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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Overview to Job Cost
1.1
About Job Cost
1.2
System Integration
1.3
System Features
1.3.1
Final Projections
1.3.2
Profit Recognition
1.3.3
Job Status Inquiry
1.3.4
Audit Trail Management
1.3.5
Job Budget Change Management
1.3.6
Cost Analysis
1.3.7
Loan Draw Tracking
1.3.8
Report Generation
1.3.9
Job Scheduling
Part I Job Identification
2
Overview to Job Identification
2.1
About Job Identification
3
Create a Job Master Record
3.1
Creating a Job Master Record
3.1.1
Before You Begin
3.1.2
What You Should Know About
3.2
Entering Job Master Information
3.2.1
Entering a Single Job Master Record
3.2.1.1
Processing Options
3.2.2
Entering Multiple Job Master Records
3.2.2.1
Processing Options
3.2.3
Entering Multiple Addresses for a Job
3.3
Entering Additional Information
Part II Cost Code Structures
4
Overview to Cost Code Structures
4.1
About Cost Code Structures
5
Understand Cost Code Structures
5.1
Understanding Cost Code Structures
5.1.1
Planning Your Cost Code Structure
5.1.2
Components of the Cost Code Structure
5.1.3
The Cost Code Structure/General Accounting Relationship
5.1.4
Header and Detail Accounts
5.1.5
Levels of Detail
5.1.5.1
Example: Cost Code Structure
5.1.6
Job Cost Ledger Types
5.1.7
Cost Code Structure Database Tables
6
Create a Cost Code Structure
6.1
Creating a Cost Code Structure
6.1.1
Before You Begin
6.2
Copying Information from a Chart Type
6.2.1
Before You Begin
6.2.2
What You Should Know About
6.2.3
Processing Options
6.3
Copying Information from an Existing Job
6.3.1
What You Should Know About
6.3.2
Processing Options
6.4
Creating a New Cost Code Structure
6.4.1
What You Should Know About
7
Revise a Cost Code Structure
7.1
Revising a Cost Code Structure
7.1.1
What You Should Know About
8
Assign Alternate Sequences
8.1
Assigning Alternate Sequences
8.2
Understanding Alternate Sequences
8.2.1
What You Should Know About
8.2.2
Example: Alternate Sequences
8.3
Assigning a Sequence Manually
8.3.1
Before You Begin
8.3.2
Processing Options
8.4
Assigning Category Codes Automatically
8.4.1
Before You Begin
8.5
Assigning Category Codes with Global Updates
8.5.1
Before You Begin
8.5.2
Processing Options
Part III Revenue Performance Obligations (Update A9.3)
9
Overview to Revenue Performance Obligations (Update A9.3)
9.1
About Revenue Performance Obligations
10
Enter Revenue Performance Obligations (Update A9.3)
10.1
Understanding Revenue Performance Obligations
10.2
Working with RPOs
10.2.1
What You Should Know About
10.3
Adding a Revenue Performance Obligation to a Job
10.3.1
Processing Options
10.4
Associating Accounts with a Revenue Performance Obligation
10.5
Searching for Accounts to Associate with a Revenue Performance Obligation
10.6
Example: Revenue Performance Obligation and RPO AAI Setup: Review Resulting Accounts
10.6.1
Example: Job Setup
10.6.2
Example: Revenue Performance Obligation Setup
10.6.3
Example: RPO AAI Setup
10.6.4
Example: Resulting Accounts
10.6.4.1
RPO1
10.6.4.2
RPO2
10.6.4.3
RPO3
10.6.4.4
RPO4
Part IV Job Budgets
11
Overview to Job Budgets
11.1
About Job Budgets
12
Work with an Original Budget
12.1
Working with an Original Budget
12.1.1
Before You Begin
12.1.2
What You Should Know About
12.2
Entering an Original Budget
12.2.1
Processing Options
12.3
