Entering Vendor Prepayments From a Purchase Order

You can enter and associate a vendor prepayment and a purchase order from the Purchase Order page.

NetSuite autofills some information in the new vendor prepayment page using the purchase order data. The information automatically filled in the vendor prepayment page includes Payee, Purchase Order document number, Payment Amount, Currency, and Subsidiary. The Payment Amount in the vendor prepayment autofills with the total amount in the purchase order, even when the purchase order has been partially paid.

When you associate a vendor prepayment with a purchase order, NetSuite can automatically apply the prepayment to the bills associated with the purchase order. NetSuite uses the Auto-Apply accounting preference. For more information about this preference, see Applying Vendor Prepayments With Auto-Apply.

To enter vendor prepayments from a purchase order:

To enter and associate a purchase order with a vendor prepayment you must first save the purchase order.
Enter a purchase order following the instructions in Entering a Purchase Order.
If the purchase order already exists, find the purchase order transaction in Transactions > Purchases > Enter Purchase Orders > List and click View.
Click the Enter Prepayment button in the Purchase Order page.

Note:
The Enter Prepayment button is only available for roles with the Vendor Prepayment permission. For information about how to configure permissions to work with vendor prepayments, see Configuring Permissions for Vendor Prepayments.
Enter the associated vendor prepayment following the instructions in Entering Vendor Prepayments.

Warning:

After you fully apply the prepayment, you should not change the status because movement of money may be in process.

To enter vendor prepayments from a purchase order:

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