1. Country-Specific Features
  2. Japan Help Topics
  3. Japanese Invoicing
  4. Japanese Billing Cycle and Payment Terms
  5. Setting Up Japan Payment Terms

Setting Up Japan Payment Terms

Payment terms are set up on the Japan Localization subtab of customer, vendor, and employee records. You can define multiple payment terms.

Important:

Before creating and applying Japan payment terms, you must disable any other payment terms for non-Japanese customers, because they may affect Japanese customer and transaction records.

You can add Japan payment terms on the user interface, importing a CSV file, or using SuiteScript or web service. See Adding Japan Payment Terms Using Import Methods.

You can define Japan payment terms for multisubsidiary vendors that has at least one Japanese subsidiary assigned to them.

To define the payment terms for a Japanese customer, vendor or employee:

  1. Edit or create a customer, vendor or employee record.

  2. Click the Japan Localization subtab.

  3. Add one or more payment terms by doing the following:

    1. In the Closing Date column, select a date on which the billing period ends every month. You can select any date in a month, or you can select the value End of the Month. End of Month can have either 29, 30, or 31 as closing dates because the end date is different in some months. You can add more dates by clicking New at the top of the dropdown list.

    2. In the Payment Due Date column, select the date of the month when payment is due. You can select any of the following values:

      English

      Japanese

      1

      1日

      5

      5日

      10

      10日

      15

      15日

      20

      20日

      25

      25日

      Last Day of the Month

      月末

       

      何もない

      You can add more dates by clicking New at the top of the dropdown list.

    3. In the Payment Due Month column, select a month when payment is due. You can select any of the following values:

      English

      Japanese

      This month

      今月

      Next month

      翌月

      Month following the next

      2ヶ月後

      3 (every third month)

      3ヶ月後

      6 (every 6th month)

      6ヶ月後

       

      何もない

      You can add more options by clicking New at the top of the dropdown list. On the Payment Due Month page, the Value field indicates the number of months from the month a transaction is created, which the system assigns the payment due month. For example, specifying 12 assigns the payment due month as every 12th month starting from the month that a transaction is created.

    4. Click Add. You can add as many payment terms as needed.

      Example

      If the customer’s, vendor’s or employee’s billing cycle ends on the 20th of each month, and payment is due at the end of the month following the next, then you set up the following payment terms:

      • Closing Date = 20

      • Payment Due Date = Last Day of the Month

      • Payment Due Month = Month following the next

  4. Click Save.

The payment terms, the closing date and payment due date that you defined for the customer, vendor or employee, will be automatically applied to all their transactions. Japan payment terms defined for a customer are applied to its invoices, sales orders, and credit memos. Those defined for a vendor are applied to its bills and credits. And payment terms defined for an employee are reflected in the employee’s expense report.

For more information about the different payment terms on the customer record, see Payment Terms in the Customer Record in Including Japan Localization Custom Fields in Custom Forms.

Related Topics

General Notices