Managing Receipts

No Order Qty (no order quantity)

Select this option to signify that the receiver must enter the actual quantity received. This selection requires a live count of the items prior to receipt in the system. If selected, the copy function does not transfer order quantities to the receipt. You will need to manually enter all receipt quantities.

Ordered Qty (ordered quantity)

Select this option to automatically make the received quantity the purchase order quantity. This selection makes the receipt quantity the purchase order quantity regardless of any prior receipt quantity.

PO Remaining Qty (purchase order remaining quantity)

Select this option to have the receipt display the numeric difference between the quantity ordered and the current quantity received. Selecting this option replaces the received quantity with the quantity that has not yet been received.

Search

Click this button to display purchase order lines and schedules that match the entered criteria in the Retrieved Rows group box.

Sel (select)

Click this check box next to a purchase order line to work with a particular line. You can select multiple schedules at once when this page is accessed from the Maintain Receipts - Receiving and Return To Vendor pages.

Prior Receipt

Displays the number of items already received.

Orig Prom (original promise date)

This values appears by default from the purchase order schedule and contains the purchase order schedule original due date.

UPN Type

Displays the UPN Type for the PO line.

UPN ID

Displays the UPN ID for the PO line.

PO Amount (purchase order amount)

Displays the monetary value of the merchandise on the selected purchase order line.

Recv Reqd (receiving required)

Displays whether receiving is required for this item. Values are:

• Y:Receiving is Required.

• N:Receiving is Optional.

• X:Do not receive.

If receiving is required, the item is subject to any receiving tolerances defined for the item.

Rcv Tol % (receiving tolerance percentage)

If tolerance is activated for the receipt of this item, the tolerance percentage appears. This percentage determines how much of an over shipment is allowed without having to reject items.

Price

Displays the unit price of the item on the selected purchase order line.

Supplier ID, Supplier Location, and Ship To Location

Select the supplier ID, supplier location, and Ship To location for the non-purchase order receipt item. These fields must be entered before you can continue with a non-purchase order receipt.

For purchase order receipts these fields are display only and appear by default from the purchase order.

Close Short All Lines

Click to select the Close Short check box for all eligible receipt lines in the Receipt Lines grid box. Then, you can click the Run Close Short check box at the bottom of the page to initiate the closing of purchase orders at the time of receipt.

If the Run Close Short check box is selected when the receipt is saved, and one or more of the receipt lines have the Close Short check box selected, the Receipt Push process (PO_RECVPUSH) process calls the Close Short (PO_CLSSHORT) process. The Receipt Push process deselects the Run Close Short check box after the Close Short process has run. You can also run the Close Short process using the Close Short menu option.

You can also include receipts created using mobile devices when the Close Short process is run. When you save the receipt in the Mobile Inventory Management application and the Receipt Push process runs, the process calls the Close Short process to create the close short transactions for the purchase orders included in the receipt.

See Understanding How to Receive Stock in PeopleSoft Inventory Using Mobile Receiving.

You select the Run Close Short check box on the User Preferences Receiver Setup page to provide users with permission to close a purchase order.

Print Delivery Report

Click this button to save the currently entered receipt information and initiate the RECV_DEL multi-process job in the same business event. The RECV_DEL multi-process job contains the Receipt Delivery (PO_RECVDELV) application engine process that gathers data for the Receipt Delivery Detail report (receiving data along with purchase order header and line comments) and the Receipt Delivery Detail (POY5030) report that produces a report from the gathered information.

See Understanding How to Record Deliveries in PeopleSoft Purchasing Using Mobile Inventory Management.

Run PO Receipt Accrual

Click this button to access the Accrue Receipt page where you can run the Receipt Accrual process, the Miscellaneous Charges process, or both. The button is only available if the receipt has been saved and is eligible for accrual.

Select Purchase Order

Click this link to access the Select Purchase Order page. Use this page to search for and retrieve purchase order schedules against which to create a receipt.

Click the Details button to access the Receipt Line Details for Line page, where you can view details about the receipt. This page formats the information you see here and on the subsequent tabs in a single long page format.

Description

If you are receiving against a purchase order, the item selected and its description will be displayed. If you are entering a non-purchase order receipt, you can enter an existing item ID and a description and category will be displayed. If you have the authority to change a non-purchase order receipt price, you can enter just a description for the item you are receiving. After you enter the description for the item, the Category field is available for entry.

This icon appears on a transaction line whenever the ‘Original Substituted Item field’ is populated. This indicator helps the Requester or Buyer to know whether the item has been substituted. If Original Substituted Item and Description are already displayed in the component, i.e. Requisition and PO, a text ‘Substitute Item in Use’ and the Original Substituted Item and Description fields will appear.

If the Original Substituted Item and Description fields are not displayed anywhere in the component, click on the icon to view another page displaying these values

Original Substituted Item and Description

The ‘Original Substituted Item’ field displays the original Item ID on the transaction line that was replaced when a Substitute Item was found. Once the field is populated, the original Item ID will not be overridden with another Item ID

If the Item ID field is changed directly by the Requester or Buyer, the ‘Original Substituted Item’ field is cleared out. Similarly, if the Supplier ID/Location field is changed by the Requester or Buyer, then the value in the ‘Original Substituted Item’ field is cleared and the value is moved back to the Item ID field

These fields are displayed from the Requisition through to the PO. However, these fields do not appear in case of online update by the Requester or Buyer. The Original Substituted Item Description field displays the Item Description for the Original Substituted Item, if the field is populated

When using ‘Copy From’ to copy a Requisition into a new Requisition or a Purchase Order into a new Purchase Order, the ‘Original Substituted Item’ for each transaction line is cleared out and the value is moved back to the Item ID field. When using ‘Copy From’ to copy a Requisition into a Purchase Order, values remain the same

Receipt Price

When an item is received against the purchase order, the item's purchase order price is displayed in the receiving unit of measure. If you are entering a non-purchase order receipt and have specified an item ID, the item's purchasing item attributes price is displayed. If you have the authority to change a non-purchase order receipt price, you can make modifications here. Additionally, if you entered a description only item, you would enter the price here.

