Employee Users

You can give NetSuite access to employees by checking the Give Access box on the Access subtab of the Employee record. You assign roles to an employee on the Roles subtab of the Access subtab. Most roles in the system are available to employees, and you can assign multiple roles to each employee.

For instructions for setting up NetSuite access for employees, see Giving an Employee Access to NetSuite.
For instructions for assigning roles, see Assigning Roles to an Employee.
For instructions for limiting employees' ability to enter time records, see Restricting Employee Time Tracking Entries.
For instructions for adding employees, see Adding an Employee.

After you have set up employees with access and one or more roles each, you can return to their records and make changes to their assigned roles as necessary. The Access subtab includes a History subtab that lists changes made to role assignments.

If the Global Permissions feature is enabled, you also can assign permissions directly to employees, on a Global Permissions subtab of the Access subtab. These permissions supersede permissions for the employee's assigned role, in the event of a conflict. Please note that usage of the Global Permissions feature is not preferred. For more information, see Using the Global Permissions Feature.

You can use employee searches to track employees' roles and changes to them. The following role fields are available to be used as filters for employee searches:

Center Type
Custom
Inactive
Internal ID
Level
Name
Permission
Permission Change
Permission Change Date

The following role fields are available to be displayed as results for employee searches:

Center Type
Custom/Standard
Inactive
Internal ID
Level
Name
Permission
Permission Change
Permission Change Date
Permission Change Level

Important:

When an employee leaves your company, you should modify the person’s record to reflect the termination date and remove any previously granted user roles and access permissions. You can also inactivate the employee record if you want to prevent it from appearing in lists or as choices anywhere in your account. For more information, see Employee Termination.

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