This chapter contains the year-end processing checklist.
Refer to the following checklist as you process year-end information:
| Task | Description | Completed |
|---|---|---|
| Archive the year-end information. | From the Canadian Year End Processing menu (G77247), choose Update T4/Relevé to archival. | |
| Install the update to the software. | This guide does not include software installation and the necessary application-specific instructions (ASIs) or the Post-Install menu instructions. Review the information in the Installation Workbook for additional instructions. | |
| Run the history integrity reports. | From the Data Integrity & Global Updates menu (G7731), choose:
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| Run year-end rollovers for calendar month and payroll month. | From the Integrity and Rollover menu (G772471), choose Year End Rollover. | |
| Verify employment insurance and employment insurance hours integrity for the entire year. | From the EI Integrity menu (G77311), choose EI Integrity Validation and EI F06176 Hour Validation. | |
| Repost tax area information. | From the Data Integrity & Global Updates menu (G7731), choose PDBAs to Tax Area Sum. F06148. | |
| Repost Tax IDs, if necessary. | From the Data Integrity & Global Update menu (G7731) Choose Tax ID to Tax Ledger F0716. | |
| Repost tax ledger information, if necessary. | From the Data Integrity & Global Updates menu (G7731), choose Tax Ledger to Tax Sum. F0713. | |
| Repost workers compensation summary, if necessary. | From the Data Integrity & Global Update menu (G7731), choose Workers Comp. Summary F0627 | |
| Verify Employee Names and Addresses. | From the Address Book menu (G01), choose Address Book Revisions. | |
| Verify Company information. | From the Address Book menu (G01), choose Address Book Revisions. | |
| Set up pension plan numbers. | From the T4/Relevé Setup menu (G772472), choose Pension Numbers. | |
| Set up special handling pay codes. | From the T4/Relevé Setup menu (G772472), choose Special Handling Pay Codes. | |
| Set up province of employment codes. | From the T4/Relevé Setup menu (G772472), choose Province of Employment. | |
| Set up T4 other information codes. | From the T4/Relevé Setup menu (G772472), choose T4 Other Information. | |
| Set up T4A other information codes. | From the T4/Relevé Setup menu (G772472), choose T4A Other Information. | |
| Set up T4 employment codes. | From the T4/Relevé Setup menu (G772472), choose T4 Employment Codes. | |
| Set up Relevé 1 Case O codes. | From the T4/Relevé Setup menu (G772472), choose RL-1 Case O Codes. | |
| Set up Relevé 2 source of income codes. | From the T4/Relevé Setup menu (G772472), choose RL-2 Source of Income Codes. | |
| Set up country codes. | From the T4/Relevé Setup menu (G772472), choose Country Codes. | |
| Cross-reference PDBAs to special handling codes. | From the T4/Relevé Setup menu (G772472), choose Revise Special Handling Tables. | |
| Add pension information. | From the T4/Relevé Setup menu (G772472), choose Pension Batch Update or Pension Info. Maintenance. | |
| Cross-reference special handling codes to specific boxes on year-end forms. | From the T4/Relevé Setup menu (G772472), choose Assign Special Handle Code Tables. | |
| Add non-resident secondary name information. | From the Canadian Employee Information menu (G7711), choose Profile Data Entry | |
| Add non-resident account information. | From the Canadian Employee Information menu (G7711), choose Profile Data Entry. | |
| Add T4A beneficiary information. | From the Address Book menu (G01), choose Address Book Revisions. | |
| Build the workfiles. | From the Canadian Year End Processing menu (G77247), choose Build T4/Relevé Workfiles. | |
| Run the Create XML and Audit File Builds and review the integrity reports. | From the XML Processing menu (G772475), choose any of the options under the Create XML and Audit File Builds menu title that are applicable to your company and review the reports for any errors in your setup. | |
| Enter adjustments. | From the Canadian Year End Processing menu (G77247), choose Version Review. | |
| Print returns on plain paper. | From the Print Year End Forms menu (G772477), choose Print Laser Forms. | |
| Reset the print flags. | From the Canadian Year End Processing menu (G77247), choose Version Reset Control. | |
| Create XML Files and Audit Files. | From the XML Processing menu (G772475), choose any of the options under the Create XML and Audit File Builds menu title that are applicable to your company.
Review the XML Integrity reports for errors. If any errors exist, make the necessary corrections and run the XML and Audit File Build program again. The system validates the XML file successfully if the integrity report contains the following message: **XML File Contains No Errors**. |
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| Print and Review the XML Audit Reports. | From the XML Processing menu (G772475), choose any of the options under the Audit Reports menu title that are applicable to your company. These audit reports simply print the information in your XML files so that you can review what will be electronically transmitted when you submit your files. | |
| Transfer XML Files to a PC. | If using FTP instead of IFS, from the XML Processing menu (G772475), choose Transfer XML Files to a PC. | |
| Submit T4/T4A Returns. | Submit the returns through the CRA's internet file transfer (XML) secure web site. | |
| Submit RL-1 and RL-2 Returns. | Submit the returns through Québec's Electronic Services website. | |
| Update tax records to avoid multiple T4s (optional). | See Updating Tax Records to Avoid Multiple T4s | |
| Verify and update the various rates and limits before processing the first payroll for the new year. | Access the websites for the Canada Revenue Agency and the Ministere du Revenu du Québec. |