The following program description deals with:
By use of this program you can maintain the basic data in the system, i.e., insert new records, edit and delete the existing ones. You can display the data on the screen for enquiry only.
This program offers the possibility to produce a pro forma invoice based on the delivered items. This enables the comparison and checking of the costs of the delivery against the invoice of the delivery from the supplier.
The pro forma invoice has to be saved into the system and closed using the command Transaction. The invoice is also Confirmed when the transaction is initiated. However, the confirmed button is shown to be on, only when you exit the program and re-call it again.
Note:
This paragraph will provide a short overview over the options available for updating these Basic Data.
Just like in almost any other program:
Permitted input range: numeric, 1 - 9999
The number of the company for which the pro forma invoice is to be processed.
If you do not know the number, you can select the data record via the Search function.
Permitted input range: numeric, 1 - 9999
Select the number of the branch from which the pro forma invoice is initiated. By use of this entry, you also specify the pro forma invoice to be carried out for this branch, unless a different branch is entered for the field Calc. for Branch. In this case, the pro forma invoice applies to the other branch.
Permitted input range: numeric, 1 - 99999999
Each pro forma invoice has a unique number.
To add a new record, enter an unused number in the Key Fields.
For changes or deletions, the records can be retrieved by entering the numbers in the key fields. If you do not know the numbers, you can select the data record via the Search function.
Permitted input range: numeric, 1 - 999999
Enter the number of the supplier which is defined in the system using the program Supplier.
Permitted input range: numeric, 1 - 99999999
Enter here the order note number. If you do not know the number, you can select the data record via the Search function.
Permitted input range: numeric, 1 - 99999999
This is the delivery number. If you do not know the number, you can select the data record via the Search function.
Permitted input range: numeric, 1 - 99999999
This
is the number of the operator handling the order. If you do not know the
number, you can select the data record via the Search
function.
The operator has to defined in the system using the program of the same name before he can process an order.
Permitted input range: alphanumeric, max. 40 characters
In this field, a comment line describing the pro forma invoice can be entered. The text is arbitrary and contains a maximum of 40 characters.
Permitted input range: numeric, 1 - 9999
If the pro forma invoice is prepared for another branch, the corresponding branch number has to be entered here.
If you do not know the number, you can select the data record via the Search function.
Permitted input range: numeric, 1 - 9999
Enter the number of the stock location for the delivery.
If you do not know the number, you can select the data record via the Search function.
Before a stock location can be entered here, it has to be defined in the program Stock Location.
Permitted input range: DDMMYYYY (day, month, year)
Date of the last delivery.
Permitted input range: HHMMSS (hour, minute, second)
Time of the last delivery.
Permitted input range: decimal, max. 12 digits including max. 2 decimal places
The total value of the delivery is to be entered here.
Permitted input range: decimal, max. 11 digits including max.3 decimal places
If any freight has incurred, it should be entered here.
Permitted input range: decimal, max. 11 digits including max.3 decimal places
If any pick up costs have incurred, they should be entered here.
Permitted input range: decimal, max.5 digits including max.2 decimal places
If a cash discount is applicable, it should be entered here.
Permitted input range: decimal, max.5 digits including max.2 decimal places
If a percent discount is given for a specific delivered value, it should be entered here.
Button activated :
The pro forma invoice is confirmed.
Button deactivated : The pro
forma invoice is not confirmed.
Confirmation is the proper way of closing a pro forma invoice. That is carried out with the command Transaction. However, the button is shown to be on only when you exit the program and re-call it again.