Copying an Existing Budget
12.3.1
What You Should Know About
12.4
Copying Budget Details from a PC
13
Change an Original Budget
13.1
Changing an Original Budget
13.1.1
Before You Begin
14
Lock a Budget
14.1
Locking a Budget
15
Enter a Budget Revision
15.1
Entering a Budget Revision
15.1.1
What You Should Know About
15.1.2
Processing Options
16
Spread Budget Amounts
16.1
Spreading Budgets
16.1.1
Before You Begin
16.1.2
Processing Options
Part V Job Schedules
17
Overview to Job Schedules
17.1
About Job Schedules
18
Set Up Job Schedules
18.1
Setting Up Job Schedules
18.1.1
Processing Options
19
Download Job Cost Information
19.1
Downloading Job Cost Information
19.2
Linking to Primavera
19.2.1
Before You Begin
19.3
Downloading Schedule Information
19.3.1
Processing Options
Part VI Job Review
20
Overview to Job Review
20.1
About Job Review
21
Locate a Project or Job
21.1
Locating a Project or Job
21.2
Locating a Project or Job by Name
21.2.1
Processing Options
21.3
Locating a Project or Job by Company
21.3.1
Processing Options
22
Work with a Project or Job
22.1
Working with a Project or Job
22.1.1
What You Should Know About
22.1.2
Processing Options
22.2
Reviewing a Project or Job
22.2.1
Before You Begin
22.2.2
What You Should Know About
22.2.3
Processing Options
22.3
Reviewing Additional Information for Job Cost
22.4
Transferring Account Information for Job Cost
22.4.1
Processing Options
23
Job Cost Reports
23.1
About Job Cost Reports
24
Print Management Summary Reports
24.1
Printing Management Summary Reports
24.2
Printing Summary by Cost Code
24.3
Printing Job Cost Analysis
24.3.1
Processing Options
24.4
Printing Unit Cost Analysis
24.4.1
Processing Options
24.5
Printing Labor Cost Analysis
24.6
Printing Contract Analysis for Job Cost
24.6.1
Processing Options
24.7
Printing Period Trend Analysis
24.7.1
Processing Options
24.8
Printing Job Status
24.8.1
Processing Options
25
Print Job and Account Setup Reports
25.1
Printing Job and Account Setup Reports
25.2
Printing the Job Master List
25.2.1
Processing Options
25.3
Printing the Job Account Master List
26
Print Detail Reports
26.1
Printing Detail Reports
26.2
Printing Detail by Job
26.2.1
Processing Options
26.3
Printing Transaction Analysis
26.3.1
Processing Options
26.4
Printing Budget Revisions Detail
26.4.1
Processing Options
26.5
Printing Job Detail by Subledger
26.5.1
Processing Options
Part VII Job Progress
27
Overview to Job Progress
27.1
About Job Progress
27.2
Understanding Job Progress
27.2.1
Continuum of Certainty
27.2.2
Job Cost Ledger Types
28
Understand Methods of Computation
28.1
Understanding Methods of Computation
28.2
Method of Computation Descriptions
28.2.1
Method A (Account - Forced)
28.2.2
Method B (Buyout or Fixed Price Contracts)
28.2.3
Method C (Percent Complete from Cost Code Header)
28.2.4
Method D (Default)
28.2.5
Method E (Estimate to Complete)
28.2.6
Method F (Forced)
28.2.7
Method G (Budget Default - Forced)
28.2.8
Method I (Include)
28.2.9
Method N (No Projection)
28.2.10
Method O (Override)
28.2.11
Method P (Percent Complete)
28.2.12
Method Q (Quantities)
28.2.13
Method R (Revenue - Unit Price Contract)
28.2.14
Method S (Summary)
28.2.15
Method T (Total)
28.2.16
Method U (Remaining Unit Rate)
28.2.17
Method V - (Absolute Value)
28.2.18
Processing Options
29
Work with Job Progress
29.1
Working with Job Progress
29.2
