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Contents
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Payroll Year-End Processing Overview
1.1
Release Levels
1.2
Year-End Processing Features
1.3
Verifying Government Regulations and Rates
1.4
Year-End Processing Cycle
2
Year-End Processing Checklist
2.1
Year-End Processing Checklist
3
Working with Rollovers
3.1
Entering Rollover Information for DBAs
3.1.1
Example: Limit on Vacation or Sick-Leave Rollover
3.1.2
Example: Vacation Rollover for Time Not Immediately Available
3.1.3
Example: Vacation Rollover for Time Immediately Available
3.1.4
Before You Begin
3.2
Processing Rollovers
3.2.1
Before You Begin
3.2.2
Processing Options
4
Working with Employment Insurance History Integrity
4.1
Verifying Employment Insurance History Integrity
4.1.1
What You Should Know About Processing Options
4.1.2
Processing Options
4.1.3
Data Selection for EI Integrity Validation
4.2
Revising Employment Insurance History
4.2.1
Processing Options
4.3
Working with Employment Insurance Hour Integrity
4.3.1
Verifying Employment Insurance Hour Integrity
4.3.2
Processing Options
4.3.3
Data Selection
4.3.4
Updating Employment Insurance Flags
5
Reposting Historical Information
5.1
Reposting Tax Area Information
5.1.1
Before You Begin
5.1.2
Processing Options
5.1.3
Data Sequence
5.2
Reposting Tax Ledger Information
5.2.1
Before You Begin
5.2.2
Data Selection
5.3
Reposting Pay Types to the Payroll Month
5.3.1
Processing Options
5.4
Reposting DBAs to the Payroll Month
5.4.1
Processing Options
5.5
Reposting DBAs to the Calendar Month
5.5.1
Processing Options
5.6
Reposting DBAs to the Fiscal and Anniversary History Summary
5.6.1
Processing Options
5.7
Reposting the Workers Compensation Summary
5.8
Updating Tax Records to Avoid Multiple T4s
5.8.1
Before You Begin
5.8.2
To Repost the Tax ID
5.8.2.1
Processing Options
5.8.3
To Update the Tax ID in the Taxation Summary History by Province Table
5.8.3.1
Data Selection
5.8.3.2
Processing Options
5.8.4
To Update the Tax ID in the Payroll Month PDBA Summary History Table
5.8.4.1
Data Selection
5.8.4.2
Processing Options
5.8.5
To Update the Tax ID in the Calendar Month DBA Summary History Table
5.8.5.1
Data Selection
5.8.5.2
Processing Options
5.8.6
To Update the Tax ID in the Tax Area Transaction Summary History Table
5.8.6.1
Processing Options
6
Year-End Setup
6.1
Verifying Employee Names and Addresses
6.2
Setting up Native Indian Employees
6.2.1
For Payroll:
6.2.2
For Year-End Processing:
6.3
Verifying Company Information
6.4
Verifying User Defined Codes
6.4.1
Verifying Pension Plan Numbers
6.4.2
Verifying Special Handling Pay Codes
6.4.3
Verifying Province of Employment
6.4.4
Verifying T4 and T4A Other Information Codes
6.4.5
Verifying T4 Employment Codes
6.4.6
Verifying RL-1 Case O Codes
6.4.7
Verifying RL-2 Source of Income Codes
6.4.8
Verifying Country Codes
6.4.9
Setting Up the EI Reduced Rate
6.4.10
Verifying Cheque Route Codes
6.5
Setting Up Pension Records
6.5.1
Creating Multiple Pension Records
6.5.1.1
Processing Options
6.5.1.2
Data Selection
6.5.2
Creating Individual Pension Records
6.5.3
Creating T4A Forms for Non-Pensioners
6.5.3.1
To create T4A forms automatically for non-pensioners by creating pension records