When the price is changed the new price will be used to recalculate transaction and base merchandise amounts on the receipt line.

Receipt Qty (receipt quantity) and Recv UOM (received unit of measure)

Enter the quantity delivered and the UOM in which it was received. When you enter the receipt quantity for a line, the Accept Qty value is calculated by subtracting the rejected quantity from the receipt quantity.

If you are using the supplier rebate functionality, you can still change the receipt quantity that was previously entered, even if there are accrued rebate transactions tied to this receipt with a vendor rebate claim. However, in this case the rebate accrual transaction won't be recalculated but a workflow and/or email notification will be sent to the rebate manager. After reviewing the changes, the rebate manager must decide whether manual actions, such as adjusting the subsequent claim amount, is required. If there are no accrued rebate transactions you can change the receipt quantity and the Rebate Accruals process will recalculate the rebate accrual transaction.

Click the Copy quantity down button to enter the same Receipt Qty (received quantity) value on the selected line to all Receipt Qty fields for all subsequent lines.

Accept Qty (accepted quantity)

Displays the quantity of items accepted. When you enter a Receipt Qty value for a line, the accepted quantity is calculated by subtracting the rejected quantity from the receipt quantity.

Status

Displays the status of the receipt line.

Closed (closed schedule)

Hold (hold schedule)

Open (open schedule)

Received (received schedule)

Canceled (canceled schedule)

Category

If you have entered a description only for a non-purchase order receipt line item, select the category to associate with the item.

Close Short

Select to indicate that you want to include this receipt line when the Close Short process is run. When you select the Run Close Short check box and if one or more receipt lines are selected, the Receipt Push process calls the Close Short process to create the close short transactions for the purchase orders. After the Close Short process is run, the system deselects the Run Close Short check box. To select all eligible receipt lines, click the Close Short All Lines button on the receipt header.

Serial

Identifies if the receipt line is serial controlled. If you are receiving a description-only purchase order line (no item ID) and the line is asset-related, the serial check box can be selected. For serial-controlled items, you must enter the serial ID at the time of receipt or the receipt line status stays in the Open status and is not eligible for interfacing to inventory or assets.

Device Track

Indicates whether a receipt line is device tracked. The default value is selected and unavailable for device-tracked items unless they are description only (no item ID). The field is available for items that are description only.

AM Status (asset management status)

Displays the status of the item data in relation to PeopleSoft Asset Management. Values are:

Pending: Indicates that the receipt line is asset-related and is pending interface with PeopleSoft Asset Management. Click the link to access the Asset Management Information for Line page where asset information can be recorded.

Moved: Indicates that the receipt line has been interfaced to PeopleSoft Asset Management.

If the receipt line is not asset-related this field is blank.

INV Status (inventory move status)

Displays the item status in relation to PeopleSoft Inventory. Values are:

Pending: Indicates that the receipt line is inventory-related and is pending interface with PeopleSoft Inventory. Click the link to access the Inventory Putaway Information for Line page where storage location information can be reviewed or entered.

Moved: Indicates that the receipt line has been interfaced to PeopleSoft Inventory.

If the receipt line is not inventory-related this field is blank.

Inspect

If selected, this check box indicates that the receipt line requires inspection.

Reject Qty (rejected quantity)

Enter the quantity of items to reject. The values in the Net Receipt Quantity (net received) and Accept Qty (accepted quantity) fields are calculated by subtracting the reject quantity from the receipt quantity.

Reject Action

Select an action for the rejects. Values are:

C (return for credit)

R (return for replacement)

When you enter or modify a rejection against a PeopleSoft Manufacturing receipt line, and the receipt has already been moved to PeopleSoft Manufacturing, the following adjustments apply when updating the Manufacturing interface table:

• If the reject action is for credit, the production receipt accepted quantity is decreased as long as the resulting quantity is greater than or equal to the sum of production accept quantity in the subcontract interface table and the completion quantities of unprocessed data collection completion transactions. The production receipt rejected quantity is increased as long as the resulting quantity is less than or equal to the production reject quantity in the subcontract interface table plus the scrap quantities of any unprocessed data collection completion transactions. .

• If the reject action is returned for replacement, the production receipt accepted quantity is decreased as long as the resulting quantity is greater than or equal to the production accept quantity in the production interface table plus the completion quantity of any unprocessed data collection completion transactions. . The production receipt rejected quantity remains the same.

Reject Reason

Select a reason for rejecting the item or subcontracted item.

If the receipt line is subcontracted related, and you want to perform the streamline process, this reason code you select here must be a valid production scrap code if the reject action is return for credit.

RMA Number (return material authorization number) and RMA Line

If available, enter the RMA number the supplier assigned to the rejected item. Supplying this information helps you and the supplier to associate the rejected goods to the original purchase order. RMA information from any return-to-vendor transactions (RTVs) associated with the receipt line does not update the receipt RMA information.

Net Receipt Quantity

Displays the number of items received. This is the received quantity less the quantity of items rejected and returned. The quantity returned is included in this calculation if the RTV return action is return for replacement and the RTV Adjust Source check box is selected at the business unit level.

