Get to Know the Assets Page

Your Assets view is where you manage all the digital assets and content items you need for projects. The features available on the Assets page differ depending on whether you are viewing a business repository or an asset repository. Asset repositories support publishing and translation.

graphic with numbered areas corresponding to text below

To get started, click Assets in the left navigation menu.

Callout Description
1 Click the filter icon to hide or show the filter panel. Hiding the panel gives you more room for viewing assets in the content area.
2 Select the repository to use from the drop-down list next to the filter icon.
3 Search for assets using tags or keywords. If smart content is enabled on the repository, after you enter a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search.
4 Filter by collection, channel (asset repositories only), or by language (asset repositories only). If you choose a specific collection, for example, you will see only those content items and digital assets that are in that collection. If you leave these options set to All, you’ll see all the assets in the repository you chose to use. If a content item in an asset repository is translated into multiple languages, one item is considered the “master” and the other translated versions are considered secondary. When you filter for a specific language, an asset may be returned in your results that doesn’t appear to be in that language. However, there may be a secondary version in that language.
5 Filter by media group, for example, images, documents, or content items.
6 Filter by the type of asset. You see all the asset types available in the selected repository.
7 Filter by status. You can filter by the following status types: approval, publishing (asset repositories only), categorization, lock, collection, or channel target (asset repositories only).
8 By default, you see filters for filtering the assets in the repository by collection, channel (asset repositories only), language (asset repositories only), media group, asset type, and status. If a taxonomy is associated with the repository you're viewing, you also see the Categories tab, where you can filter by categories. Taxonomies provide a hierarchical, folder-like structure of categories.

Next to each category, you'll see the number of assets assigned to that category and any children of the category.

By default, when you select a category, you'll see all assets assigned to that category or any children of the selected category. If you prefer to limit your search to a specific parent category, select the category and deselect Include All Children

Note:

Taxonomies and categories are available only in Oracle Content and Experience, not Oracle Content and Experience-Classic.
9 The menu at the top of the page lists the actions you can take in the repository:
  • Add: You can add files into the repository from your computer or files that are already stored in your Documents cloud account or, if your administrator has enabled cloud storage integration, from a third-party cloud storage provider.
  • Create: You can also create a content item by clicking Create and then selecting a content type to use from the list.
  • More menu: Click More menu to see additional views of the repository: Publishing Jobs (asset repositories only), Translation Jobs (asset repositories only), Collections, Category Suggestions (if a taxonomy is associated with the repository you're viewing), Content Analytics (asset repositories only), Workflows (if workflows are registered with the asset repository you're viewing).
  • the additional properties pane: To view the sidebar panel, which includes categories, channels, properties, tags and collections, and workflows, click the additional properties pane.
10 After you select at least one asset, the actions bar above the assets shows the actions you can take on the selected assets. Depending on what you select, different actions will be available. If you don't see all the actions, click More.
  • Open icon—Open the selected asset.
  • View icon—View the selected asset.
  • Edit icon—Edit the selected content item.
  • Upload new version icon—Upload a new version of the selected digital asset.
  • Download icon—Download a selected asset and store it for use on your local computer.
  • Download Multiple icon—Download multiple selected assets in a .zip file.
  • Copy icon—Copy the selected content items.
  • Copy to another repository icon—Copy the selected assets to another repository.
  • Lock/Unlock—Lock or unlock the selected assets and, optionally, their dependents.
  • Publish—Publishing the selected assets now or schedule publishing for a future date and time.
  • Find—Find visually similar assets to selected digital assets, or find assets categorized similarly to selected assets.
  • Sidebar—Open the sidebar to view additional information about the selected assets such as categories, channels, properties (including activity and previous versions), tags and collections, and workflows.
  • Delete icon—Delete the selected assets.
11 You can sort the assets in your view by relevance, name, or by the last date they were updated. You can also toggle between grid and table views, letting you see more or fewer assets per page.
12 Each asset tile shows details about the asset. You see the following information:
  • A preview of the asset.
  • A list of languages (for content items in asset repositories, described next).
  • If the asset has been recategorized since last publish, you see Recategorize icon.
  • The asset status:
    • Published status icon Published (asset repositories only)
    • Approved status icon Approved
    • Rejected status icon Rejected
    • Draft status icon Draft
    • Translated status icon Translated (asset repositories only)
    • In review status icon In Review
  • The asset name.
  • The asset version.
  • When the asset was last updated.
  • The kind of asset (.jpg, .png and so on).
  • If the asset is scheduled to be published (asset repositories only), you see Scheduled icon.
  • An icon to download the digital asset (Download icon, not shown for content items).
  • If the asset is locked, you see Lock icon.
  • If the asset has an associated conversation, you see Conversation icon. Click the icon to view the conversation.
  • An icon to preview the asset (Preview icon).
13 If the asset is a content item, it might be translated (asset repositories only). A list of translated versions is shown when you select the drop-down arrow next to the translation notation on the content item tile. To view all the languages associated with an item, select the item and click Languages. A slide-out panel opens, showing you the translated versions of that asset.
14 Click the arrow to expand navigation to show text for the menu options in the navigation menu or collapse it to show an icon-only navigation menu. Collapsing the menu gives you more room for viewing assets in the content area.