Generating a Worksheet
29.2.1
Generating the Field Progress Report
29.2.1.1
Processing Options
29.2.2
Generating the Projected Final Progress Report
29.2.2.1
Processing Options
29.3
Entering Job Progress Information
29.3.1
What You Should Know About
29.3.2
Processing Options
29.3.3
Reviewing Job Progress Information
29.3.3.1
Processing Options
29.4
Updating the Method of Computation
29.5
Recalculating Job Progress
29.5.1
Processing Options
Part VIII Profit Recognition
30
Overview to Profit Recognition
30.1
About Profit Recognition
31
Estimate Job Profit (Update A9.3)
31.1
Estimating Job Profit (Update A9.3)
31.1.1
What You Should Know About
31.2
Entering the Percentage of Completion (Update A9.3)
31.2.1
What You Should Know About
31.3
Generating Profit Information (Update A9.3)
31.3.1
Processing Options
32
Work with Estimated Profit (Update A9.3)
32.1
Working with Estimated Profit
32.2
Reviewing Profit Information
32.2.1
Reviewing Profit Information for a Single Job
32.2.2
Processing Options
32.2.3
Reviewing Profit Information for Multiple Jobs
32.2.4
Processing Options
32.3
Revising Profit Information (Update A9.3)
32.3.1
What You Should Know About
32.3.2
Changing the Profit Recognition Method
32.3.3
What You Should Know About
32.3.4
Changing the Projected Final Values
32.3.5
What You Should Know About
32.3.6
Changing the Accrued or Deferred Costs
32.3.7
What You Should Know About
32.3.8
Processing Options
32.4
Securing Profit Information
33
Understand Profit Recognition Journal Entries
33.1
Understanding Profit Recognition Journal Entries
33.1.1
Recognized Revenue and Cost (Income Statement)
33.1.2
Recognized Revenue and Cost (WIP on Balance Sheet)
33.1.3
Overbilling
33.1.4
Underbilling
33.1.5
Provision for Loss
33.1.6
Accrued Cost
33.1.7
Deferred Cost
33.1.8
Record User Changes to Projected Final Costs
33.1.9
Changes to Projected Final Revenue
33.1.10
Changes to Projected Final Profit
34
Work with Profit Recognition Journal Entries (Update A9.3)
34.1
Working with Profit Recognition Journal Entries
34.2
Creating Profit Recognition Journal Entries (Update A9.3)
34.2.1
Processing Options
34.3
Reviewing Journal Entries
34.4
Posting Journal Entries
34.5
Revising Profit Recognition Journal Entries
34.5.1
Revising Job Information Before Journal Entries are Created
34.5.2
Revising Job Information After Journal Entries are Created
34.6
Creating Obsolete Profit Recognition Records (Release A9.3 Update)
34.6.1
Processing Options
35
Reviewing Profit Recognition Status (Update A9.3)
35.1
Printing the Profit Recognition Report
35.1.1
Processing Options
Part IX Job Closing
36
Overview to Job Closing
36.1
About Job Closing
37
Close Jobs
37.1
Closing Jobs
37.2
Closing a Job
37.2.1
What You Should Know About
37.2.2
Processing Options
37.3
Opening a Closed Job
37.3.1
Processing Options
38
Job Purging
38.1
About Job Purging
38.2
Purge Job Information
38.2.1
Closing Weekly Balances
38.2.1.1
Before You Begin
38.2.1.2
What You Should Know About
38.2.2
Purging Projected Final Information
38.3
Purging a Completed Job
38.3.1
Before You Begin
38.3.2
Copying Job Information
38.3.2.1
Processing Options
38.3.3
Purging a Job
38.3.3.1
Processing Options
39
Supplemental Information
39.1
About Supplemental Information
39.1.1
Before You Begin
40
Set Up Data Types
40.1
Setting up Data Types
40.2
Defining Data Type Formats for Job Cost