Allocation Type

Displays the allocation type for the receipt. The method selected is used when the receipt quantity is less that the quantity ordered. This field appears by default from the Purchasing Definition - Business Unit Options page. Values are:

FIFO: (first-in-first-out): Allocations to the distribution quantities are fulfilled based on the sequence in which they are added to the purchase order schedule for purchase order receipts or the receipt line for non-purchase order receipts.

Prorate: The receipt amount is prorated across the distributions for the schedule based on what percentage the receipt amount is to the total purchase order schedule's distribution amount. For example, if 50% of the required items were received, each distribution line would be allocated 50 percent of its required quantity.

Specify: The user will specify the quantity received for each distribution line.

Split Distributions: The receipt quantity is allocated to the distributions in the same manner as the prorate type and the resulting receipt asset lines are all assigned to the same asset. For serialized items, each individual unit is split across all the distributions and grouped together under a separate asset.

Ship To

Displays the location to which the supplier delivered the items.

Attention To

Displays the person to whom, or place to where the services or goods are to be delivered. This value is copied from the purchase order and can originate from a requisition.

Line Comments

Click the Comments icon to access the Maintain Receipts - Receipt Line Comments page. Use this page to add line level comments that will be associated with this receiver ID. Click the link to add additional line level comments or to review existing ones.

Click the Manufacturing Info button to access the Maintain Receipts - Manufacturing Information for Line page. Use this page to maintain the inventory putaway information related to the receipt line for the manufactured item when the related subcontracted operation is the last operation on the operation list.

UPN Type

Displays the UPN Type for the receipt line.

UPN ID (Universal Product Number Identifier)

Displays the UPN ID for the receipt line.

Hold

Select this check box to put the receipt line on hold. When selected, the receipt line status is set to H (hold).

Invoice Number

Enter the invoice ID assigned by the supplier. The invoice ID from the receipt header appears by default to the receipt lines. If no invoice ID is assigned to the receipt header or line, the packing slip value will be copied to the invoice ID when the receipt is saved. An invoice ID is required for ERS processing of the receipt.

Packing Slip

Enter the packing slip ID for the received merchandise. The packing slip appears by default from the receipt header.

Pro Number (progressive number)

Enter the tracking number assigned to the shipment in which the material arrived. This progressive number appears by default from the receipt header. If multiple progressive numbers exist for this receipt line, you cannot change the value in the field. Click the Multiple Pro link to access the Maintain Receipts - PRO Numbers page where you can change the numbers.

Multiple Pros(multiple progressive numbers)

Click to access the Maintain Receipts - PRO Numbers page where you can view or add additional progressive numbers. Using the page, you can specify progressive numbers or you can add them using an auto-sequence function to create numbers.

Origin Country

Select the country from which the received items were shipped. This value is used for Intrastat reporting.

Replacement

Indicate that a shipment is a replacement for a prior return. This is used for Intrastat reporting.

NA (not applicable)

RN (replaced goods not returned): Indicates that this shipment is a replacement for goods that were not returned to the supplier.

RR (replacement of returned goods): Indicates that this shipment is a replacement for goods that were returned to the supplier.

Intrastat Distribution Status

Used for Intrastat reporting and indicates whether this receipt has been processed by the Intrastat reporting process. Valid values are:

Distribute (Distributed)

Ignore (Ignored)

Archive (Archival entry)

Reversal (Reversal entry)

Undefined (Undefined)

Original Substituted Item

Displays the original item ID on a procurement transaction that is being substituted. Once an Original Substituted Item is designated for a procurement transaction, it is carried all the way through to the receipt and cannot be changed. (The field name is also referred to as Original Item in some cases where the Item may or may not have been substituted.)

Click the Pegging Inquiry button to access the Pegging Workbench page. Use this page to view details associated with the pegged line.

Procurement Group ID

(Display only) Displays the Procurement Group ID for the item if the purchasing group options are enabled and if you selected a procurement group for your purchase order.

See Purchasing Options Page and Setting Up Procurement Groups.

Primary Unit

(Display only) Displays as selected if this item is the primary unit for the Procurement Group ID, if applicable.

Unit Allocation Qty

(Display only) Displays if applicable. If the receipt distribution quantity exceeds the allocation quantity, the system repeats the first RECV_LN_ASSET row for the remainder of the allocation quantity until it totals the distribution quantity.

Unit Allocation Amt

(Display only) Displays if applicable. If the receipt distribution amount exceeds the allocation amount, the system repeats the first RECV_LN_ASSET row for the remainder of the allocation amount until it totals the distribution amount.

You can also view the Procurement Group data on the Receipt Line Details page.

Interface Receipt

This check box setting appears by default from the selection of this field on the User Preferences - Procurement: Receiver Setup page. Select this check box if you want to automate the passing of inventory, asset, and manufacturing information through the receiving process.

If the Interface Receipt check box is selected on the receipt, then one of the multiprocess jobs is submitted to the process scheduler upon saving the receipt. The type of receipt related lines determine which job is submitted by the system.

Run Close Short

Select to run the Close Short process when you save this receipt. When you select the check box and save the receipt, and one or more of the receipt lines have the Close Short check box selected, the Receipt Push process (PO_RECVPUSH) process calls the Close Short (PO_CLSSHORT) process. The Receipt Push process deselects the Run Close Short check box after the Close Short process has run. You can also run the Close Short process using the Close Short menu option.

You select the Run Close Short check box on the User Preferences Receiver Setup page to provide users with permission to close a receipt short.

