Get to Know the Assets Page

Your Assets view is where you add, remove, and publish all the digital assets and content items you need for projects. Let’s take a look at what’s on that page.

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To get started, click Assets in the left navigation menu. Click the the filter icon to open the filter panel if it’s closed. Select the repository to use from the drop-down list next to the filter icon.

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You can search for assets using tags or keywords. If smart content is enabled on the repository, after you enter a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search.


You can filter by collection, channel, language, type, and status using the options on the Filters tab. If a taxonomy is associated with the repository you're viewing, you can filter by categories on the Category tab. Taxonomies provide a hierarchical, folder-like structure within a category, and by default will search through all children of the selected node. If you prefer to limit your search to a specific node, select the node and deselect Include All Children


Taxonomies and categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.

You can narrow what you see by collections, channels, or by languages. If you choose a specific collection, for example, you will see only those content items and digital assets that are in that collection. If you leave these options set to All, you’ll see all the assets in the repository you chose to use. If a content item is translated into multiple languages, one item is considered the “master” and the other translated versions are considered secondary. When you filter for a specific language, an asset may be returned in your results that doesn’t appear to be in that language. However, there may be a secondary version in that language.


You can also limit what you see by the type of asset. You can choose specific kinds of digital assets, such as images or documents. Or you can filter by specific content items which are based on the content types listed. This helps you quickly find individual files that match the criteria you’re using.

You can also filter according to the status of an asset. For example, you may need to find only the published version of some of your assets. The status is shown in the lower right area of the asset, indicated by the colored circle. Here’s a handy table showing what the circles mean.
  • Published status icon Published
  • Approved status icon Approved
  • Rejected status icon Rejected
  • Draft status icon Draft
  • Translated status icon Translated
  • In review status icon In Review

The menu at the top of the page lists the actions you can take. You can add files into the repository from your computer or files that are already stored in your Documents cloud account or, if your administrator has enabled cloud storage integration, from a third-party cloud storage provider. You can also create a content item by clicking Create and then selecting a content type to use from the list. Click More menu to see additional options. If workflows are registered, you can access workflows and workflow audit information. You can view translation jobs. You can go to the collections view, which lists all the collections for the repository. From there, you can open each collection and see the assets that are being managed in that collection. You can view the analytics for the open repository. To view the sidebar panel, which includes categories, tags, collections, properties, activities, channels, and workflows, click the additional properties pane.


You can list the assets in your view by name, relevance, or by the last date they were updated. You can also toggle between tile and table views, letting you see more or fewer assets per page.


Asset details are shown on each tile. This shows what kind of asset it is (.jpg, .png and so on), a download action you can use, the status of the asset, and an option preview the asset in a slide-out panel.


If the asset is a content item, it might be translated. A list of translated versions is shown when you select the drop-down arrow next to the translation notation on the content item tile. To view all the languages associated with an item, select the item and click Languages. A new slide-out panel opens, showing you the translated versions of that asset.