Departments

The program description deals with the following:

Remarks on program function

The data for departments is updated, i.e. programmed, deleted or changed, with this program. Data which has already been stored can be displayed for information.

Items are compiled into departments. The linked items take on the features of the department, e.g. VAT rates, block codes, links to sales and purchase accounts, etc..

Five organisation steps are programmed in the standard MICROS Retail OSCAR POS program. All items are linked to departments, all departments are linked to main departments, all main departments are linked to sections, all sections are linked to main sections and all main sections are linked to sectors.

The correct sequence should be followed for new programming:

  1. Program Sector (optional)
  2. Program Main section (optional); link these to sectors, if applicable.
  3. Program Section (optional); link these to existing main sections, if applicable.
  4. Program Main department. (optional); link these to existing sections, if applicable.
  5. Program Department; link these to existing main departments.

Remarks on data fields

The following description deals with all available options for update of this Basic data.

As with nearly all programs the following also applies here:

Company

Entry range permitted: numeric 1 - 9999

Enter the number of the company to which the department has been/is to be linked.

Changes or clear options are carried out after call up of the data record with a number entry in the key fields. If the number is not known, the data record can be selected with Search.

Department

Entry range permitted: numeric 1 - 999999

Enter a free number in the key fields for programming of a new department.

Changes or clear options are carried out after call up of the data record with a number entry in the key fields. If the number is not known, the data record can be selected with Search.

Descriptor

Entry range permitted: alphanumeric max. 20 pos.

Enter the name of the department in this field. Use an easy-to-identify text, e.g. Beverages for departments to which beverage items are to be linked.

Text 1

Entry range permitted: alphanumeric max. 32 pos.

Enter an additional text to the name of this department. This text will be printed on invoices and in reports.

Text 2

Entry range permitted: alphanumeric max. 32 pos.

Enter an additional text to the name of this department. This text will be printed on invoices and in reports.

Main department

Entry range permitted: numeric 1 - 999999

Enter the number of the main department to which this department is linked. Departments are compiled into Main departments which belong to a specific Section. If the number is not known, the data record can be selected with Search.

Note:
Departments must be linked to main departments. Other organisation steps, e.g. sections, main sections and sectors are optional.

Min. Limit

Entry range permitted: decimal max. 10 pos. with max. 2 decimal places

Enter a limit for the price entry during direct recording to this department. Entries below this limit are not permitted.

Max. Limit

Entry range permitted: decimal max. 10 pos. with max. 2 decimal places

Enter a limit for the price entry during direct recording to this department. Entries above this limit are not permitted.

Receipt print type

Field with firmly defined selection options

Select one of the options offered for the type of receipt print at the POS terminal.

The following options are offered:

Printer type

Entry range permitted: numeric 1 - 99

Enter the number of a programmed Printer type in this field. If the number is not known, the data record can be selected with Search.

Note:
This entry defines the printer on which the remote printer receipts are to be printed for items and departments (see Remote printer). In addition to this the user must define in program Terminal -> Tables -> Printer parameter, fields "Kitchen receipt" and "Kitchen receipt GC" whether a receipt is to be printed.
If certain items in this department are to be printed on another remote printer the link to the printer required should be established in program Item -> Device in field Printer type.

VAT

Entry range permitted: numeric 1 - 99

Enter the number of a tax rate for the VAT. If the number is not known, the data record can be selected with Search.

Purchase VAT

Entry range permitted: numeric 1 - 99

Enter the number of a tax rate for the purchasing VAT. If the number is not known, the data record can be selected with Search.

If a purchase VAT is not entered in this field, the standard VAT will be charged during the incoming goods operation.

Consolidation art.

Entry range permitted: decimal, max. 14 pos.

Enter the number of an item in this field which is to be linked as the consolidation item for deleted articles in this department. If the number is not known, the data record can be selected with Search.

A consolidation article must be programmed in the database before an item can be deleted. The statistical turnover data of the item to be deleted is transferred to this consolidation article before the article is deleted.

Click on the graphic for further help with Deleting of items.

Blocked

Switch active: Direct department recordings not permitted

Switch deactivated: .Direct department recordings permitted

This option only means that recording for this department is not permitted. Items linked to this department can still be sold.

Locked by default

Switch active: Department and item recordings to this department are not permitted

Switch deactivated: No general block for department and item recordings for this department

Departments and the linked items can be blocked in various ways.

Direct department recording can be prohibited with option "Blocked". Items for this department can still be recorded.

Direct department recording can be prohibited with option "Locked by default". Items linked to this department cannot be sold.

Note:
If option "Blocked" is deactivated in program Item, the block for the item concerned will also be lifted.

