Pre Order

The following program description deals with:

• Remarks on the Program Function
• Remarks on the Input Fields
• Use the Index to view the field descriptions required.

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Remarks on the Program Function

By use of this program you can maintain the basic data of the Pre Order header information in the system, i.e. insert new orders, edit and delete the existing ones. You can display the data on the screen for enquiry only.

The MICROS Retail OSCAR POS application System allows the preparation of an order before the actual Ordering Procedure. You can define which items are to be ordered and checked, which supplier can deliver cheapest and fastest, etc.

Please note that a pre order can be carried out as per a variety of criteria – depending on the setting of certain program parameters.

1. Automatic pre-order using the stock
2. Automatic pre order using the item turnover (= dependent on sales).

Same as for an order, the Pre Order consists basically of 2 parts: the header information and the items to be ordered.

In the first step, the header information of the Pre Order is defined using this Pre Order program. The second step consists of defining the items to be ordered using the program PreOrderPos.

Note:

• The Pre Order is only closed properly if the CloseOrd command button on the Toolbar is clicked after the Pre Order is saved in the system. By doing this, the Pre Order will have the Confirmed status.
  Note that:
  When a Pre Order has been confirmed, the data can only be displayed but not changed.
• You can use the Pre Order Create List button to prepare a Pre Order.

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Remarks on the Input Fields

This paragraph will provide a short overview over the options available for updating these Basic Data.

Just like in almost any other program:

• The Input Mask may be different in your MICROS Retail OSCAR POS program depending on the set-up of the application. In some cases some Data Fields may be missing.
• Some input fields may contain default values or defined selection options; these cannot be updated.
• The input mask contains some fields that require an entry and others in which entries are optional.
• If the data record is updated via multi-page input masks, go to the Dialog Window by clicking on the appropriate buttons with <Mouse key 1>.
• The same procedure applies to call up another update program from this program.
• In some cases you may find that so-called "Switches" which - depending on the default - can be activated or deactivated with <Mouse key 1>. Activated switches are identified by their dark color, deactivated switches are lighter-colored.

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Company

Permitted input range: numeric, 1 - 9999

The number of the company for which the Pre Order is to be carried out.

If you do not know the number, you can select the data record via the Search Function.

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Branch

Permitted input range: numeric, 1 - 9999

The number of the branch in which the Pre Order is processed. The branch, for which the order is to be delivered, is to be specified in the field To Branch.

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Order note no.

Permitted input range: numeric, 1 - 99999999

For a new order, this field should be acknowledged by pressing the Return key. New is displayed in the field. The system will assign for this order the smallest unused number in the system at the time of updating this record. An attempt to enter a new no. will be rejected with the appropriate error message.

For changes or deletion to be carried out, the record is to be retrieved by entering the appropriate numbers in the key fields.

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Operator

Permitted input range: numeric, 1 - 99999999

This is the number of the operator doing the ordering. If you do not know the number, you can select the data record via the Search Function.

The operator has to have already been defned in the system using the program Operator, before he can carry out an order.

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Text

Permitted input range: alphanumeric, max. 40 characters

In this field a remark describing the Pre Order can be entered. The description is free. Altogether, three text lines are available.

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Text 2

Permitted input range: alphanumeric, max. 40 characters

In this field a remark describing the Pre Order can be entered. The description is free. Altogether, three text lines are available.

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Text 3

Permitted input range: alphanumeric, max. 40 characters

In this field a remark describing the Pre Order can be entered. The description is free. Altogether, three text lines are available.

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To Branch

Permitted input range: numeric, 1 - 9999

This is the number of the branch to be delivered.

If you do not know the number, you can select the data record via the Search Function.

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Stock no.

Permitted input range: numeric, 1 - 9999

This is the number of the stock location to be delivered.

If you do not know the number, you can select the data record via the Search Function.

Before a stock location can be assigned to a Pre Order, it has to be created in the system using the Profit center stockprogram.

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Date

Permitted input range: DDMMYYYY (day, month, year)

Date on which the Pre Order is stored in the system.

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Time

Permitted input range: HHMMSS (hour, minute, second)

Time at which the Pre Order has been stored in the system.

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Value Amount of Order

Permitted input range: decimal, max. 13 digits including max. 3 decimal places

Total amount of the order.

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Button: Costs

Click on this button to go to another sub-window. The entriy fields Freight costs, Pick up costs und Discount percent/value are shown.

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Freight Costs

Permitted input range: decimal, max. 11 digits including max. 3 decimal places

Freight costs are to be entered here, if any.

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Pick up Cost

Permitted input range: decimal, max. 11 digits including max. 3 decimal places

Pick up costs are to be entered here, if any.

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Discount Percent/Value

Permitted input range: decimal, max. 5 digits including max. 2 decimal places

If the supplier provides a percent discount from a certain delivered value, the percentage value is to be entered here.

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Search state

Button active: The prepared order is given status Confirmed.
Button deactivated: The prepared order has not yet been confirmed.

A prepared order must be finalised with a click on the transaction button. The button Search state is then activated automatically. The transaction is only possible after storage.

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Pre Order Create

With this button, a dialog window is opened where the different selection fields are listed and an order to a supplier can be created and the items defined. More details can be found under Order.

Note:

• An order is, as a rule, only created if it is a standing order.

The following fields will be shown in the called dialog window:

• Company
  Number of the company, for which the order is to be carried out.
• Branch
  Number of the branch, for which the order is to made.
• Stock Location
  Number of the stock location, for which the items are ordered.
• Supplier no.
  Number of the supplier, from whom the items are ordered.
• From Item
  The Number of the first item to be ordered.
• To Item
  The Number of the last item to be ordered.

• Text
  A comment line for the order.
• Add
• The button is active:
  The MICROS Retail OSCAR POS application activates this button automatically if a prepared order is available which is marked not confirmed. This is then listed with the order noe no. and the entry made under Text. If several prepared orders are still open, the order with the lowest order note no. will be displayed. If Start is then clicked on, the items found will be added to the displayed order.
• Deactivation of button
  The button can be deactivated. In this case, recordings are made on the order note no. currently selected in the main mask. Another open order cannot be selected in this window. If this is required, the user must exit this sub-window, select the appropriate order in the main mask, change to the sub-window again and deactivate the switch – if this has not already been done.
• The switch is deactivated:
  The system has only found orders which are marked as confirmed.

You can initiate the order by using Start.

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Button: Order position

This button is required to change to program Order position.

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VAT value

Entry range permitted: decimal, max. 12 digits incl. max. 1 decimal digit

Value of VAT.

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Discount lead currency

Entry range permitted: decimal, max. 5 digiis incl. max. 2 decimal digits

Discount in domestic currency.

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Discount for.exch.

Entry range permitted: decimal, max. 5 digits incl. max. 2 decimal digits

Discount in foreign currency

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Index

• Branch
• Button: Costs
• Button: Order position
• Button: Pre order
• Company
• Costs (button)
• Date
• Discount for.exch.
• Discount lead currency
• Discount percent/value
• Freight cost
• Operator
• Order note no.
• Order position (button)
• Pick up costs
• Pre order create (button)
• Search state
• Stock no.
• Text 1
• Text 2
• Text 3
• Time
• To branch
• Value amount of order
• VAT value

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MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin

Germany