Subcontract Streamline

This check box will appear at the bottom of the page if one or more of the receipt lines is subcontracted related. This check box indicates you want to use the streamline processing between purchasing receiving and subcontract completions in manufacturing. If selected during online receiving, the system will perform the purchase order receipt and the production completion in one step rather than multiple steps.

If the receipt is subcontracted related, this check box setting appears by default from the selection of this field on the User Preferences - Procurement: Receiver Setup page.

This check box will be cleared and unavailable if:

• The SetID for the receiving business unit does not exist in Data Collection setup.

• None of the subcontract related lines on the receipt have a manufacturing move status of pending.

• This field is unchecked on the User Preferences - Procurement: Receiver Setup page.

Also, you will not be able to change this check box setting if the source for the receipt is data collections.

If the Interface Receipt check box and the Subcontract Streamline check box are both selected on the receipt, then one of the multiprocess jobs is submitted to the process scheduler upon saving the receipt. The type of receipt related lines determine which job is submitted by the system.

Interface Asset Information

Click this link to access the Pre-AM1 page. Use this page to preview and correct data that is being sent to PeopleSoft Asset Management.

Ship Date

Select a shipping date for this receipt.

Carrier ID

Enter the Carrier ID. This identifies the carrier who delivered the shipment.

Vehicle ID

Enter a Vehicle ID. This identifies the vehicle that delivered the shipment.

Driver ID

Enter a Driver ID. This identifies the driver who delivered the shipment.

Bill of Lading

Enter the bill of lading. The bill of lading that you enter here appears by default onto the receipt lines.

Pack Slip

Enter the packing slip. The pack slip value that you enter here appears by default to the packing slip on the receipt line. The field becomes unavailable when the match status on the receipt is Matched or Partially Matched.

Shipment Number

Enter the shipment number assigned to the shipment.

Pro Number (progressive number)

Enter the carrier's tracking number for this delivery of materials. The progressive number that you enter here appears by default to the progressive number on the receipt line.

Container ID

Enter a Container ID. This identifies the container in which the goods were shipped.

Nbr Cartons (number of cartons)

Enter the number of cartons received.

Pallets In

Enter the number of pallets delivered.

Pallets Out

Enter the number of empty pallets returned in exchange.

Port of Unloading

For international shipments when Intrastat reporting is required, identify the port of unloading. This is the actual shipping port where the goods were first unloaded when arriving in the destination country.

Ship From Country

Select the country from which the goods were shipped.

Ship From Location

Identifies the location from which the goods were shipped.

Invoice

The supplier-assigned invoice ID for the shipment. The value that you enter here appears by default as the invoice number on the receipt line.

Invoice Dt Op (invoice date options)

This value is used in PeopleSoft Payables voucher processing to determine the invoice date for ERS vouchers. Values are:

Frt Terms (freight terms): Use freight terms to determine the invoice date.

Recv Date (receipt date): Use the receipt date to determine the invoice date.

Freight Terms

Enter receipt freight terms, if applicable. The freight terms reflect who holds legal responsibility for the material until ownership has passed.

Allow ERS (allow evaluated receipt settlement)

If this check box is selected, the receipt can be used by PeopleSoft Payables for ERS (evaluated receipt settlement).

Match Status

Displays the receipt's matching status. Values are:

Matched (fully matched)

No Match (no match)

Partial (partially matched)

To Match (to be matched)

Vouchered(vouchered)

Match Rule

Displays the match rule assigned to the receipt, if applicable.

Hold Receipt

Select this check box to hold processing of this receipt in PeopleSoft Purchasing.

Hold Inventory

Select this check box to hold any received inventory items from moving to PeopleSoft Inventory for putaway processing.

Hold Assets

Select this check box to hold any received items with asset management information from moving to PeopleSoft Asset Management for further processing.

Receipt Qty (receipt quantity)

Displays the quantity received on the receipt line.

Reject Qty (reject quantity)

Displays the quantity rejected on the receipt line.

Accept Qty (accept quantity)

Displays the quantity accepted on the receipt line.

Return Qty (return quantity)

Displays the quantity returned on the receipt line.

Inspect Qty (inspected quantity)

Displays the quantity inspected on the receipt line.

Recv UOM (receiving unit of measure)

Displays the unit of measure in which the items were received.

Vndr UOM (supplier or ordering unit of measure)

Displays the unit of measure in which the items were ordered from the supplier.

Std UOM (standard unit of measure)

Displays the standard unit of measure for the item.

Stock UOM (stocking unit of measure)

Displays the unit of measure in which the items are to be stocked in inventory.

Convert to PO

Displays the conversion rate applied to the receipt UOM quantity to determine the purchase order UOM quantity.

Convert to Stock

Displays the conversion rate applied to the receipt UOM quantity to determine the stocking UOM quantity to put away the item.

Supplier to Std Rate

Displays the conversion rate applied to the supplier / purchase order UOM quantity to determine the standard UOM quantity for the receipt line.

Convert Stock to Standard

Displays the conversion rate applied to the stocking UOM quantity to determine the standard UOM quantity for the receipt line.

Asset Applicable

Designates whether the receipt line is an asset related line, along with its status. Values are:

Moved: The receipt line has been interfaced to PeopleSoft Asset Management.

N/A (not applicable): The receipt line is not asset-related.

Pending: The receipt line is an asset item that has not been moved to the assets staging area and is pending interface with PeopleSoft Asset Management.