40.2.1
Before You Begin
40.2.2
What You Should Know About
40.3
Setting Up Data Type Security for Job Cost
41
Enter Supplemental Information
41.1
Entering Supplemental Information
41.1.1
Before You Begin
41.2
Entering Columnar Information
41.3
Entering Narrative Information
41.4
Copying Narrative Information
42
Review Supplemental Information
42.1
Reviewing Supplemental Information
42.2
Reviewing Supplemental Information by Job
42.3
Reviewing Supplemental Information by Data Type
43
Print Supplemental Data Reports
43.1
Printing Supplemental Data Reports
43.2
Printing Report by Job
43.2.1
Processing Options
43.3
Printing Report by Data Type
43.3.1
Processing Options
Part X Draw Processing
44
Overview to Draw Processing
44.1
About Draw Processing
44.1.1
Before You Begin
45
Generate a Draw Report
45.1
Generating a Draw Report
45.1.1
What You Should Know About
45.2
Printing the Work in Progress Draw Analysis Report
45.2.1
Processing Options
45.3
Printing the Draw Detail Report
45.3.1
Processing Options
45.4
Printing the Cost of Construction - Detail Report
45.4.1
Processing Options
45.5
Printing the Cost of Construction - Summary Report
45.5.1
Processing Options
46
Revise the Draw
46.1
Revising the Draw
46.2
Revising the Draw Status
46.3
Revising Line Items of a Draw
46.3.1
What You Should Know About
46.3.2
What You Should Know About
Part XI System Setup
47
Overview to System Setup
47.1
About System Setup
48
Define Revenue Performance Obligation AAIs (Update A9.3)
48.1
Understanding Revenue Performance Obligation AAIs
48.2
Entering Revenue Performance Obligation AAIs
48.2.1
What You Should Know About
49
Set Up System Constants
49.1
Setting Up System Constants
50
Define Automatic Accounting Instructions
50.1
Defining Automatic Accounting Instructions
50.2
Reviewing and Revising AAIs
50.3
Defining AAIs
50.3.1
Profit Recognition AAIs
50.3.2
Field Progress Protection AAIs
50.3.3
Draw Reporting Selection AAIs
50.3.4
Job Summarization AAIs
50.3.5
Budget Balance Ledger AAIs
51
Set Up Next Numbers
51.1
Setting Up Next Numbers
51.1.1
What You Should Know About
52
Understand User Defined Codes for Job Cost
52.1
Understanding User Defined Codes for Job Cost
52.1.1
Ledger Type (09/LT)
52.1.2
Business Unit Category Codes (00/01 - 00/30)
52.1.3
Account Category Codes (09/01 - 09/23)
52.1.4
Units of Measure (00/UM)
52.1.5
Contract Type (51/CT)
52.1.6
Projected Final Business Unit Type (51/PF)
52.1.7
Budget Amount Ledger Type (51/RB)
52.1.8
Budget Unit Ledger Type (51/RU)
52.1.9
Annual Close Budget Ledger Type (00/LT)
52.1.10
Summarize and Close Ledger Type (51/LT)
52.1.11
Cost Code Master Chart Type (51/TC)
52.1.12
Chart Type Edit Field (51/ED)
52.1.13
Formula Description (51/FM)
52.1.14
Inquiry Ledger Type (51/IL)
52.1.15
Profit Recognition IS Entry (51/IS)
52.1.16
Override Profit Recognition AAIs by Business Unit Type (51/PR)
53
Revise User Defined Codes for Job Cost
53.1
Revising User Defined Codes for Job Cost
53.1.1
What You Should Know About
54
Set Up Job Status Inquiry
54.1
Setting Up Job Status Inquiry
54.2
Defining Inquiry Columns
54.2.1
What You Should Know About
54.3
Defining Inquiry Formats
54.4
Defining Inquiry Paths
55
Set Up Chart Types and Model Jobs
55.1
Setting Up Chart Types and Model Jobs
55.2
Setting Up a Chart Type for Job Cost
55.2.1
Defining Chart Type Codes
55.2.2
Entering Model Cost Code Structures
