Setting Up Batch Approval Routing
Starting with Payment Automation 2.0, all payments submitted for processing in batches on the Bulk Payments page require approval. A payment batch is sent for processing only after it is approved. By using batch approval routing, you can help prevent the submission of unauthorized payments.
If you set up a payment approval workflow, payments created after payments are approved through batch approval will still require approval based on the workflow you have set up.
Batch Approval Routing:
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helps accelerate and improve decision making.
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improves spending visibility.
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minimizes the risk of fraudulent payments.
For more information, see Approving Payment Batches.
Batch payment approval supports up to 5000 bills and is limited to 400 bills per vendor.
To set up batch approval routing:
For more information, see Approving Payment Batches.
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Go to SuiteBanking > Payment Automation > Dashboard.
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On the left pane, expand the Set Up section, and click Approval Routing.
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Click Setup.
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On the Setup page, set values for the following fields:
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Approval Type – choose one of the following options to indicate how approval routing should be triggered:
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Bill Payment – payment amount limit for each bill in a batch.
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Vendor Payment – payment amount limit for each vendor in a batch.
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Batch Payment – total payment amount limit of a batch payment.
The approval type is the basis for determining the value in the Amount for Approval field on the Bill Payment Batch page.
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Payment Limit – enter the maximum amount for a bill payment, , or batch payment that can be processed without approval. If the payment exceeds this amount, it is automatically routed for approval.
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Level – set the approval level for each payment approver. Start with the level 1 approver. Note: You can select multiple approvers for one level, but only one approver is required to approve. After an employee is selected as an approver for a level, you cannot select the same employee as an approver for another level higher than the previous one.
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Payment Approver – select the payment approver for each approval level. The selected approver will receive email notification whenever there is a payment batch that requires their approval.
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Payment Approval Limit – Enter the maximum amount that a payment approver can approve for a bill payment, vendor payment, or batch payment. If you leave this field blank, the approver can approve any amount. When you set up an approval hierarchy, the limit of the last approver must be left blank.
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Click Save.
Related Topics
- Setting Up Payment Automation
- Installing the Payment Automation SuiteApp
- Applying for an HSBC Online Account
- Generating Payment Tokens
- Auto-Funding
- Vendors
- Setting Up Vendor Payment Approval Routing
- Setting Up Two-Factor Authentication (2FA)
- Setting Up Roles and Permissions
- Setting up a Custom Role to Make Money Transfers
- Setting Default Department, Class, and Location Values
- Setting Email Preference
- Setting Default Bank Fees Account
- Frequently Asked Questions about Payment Automation