in addition to requiring the source code settings described above.
How to display this screen: Enter 12 next to a ship via at the Work with Ship Via Screen.
MSR0802 DISPLAY Work with Dollar Chart by Ship Via 6/04/98 12:20:30 The Mail Order Company
Ship via . . . : 2 PARCEL POST
Dollar Service Maximum Opt Amount Charge Pct Charge
Type options, press Enter. 2=Change 4=Delete 5=Display
10.00 1.00 .00 20.00 2.00 .00 30.00 3.00 .00 40.00 4.00 .00 50.00 5.00 .00 60.00 6.00 .00 70.00 7.00 .00 80.00 8.00 .00 +
F3=Exit F6=Create F12=Cancel F21=Print list F24=Select company |
Field |
Description |
Ship via |
A code for the shipper. Numeric, 2 positions; display-only. |
Description (Unlabeled field to the right of the ship via) |
The name of the shipper. Alphanumeric, 30 positions; display-only. |
Dollar amount |
The merchandise total of the order required to add this service charge to the Freight bucket on the order. The system also includes handling in the total subject to service charges if the Include Handling in Freight Charge Calculation (D77) Control file is set to Y. The system adds the service charge dollar amount or percentage to orders whose totals are at least this amount, but less than the next larger dollar amount you have defined. Numeric, 7 positions with a 2-place decimal; optional. |
Service charge |
The amount of service charge to add to an order for the associated dollar amount. Numeric, 7 positions with a 2-place decimal; optional. |
Pct (Percentage) |
The percentage to use when calculating the service charge to add to an order for the associated dollar amount. Numeric, 5 positions with a 2-place decimal; optional. |
Maximum charge |
The maximum service charge to add to an order. Numeric, 7 positions with a 2-place decimal; optional. |
.
Screen Option |
Procedure |
Create a service charge |
Press F6 to advance to the Create Dollar Chart by Ship Via Screen (Service Charge Dollar Chart). |
Change a service charge |
Enter 2 next to a service charge record to advance to the Change Dollar Chart by Ship Via Screen. |
Delete a service charge |
Enter 4 next to a service charge record to delete it. You can delete a service charge dollar chart record even if the charge has been added to orders. |
Display a service charge |
Enter 5 next to a service charge record to advance to theDisplay Dollar Chart by Ship Via Screen. |
Create Dollar Chart by Ship Via Screen (Service Charge Dollar Chart)
Purpose: Use this screen to create a service charge by dollar chart record. Each record defines the amount or percentage service charge to add to an order whose merchandise total is at least as large as the dollar amount, but not as large as the next higher dollar amount on the chart. See Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges) for more information on how the system applies service charges to orders.
How to display this screen: Press F6 at the Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges).
MSR0803 ENTER Create Dollar Chart by Ship Via 6/04/98 13:26:20 The Mail Order Company
Ship via . . . . . . . . : 2 PARCEL POST
Dollar amount . . . Service charge . . Service charge % . . . Maximum charge . .
F3=Exit F12=Cancel |
Field |
Description |
Ship via |
The code representing a shipper. Numeric, 2 positions; display-only. |
Description (Unlabeled field to the right of the ship via code) |
The name of the shipper. Alphanumeric, 30 positions; display-only. |
Dollar amount |
The required dollar amount of the order subject to the service charge. The system adds the service charge amount or calculates the service charge percentage to orders whose merchandise totals are at least this dollar amount, but less than the next higher dollar amount defined in the dollar chart. The system will also include handling in the total subject to service charges if the Include Handling in Freight Charge Calculation (D77) system control value is set to Y. Numeric, 7 positions with a 2-place decimal. Create screen: required. Change screen: display-only. |
Service charge |
The total service charge to add to an order for this dollar amount. You must define either a service charge dollar amount here, or a service charge percentage, but not both. Numeric, 7 positions with a 2-place decimal; required if not entering a service charge percentage. |
Service charge % (Service charge percentage) |
The percentage to use for calculating the service charge to add to an order. The system bases the percentage on the dollar amount subject to freight on the order (generally the merchandise amount; see the Dollar amount field description above). Example: If the service charge percentage for a dollar amount of $100.00 is 5.00, and the dollar amount on the order is also $100.00, the system adds a $5.00 service charge to the order (5% of 100). Numeric, 5 positions with a 2-place decimal; required if not entering a service charge amount. |
Maximum charge |
The maximum service charge to add to an order. Typically, you would define a maximum for the highest record on your dollar chart. Example: If the highest dollar amount were $200.00 with a service charge percentage of 4%, you might define a maximum charge of $10.00. Numeric, 7 positions with a 2-place decimal; optional. |
Change Dollar Chart by Ship Via Screen
To change: Enter 2 next to a dollar chart record at the Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges) to advance to the Change Dollar Chart by Ship Via screen. You can change any information except the dollar amount. See Create Dollar Chart by Ship Via Screen (Service Charge Dollar Chart) for field descriptions.
