Account
The following program description is divided up as
follows::
The account data for transfer to Accounts can be updated
here, i.e. new data can be programmed, old data can be changed or cleared. The
data stored to date can also be displayed for information.
Three reports are provided at present in the update program
Branch for printout and transfer out of accounts lists:
- Accounts list (allows for print and transfer out of the accounts list)
If the accounts list is to be transferred out, the directory for transfer
out of accounts list should be stored in update program Branch
with the button "Branch
path". The date of the last transfer out
(to date) is stored in the branch status. Entry of the last transfer out
date "to date" is requested in "Field from date"
during the next transfer out operation.
- Accounting report Credit/debit lists of all accounts and profit centres.
- Clearing accounting report
The following accounts and profit centres must be programmed
if an accounts list is to be transferred to Accounts:
- Accounts for finance types in update
program Parameter -> Misc. parameter Finance type
- Accounts such as sales account,
purchasing account and costs account, for departments in update program
Application -> Department
-> Sales
- Accounts for payment types in update
program Parameter -> Payment type
A difference account must be available for payment types for differences
which arise from in drawer entries and it must also be linked in the
update program Company in field "Diff. Diff. account" and in the
appropriate payment
type in field "Diff. Account no. ".
- Accounts for value added tax in update
program Application -> Organisation -> Company -> VAT
- Accounts for rounding and in drawer
differences in update program Application organisation Company.
- Organisation number and turnover
identification number in update program Branch
- Cost centre for each profit centre
programmed under Application -> Organisation -> Profit centers.
The accounts list can be printed out in update program
Branch with the Accounts list report for the accounting department or can be
exported as a file to any directory with option "In file".
NOTE:
The accounts list should be adjusted to the
accounting system of each country. The present format of the export file
Accounts list complies with the requirements of the SIE and SCALA systems used
in Scandinavia. The setting for the system in use must be defined in the fgl.
file "LsBookkeeping.fgl" (1 = SIE or 2 = SCALA).
The descriptions below apply to all options available for
update of this Basic data.
The following applies to nearly all other programs:
- The entry mask for this program in your MICROS Retail OSCAR POS version may differ depending on
the definitions in the user program. Some data fields may be missing.
- Some data fields may also have value or
selection option defaults programmed and these cannot be altered in the
current program.
- The entry mask shows fields where entries
have to be made, but in other fields entries are optional.
- If the data record is updated through
several pages of entry masks, the dialog window is reached by
clicking onto the appropriate buttons with <Mouse key 1>.
- The same procedure applies if you want to
call up this program from another update program.
- In some cases you will find so-called
"Switches" with defaults which can either be activated or
de-activated by clicking onto them with <Mouse key 1>. Activated
switches are dark, de-activated switches are lighter.
Entries permitted: numeric, 1 - 9999
Enter the number of the company for which the accounts are
to be revised.
Changes or clearing operations are carried out by calling
up the data record with number entries in the key fields. The data record can
also be selected via the search function.
Entries permitted: decimal, max. 11 pos.
An account number defined by your Bookkeeping should be
entered in this field.
Accounts are linked to the company, the departments, the
finance types, payment types and VAT rates. A report or a file can be generated
in update program Branch report account list and this can then be handed over to the Bookkeeping.
Entries permitted: alphanumeric, max. 20 chars.
Assign a name to this account.
MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin