Working with Project Management in OneWorld

When creating a project record, if the project is associated with a customer, then the project is automatically associated with the subsidiary of the customer and cannot be changed.

If you create a project record that is not associated with a customer, no subsidiary is associated by default, but you are required to select a subsidiary. After transactions are entered that are associated with the project, the project subsidiary cannot be changed unless the transactions are deleted.

Sub-projects are associated with the subsidiary of the parent project.

When assigning resources to projects, you can assign any employee to any project regardless of the subsidiary. For example, an engineer associated with Wolfe US can be assigned as a resource for a project associated with Wolfe UK.

Billable time and expenses can be entered against projects only by resources associated with the subsidiary of the project.

Note:

The Intercompany Time and Expense feature must be enabled, and related preferences must be set, to allow resources to enter time and expenses for customers of subsidiaries other than their own. An automated adjustment process is available to transfer charges for intercompany expenses from the employee subsidiary to the customer subsidiary. See Enabling Intercompany Time and Expenses.

Project Intercompany Cross Charge Request

Project Intercompany Cross Charge Request is a part of the Intercompany Framework. This feature provides basic ability to cross-charge amounts between subsidiaries with the integration period end process. It enables you to set amounts in a currency to be used for intercompany cross-charging reflected in Intercompany Cross Charges.

Creating Project Intercompany Cross Charge Request

To create a project intercompany cross charge request:

Go to Transactions > Financial > Create Project Intercompany Cross Charge Requests.
Select your project.

Note:
The selling subsidiary pre-fills automatically in the From Subsidiary field based on your selected project.
Select a buying subsidiary from the list.
Select the amount, currency and trigger.

You can choose between date, project completion and project tasks/milestone completion triggers.
- Date – a date when you want the transaction to happen.
- Project Completion – select if you want a project completion as a trigger.
- Project Tasks/Milestone Completion – allows you to select a project task from the list of your tasks to apply the request.
Click Save.

Creating a copy of the Project Intercompany Cross Charge Request

You can create a copy of the project intercompany cross charge requests.

To create a copy of the project intercompany cross charge requests:

Go to Transactions > Financial > Create Project Intercompany Cross Charge Requests.
Select your project.
Click Actions.
Click Make Copy.

Creating Project Intercompany Journal Entries

You can create journal entries for project intercompany cross charge requests.

To create journal entries:

Go to Transactions > Financial > Make Intercompany Journal Entries.
Select the Cross Charge Journal type of a filter.
Select your project.
Complete the fields in the top of the form

Note:

All amounts are auto-calculated to EUR.

For more information, see Making Journal Entries and Journal Entries.

You might have to set up the relationship between your chosen subsidiaries by managing intercompany cross charges. It is important to act according to the information in the error message in Transactions > Financial > Manage Intercompany Cross Charges > Error message. Examples below:

Managing Project Intercompany Cross Charges

Go to Transactions > Financial >Manage Intercompany Cross Charges.
Click Message Log and act according to an error message displayed.
Click Set Up on the Recommended Action subtab of the message log.
1. For example: If the error message states that it cannot found the representing entities, click the Representing Entities subtab.
2. Click the Subsidiaries page link.
  
  A new window with the list of subsidiaries open.
3. Click Subsidiary Settings Manager on the right top part of the page.
  
  This step enables you to set up the subsidiary.

Creating a new Customer Entity

Go to Go to Lists > Relationships > Customers > New
Enter required fields such as client name, status and custom form.

Select the initial subsidiary in the Represents Subsidiary field.
Go to the General subtab and select the final subsidiary in the Subsidiary field.
Go to the Financial subtab and select the currency in the Currencies > Currency.

Warning:
Select the currency according to the one set up in the intercompany framework, and in the error message.

Creating a new Vendor Entity

Go to Lists > Relationships > Vendors > New.
Enter required fields.

Select the initial subsidiary.
Go to the Company profile subtab and select the final subsidiary.