6.5.3.2
To create T4A forms automatically for non-pensioners by special handling
6.5.3.3
To create T4A forms manually after the workfile build
6.6
Working with Special Handling
6.7
Setting up Non-Resident Secondary/Joint Information
6.8
Setting Up Non-Resident Account Information
6.9
Setting Up T4A Beneficiary/Dependent Information
6.10
Setting Up Integrated File System (IFS) Directories
7
Workfile Setup
7.1
Defining Year-End Workfiles
7.1.1
Workfile Data Criteria
7.1.2
Employment Codes on T4 Forms (Box 29)
7.2
Creating Year-End Workfiles
7.2.1
Data Selection
7.2.2
Data Sequence
8
Year-End Review
8.1
Reviewing Year-End Information
8.2
Reviewing Year-End Reports
8.2.1
Reviewing the T4 Summary Report
8.2.1.1
Example: T4 Summary Report
8.2.1.2
Processing Options
8.2.1.3
Data Sequence
8.2.2
Reviewing the T4A Summary Report
8.2.2.1
Example: T4A Summary Report
8.2.2.2
Processing Options
8.2.2.3
Data Sequence
8.2.3
Reviewing the Relevé 1 Summary Report
8.2.3.1
Example: Relevé 1 Summary Report
8.2.3.2
Processing Options
8.2.3.3
Data Sequence
8.2.4
Reviewing the Relevé 2 Summary Report
8.2.4.1
Example: Relevé 2 Summary Report
8.2.4.2
Processing Options
8.2.4.3
Data Sequence
8.2.5
Reviewing the NR4 Summary Report
8.2.5.1
Example: NR4 Summary Report
8.2.5.2
Processing Options
8.2.5.3
Data Sequence
8.3
Reviewing the XML Integrity Reports
8.3.1
Reviewing the T4 XML Integrity Report
8.3.1.1
Example: T4 XML Integrity Report
8.3.2
Reviewing the T4A XML Integrity Report
8.3.2.1
Example: T4A XML Integrity Report
8.3.3
Reviewing the Relevé 1 XML Integrity Report
8.3.3.1
Example: Relevé 1 XML Integrity Report
8.3.4
Reviewing the Relevé 2 XML Integrity Report
8.3.4.1
Example: Relevé 2 XML Integrity Report
8.4
Revising Year-End Information
8.4.1
Entering Adjustments to Year-End Forms
8.4.1.1
Processing Options
8.4.2
Creating a T4 Year-End Form Manually
8.4.2.1
What You Should Know About
8.4.3
Creating a T4A Year-End Form Manually
8.4.4
Deleting Workfile Records
8.5
Resetting Year-End Workfile Versions
9
Year-End Reporting
9.1
Printing Year-End Forms
9.1.1
Printing Multiple Year-End Forms
9.1.2
Resetting Laser Forms
9.1.3
Adjusting Laser Forms
9.1.4
Printing Individual Year-End Forms
9.2
Creating the XML File
9.2.1
Working with the T4 XML Files
9.2.1.1
Creating the T4 XML and Audit Files
9.2.1.2
Verifying the T4 XML File
9.2.2
Working with the T4A XML Files
9.2.2.1
Creating the T4A XML Files
9.2.2.2
Verifying the T4A XML Files
9.2.3
Working with the Relevé 1 XML Files
9.2.3.1
Creating the Relevé 1 XML Files
9.2.3.2
Verifying the Relevé 1 XML File
9.2.4
Working with the Relevé 2 XML Files
9.2.4.1
Creating the Relevé 2 XML Files
9.2.4.2
Verifying the Relevé 2 XML File
9.3
Transferring and Submitting the XML Workfile
9.3.1
Transferring Using IFS
9.3.2
Transferring Using FTP
9.3.3
Submitting the File to the Government
10
Year-End Archiving
10.1
Archiving Year-End Information
10.2
Working with Archived Information
10.2.1
Amending Archived Information
10.2.2
Printing Archived Forms
11
System Table Overview
11.1
Control Table
11.1.1
F07720 - T4 Relevé Control Parameter File
11.2
Permanent Tables
11.2.1
F07727 - Canadian Pension Information File
11.2.2
F07730 - T4 Archival File
11.2.3
F07731 - Relevé 1 (Provincial) Archival File