Intrastat Distribution Status

Used for Intrastat reporting and indicates whether this receipt has been processed by the Intrastat reporting process. Values are:

Distribute (distributed)

Ignore (ignored)

Archive (archival entry)

Reversal (reversal entry)

Undefined (undefined)

Inventory

Designates whether the receipt line is an inventory related line, along with its status. Values are:

Moved: The receipt line has been interfaced to PeopleSoft Inventory.

N/A (not applicable): The receipt line is not inventory-related.

Pending: The receipt line is inventory-related and is pending interface with PeopleSoft Inventory.

Mfg Applicable (manufacturing applicable)

Designates whether the receipt line is a PeopleSoft Manufacturing related line, along with its status. Values are:

Moved: The receipt line has been interfaced to PeopleSoft Manufacturing (production management).

N/A (not applicable): The receipt line is not manufacturing-related.

Pending: The receipt line is manufacturing-related and is pending interface with PeopleSoft Manufacturing (production management).

Serial Control

Designates whether the receipt line is serial controlled, along with one of the following statuses: Complete or Incomplete.

Inspection

Designates whether the receipt line item requires inspection, along with one of the following statuses: Complete or Incomplete.

Process Complete

Displays Y if the Receiver Interface Push process has completed for the receipt line. This includes the creation of receipt-landed cost transactions and receipt-notification transactions.

Lot Control

Designates whether the receipt line item is lot controlled, along with one of the following statuses: Complete or Incomplete.

Ship Date Status

Displays the status of the ship date. Values are:

Date OK (passes date check): Shipment date passed the ship date tolerance check.

Early Ship (early shipment): Shipment date was too early to pass the ship date tolerance check.

Late Ship (late shipment): Shipment date was too late to pass the ship date tolerance check.

Due Date

Displays the requested due date and due time of the receipt line.

Quantity Status

Displays the tolerance status of the receipt line item's received quantity. Values are:

Qty OK (passes quantity check): Received quantity passed the quantity tolerance check.

Over Ship (over shipment): Received quantity was greater than the quantity tolerance.

Under Ship (under shipment): Received quantity was less than the quantity tolerance.

Ship Days

Displays the number of days the shipment was late.

Matching

Indicates whether matching is required for the receipt line.

Ship Qty Pct (ship quantity percentage)

Displays the percentage of items that were overshipped.

Match Status

Displays the receipt line matching status. Values are:

Matched (fully matched)

No Match (no match)

Partial (partially matched)

To Match (to be matched)

Vouchered (vouchered)

IN Unit (PeopleSoft Inventory business unit)

Displays the PeopleSoft Inventory business unit value used for PeopleSoft Manufacturing-related transaction.

Operation Sequence

Displays the operation sequence of the PeopleSoft Manufacturing-related transaction. This is the manufacturing subcontracted operation for which the outside processing service was performed.

Production ID

Displays the production ID of the PeopleSoft Manufacturing-related transaction. This is the production ID for which the outside processing services were performed.

Revision

Displays the revision number of the item if applicable.

Manufacturer ID

Displays the item's manufacturer ID.

Manufacturer

Displays the name of the manufacturer.

Model

Displays the model of the item.

Mfg Itm ID (manufacturing item ID)

Displays the manufacturer item ID for the item.

Configuration Code

Displays the identification code assigned to specific configuration details for the items, if applicable.

Hold

Displays the line hold status. Y if on hold and a N if not on hold.

Bill of Lading

Displays the bill of lading for the receipt line.

Replacement

Identifies if the receipt line is for goods returned for replacement. Possible values are Replacement of Returned Goods, Replace Goods Not Returned, and Not Applicable.

Pro Number

Displays the progressive number of the receipt line.

Origin Country

Displays the country from which the receipt line item originated.

Invoice ID

Displays the supplier assigned invoice ID assigned to the shipment for the receipt line.

Packing Slip

Displays the shipment packing slip for the receipt line.

PO Unit (PeopleSoft Purchasing business unit)

Displays the PeopleSoft Purchasing business unit of the purchase order schedule associated with the receipt line.

PO Amount

Displays the merchandise amount of the purchase order schedule associated with the receipt line.

PO ID

Displays the purchase order ID of the purchase order schedule associated with the receipt line.

PO Type

Displays the type of purchase order from which the receipt line was created. This is a user-defined value. Types are not used in purchase order processing, with the exception of Kanban; however, you can use them for tracking and reporting purposes.

PO Line

Displays the purchase order line number of the purchase order schedule associated with the receipt line.

PO Schedule

Displays the purchase order schedule number of the purchase order schedule associated with the receipt line.

Amount Only

If Y, indicates that the receipt line is to be received by amount only.

Distribute by

Displays the distribution method used for the receipt line. The method can be by quantity or by amount.

Procurement Group ID

(Display only) Displays the Procurement Group ID for the item if the purchasing group options are enabled and if you selected a procurement group for your purchase order. See Purchasing Options PageSetting Up Procurement Groups

Primary Unit

(Display only) Displays as selected if this item is the primary unit for the Procurement Group ID, if applicable.

Unit Allocation Qty

Display only) If the Allocate Purchasing Group option is enabled on the Purchasing Options page, the value in this field determines how many asset lines are generated: one asset line per each unit of allocation quantity until the sum totals the receipt line distribution quantity. If the receipt distribution quantity exceeds the allocation quantity, the system repeats the first RECV_LN_ASSET row for the remainder of the allocation quantity until it totals the distribution quantity.

Unit Allocation Amt

(Display only) If the Allocate Purchasing Group option is enabled on the Purchasing Options page, the value in this field determines how many asset lines are generated: one asset line per each unit of allocation amount until the sum totals the receipt line distribution amount. If the receipt distribution amount exceeds the allocation amount, the system repeats the first RECV_LN_ASSET row for the remainder of the allocation amount until it totals the distribution amount.