Display Dollar Chart by Ship Via Screen
To display: Enter 5 next to a dollar chart record at the Work with Dollar Chart by Ship Via Screen (Ship Via Service Charges) to advance to the Display Dollar Chart by Ship Via screen. You cannot change any information on this screen. See Create Dollar Chart by Ship Via Screen (Service Charge Dollar Chart) for field descriptions.
Work with Weight Charges by Ship Via Screen
Purpose: Use this screen to create a chart for weight charges to add to the Freight bucket on orders that use this shipper. The system bases the amount of the weight charge on the total weight of the merchandise on the order, and calculates the weight charge for each shipping address on the order.
Determining the order weight: The system uses the weight defined in the Sell weight field for each item on the order to determine the order weight. For example, if the first item on the order weighed 2 pounds and the second item on the order weighed 6 pounds, the order weight would be 8 pounds. The system adds the weight of items for each ship to customer separately.
Determining the weight charge: Once the system determines the weight of the items on the order, the system looks at the order weight charge table set up for the ship via defined for the order ship to. The system finds the order weight defined in the order weight charge table that is at least this order weight, but less than the next larger order weight you have defined.
Included in freight total: The system adds weight charges by ship via to the Freight bucket on the order, and treats the weight charges the same way as freight, for example:
• weight charges post to the same general ledger number as freight
• overriding freight in order entry by pressing F21 also overrides weight charges
• entering N in the Calculate freight field also prevents the system from calculating weight charges
Note: The weight charges are included in the Charges field at the Alternate Shipping Charges by Via Window for the purposes of allowing the customer to select a best way shipper in order entry.
Source code requirements: To use weight charges by ship via on an order, you must have an order level freight method defined for the source code. Order level freight methods are:
• $O = Freight by dollar chart/offer
• $S = Freight by dollar chart/source
• PS = Freight by source code percentage
• PV = Freight by ship via percentage
• R = Freight by recipient
• F = Flat rate by ship-to
• OW = Freight by order weight
• OP = Freight by offer price
See Marketing Chapter 6: Working with Source Codes (WSRC), for more information on order level freight methods.
Include if additional freight only? If the ship via’s Add'l freight only flag is set to Y, the system adds ship via service charges to the Freight bucket on the order only if the Incl wgt/svc chrgs if add’l frt only is set to Y, in addition to requiring the source code settings described above.
Weight charge evaluation example: You enter an order with 2 ship-to customers. Ship-to customer 1 uses ship via 3, and ship-to customer 2 uses ship via 4. The order weight for ship-to customer 1 is 9 lbs. and the order weight for ship to customer 2 is 13 lbs.
Ship Via 3 Weight Charges Table |
|
Ship Via 4 Weight Charges Table |
||
Order Weight |
Weight Charge |
|
Order Weight |
Weight Charge |
5 lbs. |
0.50 |
|
5 lbs. |
1.00 |
10 lbs. |
1.00 |
|
10 lbs. |
2.00 |
15 lbs. |
1.50 |
|
15 lbs. |
3.00 |
Results:
Order # |
Ship to # |
Ship Via |
Order Weight |
Weight Charge |
Freight Charges |
Order Ship To Freight |
3557 |
1 |
3 |
9 lbs. |
.50 |
1.00 |
1.50 |
3557 |
2 |
4 |
13 lbs. |
2.00 |
1.50 |
3.50 |
How to display this screen: On the Work with Ship Via Screen, enter 13 next to a ship via code.
