Setting Up Customers or Vendors for Brazil

Note:

To access the Brazil Localization SuiteApp documentation in Brazilian Portuguese (Português do Brasil), see Brazil Localization.

Brazil Localization provides specific fields in customer and vendors to enable you to enter information relevant about the individuals and companies with which you make business.

Before setting up a customer or vendor for Brazil, you must verify that your NetSuite role has the appropriate permissions to edit customer or vendor records.

For more information about creating customer and vendor records, see the following topics:

Some fields and subtabs do not appear until you save the vendor or customer record for the first time.

To set up a customer or vendor for Brazil:

Access the customer or vendor record.
- For a customer, go to Lists > Relationships > Customers.
- For a vendor, go to Lists > Relationships > Vendors.
Click Edit next to the record you want.
If you are setting up a vendor that is a marketplace platform, do the following:
1. Check the Marketplace Platform Intermediary box.
2. In the Subsidiary ID in the Marketplace field, enter your subsidiary's username or profile identifier on their platform.
  
  The identifier can have up to 60 characters.
In the Federal Tax Registration field, enter the customer or vendor’s federal tax registration number.
- If the record represents a company, enter the Cadastro Nacional de Pessoas Jurídicas (CNPJ) number. You can enter the 14-digit number using one of the following formats: 00000000000000 or 00.000.000/0000-00.
- If the record represents an individual, enter the Cadastro de Pessoas Físicas (CPF) number. You can enter the 11-digit number using one of the following formats: 00000000000 or 000.000.000-00.
(Optional) If you want to set a default payment method for the customer or vendor, in the Default Payment Method field, select the method.

When you set a default payment method, NetSuite automatically populates the Payment Method column of all the installments from transactions you create with this company or individual.
(Optional) If the customer or vendor is subject to state taxes, in the State Tax Registration field, enter the state tax registration number.
(Optional) If the customer or vendor is subject to municipal taxes, in the Municipal Tax Registration field, enter the municipal tax registration number.
In the SuiteTax Latam Engine Line of Business field, select the line of business in which the company or individual operates.
In the SuiteTax Latam Engine Tax Regime field, select the tax regime to which the company or individual adheres.

For more information, see Associating Tax Regime and Line of Business With Subsidiaries, Customers, and Vendors.
If the customer or vendor does business in the Manaus Free Trade Zone, in the SUFRAMA Registration field, enter the number of their SUFRAMA registration.

SUFRAMA stands for Superintendência da Zona Franca de Manaus. You can enter the 9-digit number in the following formats: 000000000 or 00.0000.00-0.
Add the customer or vendor address.
1. Click the Address subtab.
2. If this is not the address packages are usually sent to, clear the Default Shipping box.
3. If this is not the address bills are usually sent to, clear the Default Billing box.
  
  NetSuite populates the default billing and shipping addresses when you enter a transaction for the customer or vendor.
4. Click the pencil icon in the Edit column.
5. In the Country field, select Brazil.
6. In the Address field, enter the address with the street suffix (for example, avenue, boulevard, road, route and street) and street name.
7. In the Number field, enter the address number.
  
  An address number can contain numbers and letters.
8. In the Address Complement field, enter additional information that helps to locate the address.
  
  For example, you can indicate whether the address is a house or an apartment.
9. In the District field, enter the name of the district where the address is located.
10. In the City from Brazil field, select the city where the address is located.
  
  When you select a city, the State field automatically displays the acronym of the state associated with the city.
11. In the ZIP field, enter the postal code of the address.
12. Click OK.
13. Click Add.
Note:
If you have a language other than English (U.S.), Español (Latinoamérica), or Português (Brasil) set on your personal preferences, the Address, Number, and District fields are labeled as Address 1, Address 3, and Address 2, respectively.

For more information, see General Personal Preferences.
(Optional) If you want to send emails with the certified e-documents or generated bank slips for the customer or vendor, do the following:
1. Click the E-Document subtab.
2. Click the E-Document Email Recipient subtab.
3. In the Contact column, select the contact.
4. Click Add.
  
  For more information, see Defining E-Document Email Recipients.
Click Save.
(Optional) If you are setting up a vendor and you want to pay them through the Centro Nacional de Automação Bancária (CNAB) system, do the following:
1. Click the Financial subtab.
2. Click the Vendor Payment Preferences subtab.
3. Click New Vendor Payment Preferences.
  
  The vendor payment preferences record opens.
4. In the Name field, enter a name to identify the vendor payment preferences record.
5. In the Type of Payment Information, select the type of payment information to which the preferences apply.
  
  For instance, the preferences can apply to a checking or savings account, or to an account that receives payments through a Pix key.
6. If the preferences apply to a checking or savings account, do the following:
  1. In the Bank field, select the bank where the vendor maintains their bank account.
  2. In the Branch Number field, enter the number that identifies the bank branch where the vendor maintains the account.
  3. In the Branch Check Digit field, enter the check digit that identifies the bank branch where the vendor maintains the account.
  4. In the Account Number field, enter the vendor's bank account number.
  5. In the Account Check Digit field, enter the vendor's bank account check digit.
7. If the preferences apply to a Pix key, do the following:
  1. In the Type of Pix Key field, select the type of Pix key you want to associate with the bank account.
    
    A Pix key is an alias that identifies a checking account. Brazil Localization supports the following key types:
    - Federal tax registration number
    - Email address
    - Mobile phone number
    - Random key
  2. In the Pix Key field, enter the Pix key.
    
    Some types of key require a specific number of characters:
    - Federal tax registration number – Depends on the type of tax registration:
      - Cadastro de Pessoas Físicas (CPF) – 11 characters
      - Cadastro Nacional de Pessoas Jurídicas (CNPJ) – 14 characters
    - Mobile phone number – 14 characters
      
      When entering a mobile phone number, include the country and area code before the phone number. For example, +55 XX XXXXXXXXX.
8. If you want the payment preferences to be the default for when you create transactions to pay the vendor, check the Default box.
9. Click Save.
(Optional) If you want to associate tax substitute registration numbers with this vendor, do the following:
1. Click the Financial subtab.
2. Click the Tax Substitute Registration subtab.
3. Click New Vendor Tax Substitute Registration.
  
  The vendor tax substitute registration record opens.
4. In the State field, select the state that issued the state tax registration number you want to use for tax substitution.
  
  A vendor can have one tax substitute registration per Brazilian state.
5. In the Tax Substitute Registration field, enter the state tax registration number you want to use for tax substitution.
6. Click Save.

To set up a customer or vendor for Brazil:

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