5 Get to Know the Assets Page

Your Assets view is where you manage all the digital assets and content items you need for projects. The features available on the Assets page differ depending on whether you are viewing a business repository or an asset repository. Asset repositories support publishing and translation.

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To get started, click Assets in the left navigation menu.

Callout Description
1 Click the filter icon to hide or show the filter panel. Hiding the panel gives you more room for viewing assets in the content area.
2 Select the repository to use from the drop-down list next to the filter icon.
3 Search for assets using tags or keywords. If smart content is enabled on the repository, after you enter a search term, you'll see recommended keywords under the search box. Click a keyword to add it to your search.
4 By default, you see filters for filtering the assets in the repository by collection, channel (asset repositories only), language (asset repositories only), media group, asset type, and status. You might see additional filter tabs:
  • Categories—If a taxonomy is associated with the selected repository, you can filter by categories on the Categories tab. Taxonomies provide a hierarchical, folder-like structure of categories.
  • Fields—You can search for standard property values (for example, created by or description) or attribute values from custom asset types on the Fields tab.
5 Filter by collection, channel (asset repositories only), or by language (asset repositories only). If you choose a specific collection, for example, you will see only those content items and digital assets that are in that collection. If you leave these options set to All, you’ll see all the assets in the repository you chose to use. If an asset in an asset repository is translated into multiple languages, one asset is considered the “master” and the other translated versions are considered secondary. When you filter for a specific language, an asset may be returned in your results that doesn’t appear to be in that language. However, there may be a secondary version in that language.
6 Filter by media group, for example, images, documents, or content items.
7 Filter by the type of asset. You see all the asset types available in the selected repository.
8 Filter by color. If smart content is enabled on the repository, you can filter images by color, selecting up to five colors.
9 Filter by status. You can filter by the following status types: approval, publishing (asset repositories only), categorization, lock, collection, or channel target (asset repositories only).
10 The menu at the top of the page lists the actions you can take in the repository:
11 After you select at least one asset, the actions bar above the assets shows the actions you can take on the selected assets. Depending on what you select, different actions will be available. If you don't see all the actions, click More.
  • Open icon (Open)—Open the selected asset.
  • View icon (Preview)—View the selected asset.
  • Edit icon (Edit)—Edit the selected asset. For digital assets, you can edit the media or the attributes.
  • Upload new version icon (Upload New Version)—Upload a new version of the selected digital asset.
  • Download icon (Download)—Download a selected asset and store it for use on your local computer.
  • Copy icon (Copy)—Copy the selected content items.
  • Copy to another repository icon (Copy To)—Copy the selected assets to another repository.
  • Check for updates icon (Check for Updates)—Check if the digital asset has updates in the linked Documents file.
  • LanguagesManage languages in a slide-out panel listing all the current translations for an asset and their status, or add a language to an individual asset by completing the content form (showing the fields from the asset type) in the new language.
  • Lock/UnlockLock or unlock the selected assets and, optionally, their dependents.
  • PublishPublish the selected assets now or schedule publishing for a future date and time.
  • Workflow—You can review assets with basic out-of-the-box approve/reject workflow, or, if configured, you might be able to take advantage of workflow from Oracle Integration.
  • Find—Find visually similar assets to selected digital assets, or find assets categorized similarly to selected assets.
  • ConvertConvert a digital asset from an out-of-the-box digital asset type (Image, Video, Video Plus, or File) to a custom digital asset type.
  • Sidebar—Open the sidebar to view additional information about the selected assets such as categories, channels, tags and collections, properties (including activity and previous versions), and workflows.
  • Archive icon (Archive)—Archive the selected assets.
  • Delete icon (Delete)—Delete the selected assets.
12 You can sort the assets in your view by relevance, name, or by the last date they were updated. You can also toggle between grid view (Grid view icon), table view (Table view icon), and performance view (Performance view icon).
13 If the asset is a content item, it might be translated (asset repositories only). A list of translated versions is shown when you select the drop-down arrow next to the translation notation on the content item tile. To view all the languages associated with an item, select the item and click Languages. A slide-out panel opens, showing you the translated versions of that asset.
14 Each asset tile shows details about the asset. You see the following information:
  • A preview of the asset.
  • A list of the asset's languages (described previously).
  • The asset status:
    • Published status icon Published (asset repositories only)
    • Approved status icon Approved
    • Rejected status icon Rejected
    • Draft status icon Draft
    • Not ready for use icon Not ready for use (asset includes required fields that haven't been completed)
    • Translated status icon Translated (asset repositories only)
    • In review status icon In Review
  • The asset name. Click the name to open the asset.
  • The asset version. Click the version to see the asset's activity history.
  • When the asset was last updated.
  • The asset type associated with the asset.
  • If a digital asset has been added from Documents, you see Linked icon.
  • If the asset has an associated conversation, you see Conversation icon. Click the icon to view the conversation.
  • If the asset has been recategorized since last publish, you see Recategorize icon.
  • If the asset is locked, you see Lock icon.
  • If the asset is scheduled to be published (asset repositories only), you see Scheduled icon.
  • An icon to download the digital asset (Download icon, not shown for content items).
  • An icon to preview the asset (View icon).
15 Click the arrow to expand navigation to show text for the menu options in the navigation menu or collapse it to show an icon-only navigation menu. Collapsing the menu gives you more room for viewing assets in the content area.