MSR1126 DISPLAY Work with Weight Charges by Ship Via 9/14/99 10:40:08 KAL Co.
Ship via . : 3 FEDERAL EXPRESS
Order Weight Opt Weight Charge
Type options, press Enter. 2=Change 4=Delete 5=Display
5.000 1.00 10.000 2.00 15.000 3.00 20.000 4.00 25.000 5.00 30.000 6.00 35.000 7.00 40.000 8.00 +
F3=Exit F6=Create F12=Cancel F21=Print list |
Field |
Description |
Ship via |
The code and description of the shipper you selected on the Work with Ship Via Screen. This is the shipper for which you wish to add a charge to an order based on the weight of the merchandise. Ship via code: Numeric, 2 positions; display-only. Ship via description: Alphanumeric, 30 positions; display-only. |
Order weight |
The total weight to the items on the order. The system looks at the Sell weight field for an item to determine the item's weight. The system adds the weight charge to orders whose order weight is at least this weight, but less than the next larger order weight you have defined. Numeric, 8 positions with a 2-place decimal; optional. |
Weight charge |
The charge you apply to the order based on the weight of the items on the order. Numeric, 8 positions with a 2-place decimal; optional. |
Screen Option |
Procedure |
Create an order weight charge |
Press F6 to advance to the Create Weight Charges by Ship Via Screen (Order Weight Charges). |
Change an order weight charge |
Enter 2 next to an order weight charge to advance to the Change Weight Charges by Ship Via Screen. |
Delete an order weight charge |
Enter 4 next to an order weight charge to delete it. |
Display an order weight charge |
Enter 5 next to an order weight charge to advance to the Display Weight Charges by Ship Via Screen. |
Create Weight Charges by Ship Via Screen (Order Weight Charges)
Purpose: Use this screen to create a weight charge you can add to an order based on the weight of the items on the order.
How to display this screen: On the Work with Weight Charges by Ship Via Screen, press F6.
MSR1127 ENTER Create Weight Charges by Ship Via 9/14/99 11:10:01 KAL Co.
Ship via . . . . . . . . : 3 FEDERAL EXPRESS
Order Weight . . . . . . . Weight Charge . . . . . . .
F3=Exit F12=Cancel |
Field |
Description |
Ship via |
The code and description of the shipper for which you are creating an order weight charge. Ship via code: Numeric, 2 positions; display-only. Ship via description: Alphanumeric, 30 positions; display-only. |
Order weight |
The weight of all of the items on the order. The system chooses the order weight in the table that is at least the order weight, but less than the next larger order weight defined. Numeric, 8 positions with a 2-place decimal. Create screen: required. Change screen: display-only. |
Weight charge |
The charge you wish to add to the order based on the order weight. The system adds the order weight charge to the Freight field on the order. Numeric, 8 positions with a 2-place decimal; required. |
Change Weight Charges by Ship Via Screen
To change: Enter 2 next to an order weight charge at the Work with Weight Charges by Ship Via Screen to advance to the Change Weight Charges by Ship Via screen. At this screen you can change the Weight charge field.
See Create Weight Charges by Ship Via Screen (Order Weight Charges) for a description of the fields on this screen.
Display Weight Charges by Ship Via Screen
To display: Enter 5 next to an order weight charge at the Work with Weight Charges by Ship Via Screen to advance to the Display Weight Charges by Ship Via screen. You cannot make any changes on this screen.
See Create Weight Charges by Ship Via Screen (Order Weight Charges) for a description of the fields on this screen.
| Part D: Setting Up the Fulfillment Files | Contents | SCVs | Search | Glossary | Reports | XML | Index | Chapter 31: Working with SCF Codes (WSCF) |
FU04_01 CWDirect 18.0 August 2015 OTN