11.2.4
F07732 - T4A Archival File
11.2.5
F07733 - Relevé 2 Archival File
11.2.6
F07734 - NR4 Archival File
11.2.7
F07740 - T4 Adjustments Archival File
11.2.8
F07741 - Relevé 1 Adjustment Archival File
11.2.9
F07742 - T4A Adjustment Archival File
11.2.10
F07743 - Relevé 2 Adjustment Archival File
11.2.11
F07744 - NR4 Adjustment Archival File
11.3
Workfile Tables
11.3.1
T07730 - T4 Workfile
11.3.2
T07731 - Relevé 1 Workfile
11.3.3
T07732 - T4A Workfile
11.3.4
T07733 - Relevé 2 Workfile
11.3.5
T07734 - NR4 Workfile
11.3.6
T07740 - T4 Adjustments Workfile
11.3.7
T07741 - Relevé 1 Adjustment Workfile
11.3.8
T07742 - T4A Adjustment Workfile
11.3.9
T07743 - Relevé 2 Adjustment Workfile
11.3.10
T07744 - NR4 Adjustment Workfile
11.3.11
T07760X - T4 XML File
11.3.12
T07765X - T4A XML File
11.3.13
T07770X - Relevé 1 XML File
11.3.14
T07775X - Relevé 2 XML File
11.3.15
T07761 - T4 XML Audit File
11.3.16
T07766 - T4A XML Audit File
11.3.17
T07771 - Relevé 1 XML Audit File
11.3.18
T07776 - Relevé 2 XML Audit File
12
Sample Forms
12.1
T4 - Statement of Remuneration Paid
12.2
T4A - Statement of Pension, Retirement, Annuity and Other Income
12.3
Relevé 1 - Revenus d'emploi et revenus divers (Provincial Wage and Income Earnings Statement)
12.4
Relevé 2 - Revenus de retraite et rentes (Provincial Pension, Retirement and Annuity Statement)
12.5
NR4 - Statement of Amounts Paid or Credited to Non-Residents of Canada
13
Information Sources for Forms
13.1
T4 Boxes
13.2
Relevé 1 Boxes
14
Frequently Asked Questions
14.1
Data Integrity
14.2
Special Handling
14.3
User Defined Codes
14.4
Workfile Build
14.5
Year-End Rollover
15
Processing Options
15.1
Repost DBAs to Fiscal and Anniversary (P06147A)
15.2
Employment Insurance History Rev. (P06176)
15.3
Calendar Month Rollover (P063913)
15.4
Special Handling Code Table (P067204)
15.5
Assign Special Handling Code Tables (P067203)
15.6
Repost DBAs to Calendar Month F06145 (P07145)
15.7
Repost DBAs to Payroll Month F06146 (P07146)
15.8
Repost Pay Types to Payroll Month F06146 (P071461)
15.9
Repost DBAs to Tax Area Summary F06148 (P07148)
15.10
EI Integrity Validation (P077015)
15.11
EI Hour Integrity Report (P077020)
15.12
Payroll Month PDBAs Integrity (F06146) (P077021)
15.13
T4/Relevé Workfiles Version Review (P07725)
15.14
Assign Special Handling Code Tables (P077206)
15.15
Pension Batch Update (P077271)
15.16
Calendar Month DBAs Integrity (F06145) (P077031)
15.17
T4 Summary Report (P07746)
15.18
T4A Summary Report (P07747)
15.19
Relevé 1 Summary Report (P07748)
15.20
Relevé 2 Summary Report (P07749)
15.21
NR4 Summary Report (P07750)
15.22
T4 XML and Audit File Build (P07760X)
15.23
T4 XML Audit Report (P07761X)
15.24
T4A XML and Audit File Build (P07765X)
15.25
T4A XML Audit Report (P07766X)
15.26
Canada Laser Forms - Employee Copies (P07770A)
15.27
Canada Forms Alignment - Employer copy (P07770C)
15.28
Relevé 1 XML and Audit File Build (P07770X)
15.29
Taxation History Integrity (F0713) (P077011)
15.30
Relevé 1 XML Audit Report (P07771X)
15.31
Relevé 2 XML and Audit File Build (P07775X)
15.32
Relevé 2 XML Audit Report (P07776X)
15.33
Repost Tax ID to Tax Ledger F0716 (P07990)
15.34
T4 Print Special Forms (P077321)
Index
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