The following program description deals with:
By use of this program you can maintain the basic data, i.e., insert new records, change or delete the existing ones. You can also display the data on the screen for enquiry only.
For a safe, as well as for all terminals, a declared entry procedure has to be performed.
A declared entry is a procedure in which the actual amount physically counted for a terminal is entered into the system and compared with the computed value for the terminal. The declared amount entered will then be taken by the system as the actual amount and used as the opening amount of the next accounting period.
If the button Safe Finished has been clicked, the current accounting period will end and a new period will start. This can be recognized by the new accounting period number. Changes in the closed period are not possible anymore.
Note:
This paragraph will provide a short overview over the options available for updating these Basic Data.
Just like in almost any other program:
Permitted input range: numeric, 1 - 9999
Enter the number of the company for which the data entry of the actual amount of the safe is performed.
Permitted input range: numeric, 1 - 9999
As the program Safe Finished is called up from window Branch, the number of the branch is displayed here.
Permitted input range: numeric, 0 - 99999999
The number of the current accounting period is shown. If not, enter an appropriate number.
Note:
Permitted input range: numeric, 1 - 999
Enter here the number of the payment type for which the actual amount is to be entered.
If you do not know the number, you can also select the data record via the Search Function. The maintenance of these records is performed using the Payment Type Program.
Permitted input range: decimal, total max. 11 digits of which max. 3 decimal places
The Quantity declared can be modified in this field. The entry under Quantity is transferred directly from field Quantity declared.
If, for example, the operator counts 100 10 EUR notes, 100 is entered here. Please note that the entry in the field Value should be EUR 10,00 not the total. Confirm the default value 1 if a total is to be entered under Value .
Permitted input range: decimal, total max. 12 digits of which max. 2 decimal places
The Value decl. can be amended in this field. The entry under Value is transferred directly from field Value declared.
If the value of the selected payment mode denomination is to be entered, the entry here should be the value size. This is then multiplied by the entry under Quantity.
Permitted input range: decimal, max. 11 digits including max. 3 decimal places
If the amount is to be entered in denomination, enter here the quantity of the money unit.
For example, if 100 10 Euro notes are counted, you can enter 100 here. Note that in the field Value declared, the unit 10.00 should be entered and not the total amount.
Permitted input range: decimal, max. 12 digits including max. 2 decimal places
Enter here the total amount counted for this payment type. However, if the quantity of denomination is entered in the previous field Quantity declared, the value of the denomination has to be entered here. The total will then be computed by the system and displayed in the field "Amount calc.".
In this field, the amount of the selected payment type is displayed. This is the computed value based on the transactions entered into the terminal.
Here the quantity of the selected payment type in the terminal is displayed. This is also computed by the system based on the transactions entered into the terminal.
This is the computed value of the foreign currency amount in the terminal.
By clicking this button, the accounting period of the safe is closed. An accounting period is the time between 2 consecutive executions of this procedure. When this operation is executed, the number of the accounting period is incremented by 1 and a new accounting period will begin. Changes of accounting data in a closed period are not permissible.
After the button is clicked, the question Are you sure ? will appear. If yes, click OK. The next question Switch OK ? is then shown. When the current period should be closed and a new accounting period is to be started, click the OK button. This program is then ended. All further transactions will be posted to a new accounting period.