PO Quantity (purchase order quantity)

Displays the purchase order quantity available for this receipt line. This field does not appear when the Blind Receiving Only check box is selected for the user on the User Preferences - Procurement: Receiver Setup page.

PO Merchandise Amount (purchase order merchandise amount)

Displays the purchase order merchandise amount for this receipt line. This field does not appear when the Blind Receiving Only check box is selected for the user on the User Preferences - Procurement: Receiver Setup page.

Total Qty Received (total quantity received)

Displays the total quantity that has been received for this receipt line. This field does not appear when the Blind Receiving Only check box is selected for the user on the User Preferences - Procurement: Receiver Setup page.

Total Received Amount

Displays the total amount that has been received for this receipt line. This field does not appear when the Blind Receiving Only check box is selected for the user on the User Preferences - Procurement: Receiver Setup page.

Total Open PO Qty (total open purchase order quantity)

Displays the total open purchase order quantity for this receipt line. This field does not appear when the Blind Receiving Only check box is selected for the user on the User Preferences - Procurement: Receiver Setup page.

Total Open PO Amount (total open purchase order amount)

Displays the total open purchase order amount for this receipt line. This field does not appear when the Blind Receiving Only check box is selected for the user on the User Preferences - Procurement: Receiver Setup page.

Procurement Group ID

Displays a procurement group ID to include this line in a procurement group. A procurement group gathers a group of line items on a requisition, purchase order, or receipt to help organize a larger item. For example, the Procurement Groups feature can be used in combination with PeopleSoft Asset Management to collect all item IDs that belong to a larger asset such as an air conditioning unit.

See Understanding Procurement Groups in PeopleSoft.

Primary Unit

Displays as a selected check box if this line item is the main item for an item-grouping in a procurement group; for example, an air conditioning unit could be the primary unit in a procurement group to create a complete asset

Unit Allocation Qty

Displays the quantity of this item needed to complete a primary unit in a procurement group; for example, four brackets per air conditioning unit. If this page is for the primary unit item and it is serial-controlled then this quantity is restricted to one. This field is only available if the Amount Only field is N. It is utilized during receiving and asset integration.

Unit Allocation Amt

Displays the amount or price of this item needed to complete a primary unit in a procurement group; for example, 500 USD of installation services per air conditioning unit. This field is only available for amount-only transactions lines that have Y in the Amount Only field. It is utilized during receiving and asset integration.

Business Unit

PeopleSoft Asset Management business unit associated with the selected distribution line. The PeopleSoft Asset Management unit can be entered for new non-purchase order receipts, but cannot be changed once the receipt has been saved.

Profile ID

Displays the identifier for the receipt item product profile defined in PeopleSoft Asset Management.

CAP # (capital acquisition planning number)

Displays the capital acquisition plan identifier. This identifier is defined in PeopleSoft Asset Management.

Cost Type

Displays the cost type code for the receipt item, if applicable. Cost types represent different components of the cost of an asset, such as materials, labor, and overhead. For example, you can differentiate between the cost of building an asset and its market value by allocating the cost of production to one cost type and the margin of profit to another cost type. Cost type, in combination with asset category and transaction code, determines into which accounts the costs are entered in the general ledger.

Capitalize

Designates whether or not the receipt item is capitalized. Values are:

Non Cap(not a capitalized asset)

Capitalize (capitalized asset)

CAP Sequence (capital acquisition planning sequence)

Displays the sequence number for the capital acquisition plan.

Assign Tag ID and Assign Serial ID

If the receipt line is serial controlled, both the Assign Serial ID and Assign Tag ID options are available. If the receipt line is not serial controlled, only Assign Tag ID is available.

Enter Starting Number

If you assign serial IDs, this represents the starting serial ID, which is assigned to the first detail row and is indicated by the Start Row field. If you assign tag IDs, this represents the starting tag ID, which is assigned to the first detail row and is indicated by the Start Row field.

Multiplier

Enter the number multiplier. The system used this value to increment the starting number from detail row to detail row.

Start Row

This is a required field and automatically changes to a value of 1. Indicate the detail row to use as the starting point for assigning values that are determined by the starting number and multiplier.

Overwrite existing numbers

Select to override existing values in the detail grid rows for either the tag ID or serial ID, depending on which action is selected (Assign Tag IDs or Assign Serial IDs).

Apply

Click this button to assign values to the detail rows in the grid.

When you click this button, the system uses the Starting Tag and/or Starting Serial ID’s and/or Starting Asset ID to the receipt asset lines under first distribution and then repeat the exact same assignment across the remaining distributions associated with the receipt line.

Starting Asset ID

Enter the Asset ID to be applied to the first asset line on all the distributions for the receipt line.

Starting Tag Number

Enter the tag number to be applied to the first asset line on all the distributions for the receipt line.

Starting Serial ID

Enter the Serial ID to be applied to the first asset line on all the distributions for the receipt line.

Multiplier

Enter the number multiplier. The system used this value to increment the starting number from detail row to detail row.

Start Row

This is a required field and automatically changes to a value of 1. Indicate the detail row to use as the starting point for assigning values that are determined by the starting number and multiplier.

Overwrite existing numbers

Select to override existing values in the detail grid rows depending on which starting IDs or numbers are entered (Starting Asset ID and/or Tag Number and/or Serial ID).