Price negative

Switch active: Direct department recordings can be below zero

Switch deactivated: Direct department recordings have to be over zero

This option defines whether a recording below zero is possible for this department (negative, e.g. empties).

Multiply prohibited

Switch active: Multiplication is not permitted for direct department recordings

Switch deactivated: Multiplication is permitted for direct department recordings

This option defines whether multiplication is to be permitted for direct department recordings or not.

Price change permit

Switch active: Price changes are permitted for direct department recording

Switch deactivated: Price changes are not permitted for direct department recordings

This option defines whether price changes (markup and markdown) are possible for direct department recordings or not. This setting does not apply to items linked to this department.

Takeaway

Switch active: This is a takeaway department

Switch deactivated: This is not a takeaway department

This option defines whether this department is a takeaway department or not. A different VAT rate will be recorded if this is a takeaway department.

Click onto the graphic for further information on programming a Takeaway sale.

Deposit refund

Switch active: This department will only be used to store the turnover of redeemed Tomra deposit receipts.

Switch deactivated: No special department

Note:
Deposit receipts given out by the Tomra machine have to be redeemed at the Pos after scanning the bar code from the deposit receipt (see. . EAN code Tomra deposit receipt). The turnover for those deposit receipts will be stored in a specified department, assigned in program Branch -> Details 3 in field "Deposit department". For this departmenet the option "Deposit refund" has to be activated.

 Click on graphic for further help with programming of Tomra-deposit receipts (EDEKA).

Deposit

Switch active: This department can deal with bottle deposits

Switch deactivated: This department cannot deal with bottle deposits

Further information on bottle deposit items and recording of empties can be found under Empties receipt with voucher print.

This option is activated if bottle deposits are to be recorded for this department. They are marked accordingly and can be shown separately in reports.

Operator serv.charge

Switch active: The service charge calculation depends on the entry in Operator

Switch deactivated: The service charge calculation depends on the entry in Department.

The following prerequisites apply to service charge calculation:

  1. Service charge calculated from turnover on the basis of the entries under Operator
    In this case the tax rate no. for service charge is linked in program     Operator. The service charge amount is updated in program Tax.
  2. Service charge calculated from goods on the basis of the entries under Department
    In this case the tax rate no. for the service charge must be linked in program     Department. The service charge amount is updated in program Tax.
  3. Service charge calculated from goods on the basis of the entries under Item
    In this case the tax rate number for service charge should be linked in program     Item. The service charge amount is updated in program Tax. The option Service charge from goods should also be activated in program Operator.

No Bonus Points

Switch active: No loyalty points are assigned to these departments and the linked items.

Switch deactivated: Loyalty points are assigned to these departments and the linked items.

Note:
If the option "No Bonus Points“ is set in program Item, no bonus points will be assigned to this item only.

 Click on the graphic for further help with the Bonus system.

No cust.order

Switch active: No customer orders are created for this department and the linked articles.

Switch deactivated: Customer orders can be created for this department and the linked articles.

 Click on the graphic for further help with Customer orders.

No Miles & More

Switch active: No miles will be calculated.

Switch deactivated: Miles will be calculated.

 Click on the graphic for further help with Miles & More.

 

Takeaway tax

Entry range permitted: numeric 1 - 99

Enter the number of the tax rate for takeaway VAT linked to this department. If the number is not known, the data record can be selected with Search.

Click onto the graphic for further information on programming of Takeaway sale.

Alcohol tax

Entry range permitted: numeric 1 - 99

Enter the number of the tax rate for alcohol tax linked to this department. If the number is not known, the data record can be selected with Search.

Drinks tax

Entry range permitted: numeric 1 - 99

Enter the number of the tax rate for beverage tax linked to this department. If the number is not known, the data record can be selected with Search.

Service charge

Entry range permitted: numeric 1 - 99

Enter the number of the tax rate for service charge linked to this department. If the number is not known, the data record can be selected with Search.

Several programs are involved in programming and/or calculation of service charge:

Note:
If the tax rate for calculating service charge is defined in the linked Department this setting also applies to items linked to this department. Any different settings in the item record have higher priority over the setting in the department.

Click onto the graphic for further information on programming of Service charge.

Consumer tax

Entry range permitted: numeric 1 - 9999

Enter the number of the tax rate for consumer tax linked to this department. If the number is not known, the data record can be selected with Search.

Sales unit

Entry range permitted: numeric 1 - 99

Enter the number of the sales unit as programmed in the system under Quantity unit. If the number is not known, the data record can be selected with Search.

Select.to print

Field with firmly defined selection options

Choose one of the selection criteria offered by the system and link it to this department. This will only identify the department. Departments can be selected by a variety of criteria in the reports and lists.