55.2.3
Processing Options
55.3
Setting Up a Model Job
55.3.1
What You Should Know About
55.3.2
Setting Up A Model Job Master Record (Release A9.3 Update)
55.3.3
Entering Model Job Cost Code Structures
55.3.4
What You Should Know About
Part XII Processing Options
56
Job Identification Processing Options
56.1
Job Master Revisions (P510063)
56.2
Job Revisions by Company (P51006)
57
Cost Code Structures Processing Options
57.1
Copy Selected Master Codes (P510921)
57.2
Copy Similar Job (P518042)
57.3
Account Master Sequences (P510141)
57.4
Global Update Alt. Sequence - Company 50 (P09807)
58
Revenue Performance Obligation Processing Options (Update A9.3)
58.1
Revenue Performance Obligation Master (P5102)
59
Job Budgets Processing Options
59.1
Original Budget Entry/Speed Entry (P510121)
59.2
Job Budget Revisions (P510171)
59.3
Spread Job Budget to Period (P51811)
60
Job Schedules Processing Options
60.1
Cost Code Schedule (P51901)
60.2
JDE to Primavera Download - Job 501 (P5150)
61
Job Review Processing Options
61.1
Job Name Search (P51200)
61.2
Job Revisions by Company (P51006)
61.3
Define Formats - Job Status Inquiry (P5193)
61.4
Define Paths - Job Status Inquiry (P51941)
61.5
Job Status Inquiry (P512000)
61.6
Post/Repost Committed Costs (P00932)
61.7
Job Cost Analysis (P51412)
61.8
Unit Cost Analysis (P514121)
61.9
Contract Summary (P434201)
61.10
Weekly Job Trend Report (P51430)
61.11
Job Status Report - Variable/All Columns (P512006)
61.12
Video by Cost Type (P51214)
61.13
Video Review by Ledger Type (P51215)
61.14
Job Master List Detail/Summary (P51006P)
61.15
Job Detail Report (P51420)
61.16
Transaction Analysis Report (P51425)
61.17
Estimated Budget Revisions - Detail/Summary (P51540)
61.18
Job Detail by Subledger (P51530)
62
Job Progress Processing Options
62.1
Method of Computation Conversion (P519901)
62.2
Field Progress Report - Over/Under, Projected Final, Worksheet (P51432)
62.3
Field Progress Report - Projected Final, Worksheet (P514321)
62.4
Progress Entry, Field Progress Entry - Over/Under/Final (P510211)
62.5
Field Progress Entry - Projected Final (P510222)
62.6
Field Progress Revisions - Unit Rate (P510312)
62.7
Recalculate Projected Final (P51803)
63
Profit Recognition Processing Options (Update A9.3)
63.1
Job 5001 - Job Level Summarization (P51800) (Update A9.3)
63.2
Profit Recognition History File Delete (P51810) (Release A9.3 Update)
63.3
Single Job Adjustments (P51440)
63.4
Group Job Adjustments (P5144)
63.5
Executive Summary Report (P51443)
63.6
Create Journal Entries (P51444)
63.7
Profit Recognition Report (P51445) (Update A9.3)
63.8
Obsolete Profit Recognition Records (R51446) (Release A9.3 Update)
64
Job Closing Processing Options
64.1
Monthly Profit Recognition/Final Job (P51924)
64.2
Job Master Revisions (P510063)
64.3
Extended Job Master Revisions (P5108)
64.4
Job Summarization (P51830)
64.5
Purge Summarized Job Information (P51840)
64.6
Business Unit Supplemental Data-By Alpha (P00650)
64.7
All Business Unit by Data Type - Alpha (P00640)
65
Draw Processing Processing Options
65.1
Work in Progress Draw Analysis (P51500)
65.2
Draw Detail Report (P51510)
65.3
Cost of Construction - Detail (P51520)
65.4
Cost of Construction - Summary (P51525)
66
System Setup Processing Options
66.1
Chart Type Setup (P51091)
Index
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