Apply

Click this button to assign values to the detail rows in the grid

When you click this button, the system uses the Starting Asset ID and/or Starting Tag and/or Starting Serial ID, the multiplier, and the start row values to determine how values are assigned to the grid. The system assigns the values to the asset lines under the first distribution and then repeats the same assignment across the remaining distributions associated with the receipt line so that each split unit is assigned the same values.

AM Business Unit (PeopleSoft Asset Management business unit)

Displays the PeopleSoft Asset Management business unit.

Status

Displays the receipt asset row status. Identifies whether or not this specific asset row has been passed to the PeopleSoft Asset Management system. One asset row can have a status of Moved and another row on the same distribution can have a status of Open.

Quantity

Displays the quantity assigned to the asset row. If the receipt line is serial controlled, the quantity is not available for change.

Tag Number

Enter the asset tag number for the asset row. If you enter the tag number value on the purchase order distribution, those values appear by default from the purchase order distribution.

In addition, the system checks the tag number that you entered on the receipt to make sure it is not already assigned to an asset, when the Allow Dup Tags option is not set for the PeopleSoft Asset Management business unit. If the tag number has already been assigned to another asset the system gives you a warning message. The system only looks at the Assets table it does not look at the interface tables, previously entered receipts, purchase orders, or requisitions to see if the tag number has been assigned to another pending transaction.

Serial ID

Serial ID for the distribution sequence. This field is available for entry only when the Serial option is selected for the selected line on the Maintain Receipts - Receiving page.

Asset ID

Asset ID for the asset row. The default value is NEXT. If you do not override this value, NEXT is passed to PeopleSoft Asset Management, where the next asset ID is assigned. You may choose to override the NEXT value and manually enter an asset ID or assign one by using the Next Asset ID button.

If the Asset ID value is anything other than NEXT and the same Asset ID value is assigned to multiple asset rows for the selected receipt line, then these asset rows must all have the same custodian, location, model, and manufacturer values as well.

Number (sequence number)

When the Asset ID is NEXT, this field facilitates the grouping of multiple asset lines under the same asset. All asset lines across all distributions with the same number in this field will be assigned to the same asset.

Profile ID

Identifier for the receipt item product profile. This value is not available for change by the receiving agent and is populated by the value on the receipt distribution.

Click the Cancel Row button to cancel this asset row information. This row is a child of the distribution line. If the receipt has not been interfaced, this asset row is not be interfaced and is deleted during receipt interface processing. If the receipt has been interfaced, then a retirement asset transaction is passed to PeopleSoft Asset Management.

VIN

(Optional) Enter the VIN number for each individual serial receipt. Only one VIN can be assigned to each serial ID.

Custodian

Enter the recipient of the asset item on the selected distribution sequence. If the asset ID value is anything other than NEXT and the same asset ID value is assigned to multiple asset rows for the selected receipt line, then this value must be the same on those same asset rows.

Location

Select the delivery location for the distribution sequence. If the asset ID value is anything other than NEXT and the same asset ID value is assigned to multiple asset rows for the selected receipt line, this value must be the same on the asset rows.

Mfg ID (manufacturer ID)

The manufacturer ID for the item appears by default from the manufacturer ID assigned to the purchase order line using the Maintain Purchase Order - Details for Line page. You can also select a manufacturer ID if one is not displayed. Once you select a manufacturer ID the description for the manufacturer appears in the Manufacturer field.

Model

The model appears by default from the model associated with the item on the Purchasing Attributes - Purchasing Attributes page.

If a model does not appear, you can modify or select the model of the product. If the asset ID value is anything other than NEXT and the same asset ID value is assigned to multiple asset rows for the selected receipt line, this value must be the same on the asset rows.

Manufacturer

Select the manufacturer of the product. If the asset ID value is anything other than NEXT and the same asset ID value is assigned to multiple asset rows for the selected receipt line, this value must be the same on the asset rows.

Capitalize

Displays whether or not the receipt item is capitalized. Appears by default from the value of the parent distribution row, but can be overridden by validation edits.

1

1

0.7

F100

T1

S1

NEXT1

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2

0.7

F100

T2

S2

NEXT2

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3

0.7

F100

T3

S3

NEXT3

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0.3

F200

T1

S1

NEXT1

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0.3

F200

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NEXT2

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F200

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NEXT3

Distributed Quantity

Displays the number of items being received for this distribution line. This value is dependent on the value entered in the Quantity field.

Merchandise Amt (merchandise amount)

Displays the merchandise amount allocated to this distribution, expressed in the transaction currency. This value is dependent on the value entered in the Quantity field.

Base Amt (base amount)

Displays the distribution merchandise amount in the PeopleSoft General Ledger business unit currency. This value is dependent on the value entered in the Quantity field.

Default Location

Displays the location designated as the default putaway location for this item. This is not required on the receipt. You can enter an override location on the receipt or assign a default location in inventory before running the Putaway process after the Receiver Interface Push process (PO_RECVPUSH).

Consigned

If this check box is selected, indicates that the distribution items are consignment items. Consigned items can only be putaway in non-owned locations.

Non-Owned Item

If this check box is selected, indicates that the distribution items are non-owned. Non owned items can only be putaway in non-owned locations.

Status

Displays the receipt putaway row status. Identifies whether the specific putaway row has passed to the PeopleSoft Inventory system. One putaway row can have a status of Moved, while another row on the same distribution can have a status of Open.

Quantity

Enter the number of items being received for the distribution sequence. The value in this field determines the values that appear in the Distributed Quantity, Merchandise Amt, and Base Amt fields. If the receipt line is serial controlled, the quantity is not available for change.