Markup/markdown no.

Entry range permitted: numeric 1 - 99

Enter the number of the price change type to allow a position markup/markdown to be calculated automatically for this department and the linked articles. The markups/markdowns should be programmed under Application -> Parameter -> Markup/markdown -> Price change type.

Note!
Please ensure that the option Position discount is activated in program Price change parameter. If not, there can be no automatic markup/markdow calculation when the articles linked to this department are recorded.

Totalizer

Entry range permitted: numeric 1 - 9

Enter the number of the totalizer if totalizer-related discounts are to be possible for direct department recordings.

Only the prices of the departments which match the totalizer no. entered here and the totalizer no. entered in program Parameter -> Misc.parameter -> Price change type will be changed from this parametering.

Minimum age oper.

Entry range permitted: numeric 1 - 99

Enter the minimum age the cashier requires to be able to record departments and the linked articles.

 

The entry Date of birth in program Application -> Personal -> Operator -> Detaisl 3 is checked. If the operator is younger than the minimum age entered here, an attempt to record this department and the linked articles will be rejected with an error message. A booking would then only be possible with a supervisor key in lock position 2.

 

If only individual items of a department are to be checked for minimum age of operator, a value should be entered in program Application ->Item -> Sales only.

Age verification

Entry range permitted: numeric 1 - 99

Enter the minimum age the customer requires to be able to purchase departments and the linked articles.

 

When selling this department or its assigned items, a messages withs the minimum age will appear at the sales screen for verification. The item or department sale will be rejected if he cashier negates the minimum age of the customer

 

If only individual items of a department are to be checked for age verification of the customer, a value should be entered in program Application ->Item -> Sales only.

Blocked from time

Entry range permitted: HHMMSS (hour, minute, seconds)

Enter the time as from which this Department and its items is to be no longer available for sale.

Blocked to time

Entry range permitted: HHMMSS (hour, minute, seconds)

Enter the time up to which this department and its item is to be no longer available for sale.

Sales account

Entry range permitted: decimal max. 11 pos.

Enter the number of the sales account in this field.

Accounts are programmed under Company -> Account in accordance with the requirements of the Accounts department.

Accounts can be linked to company, finance type, department, etc. to ensure that the report Account list can be printed out in program Branch for the Accounts department.

Purchase account

Entry range permitted: decimal max. 11 pos.

Enter the number of the purchasing account in this field.

Accounts are programmed under Company -> Account in accordance with the requirements of the Accounts department.

Accounts can be linked to company, finance type, department, etc. to ensure that the report Account list can be printed out in program Branch for the Accounts department.

Cost account

Entry range permitted: decimal max. 11 pos.

Enter the number of the costs account in this field.

Accounts are programmed under Company -> Account in accordance with the requirements of the Accounts department.

Accounts can be linked to company, finance type, department, etc. to ensure that the report Account list can be printed out in program Branch for the Accounts department.

Repair group

Entry range permitted: numeric 1 -9 9

Enter the number of the repair group is this department is one which is to be used for recording repairs. If the number is not known, the data record can be selected with Search.

Repair types are compile into repair groups for the differing types of repairs.

Repair groups are updated in program Application -> Repairs -> Repair group

Activation date

Entry range permitted: DDMMYYYY (day, month, year)

Currently irrelevant.

Turnover/Point (ext.)

Entry range permitted: decimal max. 5 pos.with max. 2 decimal places

A value can be entered in this field for the items linked to this department to allow for calculation of external bonus points. For example, if 1 point per turnover in one currency unit is to be assigned as an external bonus point, 1 should be entered here. If 5 points per 1 Euro of turnover is to be assigned, 0,20 should be entered here.

 

Example:

If external bonus points are also defined in program Item these points are added per item sold.

 

Example:
Value 2 has been entered in the department in field Sales ->"Turnover/point (ext.)". In the article the entry in field Sale -> "Bonus points (ext)" is 2. When an article valued at Euro 10 is sold the system assigns external bonus points (0,5 x 10 + 2 = 7 points).

 

NOTE:
Assignment of external bonus points is only possible after swiping a loyalty card (PAYBACK, HAPPY DIGITS etc.). The appropriate Card reader parameter should have been set for the loyalty  card in the branch concerned. The event for the simulated key is "EXTLOYALTY". If a loyalty card cannot be read for whatever reason the loyalty card no. should be entered after the key event "EXTLOYALTY" via the <ST> key. The assigned external bonus points can be called up with program Application -> Sales -> Receipt transactions via the button Bonus points (ext.).

Index

MICROS Retail Deutschland GmbH
Salzufer 8
D-10587 Berlin
-Germany-