Serial ID

Enter the serial ID for the distribution sequence. This field is only available for entry if the Serial check box is selected for the receipt line on the Maintain Receipts - Receiving page.

Lot ID

Enter the lot ID for the distribution sequence. This field is only available when lot control is Y (yes) for the receipt line on the Maintain Receipts - Receiving page. If the item being received for inventory is lot controlled, then a lot ID has to be specified on the receipt putaway page. If the target inventory business unit Allow Auto-Add of New Lots check box is selected, a lot ID that does not exist within inventory may be specified. Otherwise, enter an existing lot ID or select a lot ID from the list of values. If you enter a new lot ID and the business unit does not permit the automatic adding of new lots, the system validates the lot ID against the existing list. You can use the Lookup button to find existing lot IDs.

Supplier Lot

Enter the identifier assigned to the item's lot by the supplier. This field is only available when the lot control status is Y (yes) for the receipt line on the Maintain Receipts - Receiving page.

The system checks for duplicate serial IDs for all serial-controlled lines on a receipt document. This edit is only for serial ID assigned within the receipt document.

Expiration Date

Expiration date for a lot-controlled item. If the item is a non-inventory receipt line (subcontract, expense only, or an asset only interface receipt), then this field is left blank. If the item lot ID has been assigned an expiration date, this value cannot be changed. If the item lot ID doesn't have an assigned expiration date, the item shelf-life value (if greater than zero) is added to the receipt date to calculate the expiration date. You can override this value. You must enter a value if the item's shelf life is zero.

Click the Cancel Row button to cancel the putaway row of the distribution line. If the receipt has not been interfaced, this putaway row is not to be interfaced and is deleted during receipt interface processing. If the receipt has been interfaced, the putaway rows are removed from inventory at receipt save time.

IN Unit (PeopleSoft Inventory business unit)

Identifies the PeopleSoft Inventory business unit for the distribution. For non-purchase order receipts, this value appears by default from the ship to location. For purchase order receipts, this value appears by default from the purchase order distribution.

Container ID

Displays the container with which the received item is associated.

Kanban ID

Displays the identification code assigned to the Kanban card associated with the putaway of this item. This code appears by default from the kanban details.

Line

Displays the distribution line number.

Status

Displays the status of the distribution row.

Location

Enter the location to where the goods are to be delivered.

Qty Std UOM (quantity in the standard unit of measure)

Displays the quantity of items being distributed, expressed in the standard UOM.

If you select an allocation type of Specify, enter the quantity received across the multiple distribution lines.

Qty VND UOM (quantity in the supplier's unit of measure)

Displays the quantity of items being distributed, expressed in the supplier UOM.

Amount

Displays the merchandise amount for the distribution row in the transaction currency.

If you select an allocation type of Specify, enter the amount received across the multiple distribution lines.

Currency

Displays the transaction currency code.

Base Amt (base amount)

Displays the merchandise amount for the distribution row in the base currency code.

Currency

Displays the base currency code which is used by general ledger, inventory, and asset integration.

IN Unit (PeopleSoft Inventory business unit)

If the item is an inventory item, it displays the PeopleSoft Inventory business unit associated with the item.

Attention To

Enter the name of the person who should receive the line item. This field defaults to the name entered in the Attention To field on the PO Distribution Line page when the purchase order was created.

Consigned

Designates whether the item is consigned or not. You may override the setting on this page for non-purchase order items only. This setting can only be overridden if it appears by default from the item as consigned. If the setting changes to not consigned, this setting cannot be overridden.

Non-Owned

Designates whether an item is owned or non-owned. This value is set at the item level. An item is non-owned if it is maintained in inventory but is not owned by the associated business unit.

Click the PO Distribution Details button to access the PO Distribution Details page where you can view the details of the purchase order distribution and also set up the Custom Field. Click on the Custom field link to access the Custom Field page to set up the custom details.

The user definable fields in this Custom Fields section are available when you check the Enable Custom Fields checkbox on the Purchasing Installation Options page. You can customize these fields for your use. The custom fields are informational only. .

For more information on Custom Fields SeeUnderstanding User-Definable Fields

Click the Pegging Inquiry button to access the Pegging Workbench page. Use this page to view details associated with the pegged distribution.

AM Business Unit (PeopleSoft Asset Management business unit)

Displays the PeopleSoft Asset Management business unit assigned to the purchase order for the selected receipt items by the originating PeopleSoft Purchasing business unit.

Profile ID

Identifier of the item's asset management profile.

Capitalize

Displays the capitalize asset indicator. Values are Capitalize or Non Cap.

Cap #

Displays the asset's capital acquisition plan number.

Cap Sequence

Displays the asset's capital sequence number.

Employee ID

Displays the employee ID associated with the asset.

Item Detail

Click this link to access the Inventory Item Information page. Use this page to view the detailed inventory information entered for an inventory-related item.

Default Location

Displays the default inventory putaway location for the inventory business unit and item ID.

Status

Displays the status of the last operation. Values are: Open or Canceled.

Serial ID

Select the serial ID for the assembly. This field is not available for non-serial controlled items.

Lot ID

Select the lot IDs for the assembly. This field is not available for non-lot controlled items.

Click the Cancel Row button to cancel the detail row.

Click the Add a New Row button to add a row to the putaway information grid. This button is available for non-serial controlled items that do not have a status of canceled. It also enables you to split the quantity received between lot IDs or different storage locations.

Click the Storage Location Search button to access the Storage Location Search page. Use this page to search for available storage locations for the material that you are receiving.

Click the Putaway Locations button to access the Storage Location Search page. Use this page to define directed putaway information for the receipt items.